Agenda

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City of Edmond NOTICE OF PUBLIC MEETING
The City of Edmond encourages participation from all its citizens. If participation at any Public meeting is not possible due to a disability, notification to the City Clerk at least 48 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive the 48-hour rule if signing is not the necessary accommodation.
EDMOND CITY COUNCIL MEETING EDMOND PUBLIC WORKS AUTHORITY MEETING 20 S. Littler, Edmond, Oklahoma 5:30 p.m., June 13, 2011


1.			Call to Order by Mayor Douglas.
2.			Approval of Edmond City Council Meeting Minutes:
	A.		May 23, 2011
3.			City Council Presentations:
	A.		Proclamation Recognizing June 19-25, 2011 as Amateur Radio Week.
	B.		City Manager's Progress Report.
4.			City Council Appointments to Boards and Commissions:
	A.		Mayor's Appointments:
		1.	David Tew to the Capital Projects and Financing Task Force to fulfill the unexpired term of Victoria Caldwell; term expires March 2013.
		2.	Judy Walling to the Arts and Humanities Council to fulfill the unexpired term of Vicky Payne; term expires February 2013.
		3.	Youth Member Patrick Bender to the Historic Preservation Trust to replace Paige Mihalsky: term expires May 2012.
	B.		Mayor's Reappointments:
		1.	Youth Member Elizabeth Beckman to the Kickingbird Tennis Center Advisory Board; term expires May 2012.
5.			General Consent Items:
	A.		Consideration of Approval of Administrative Items:
		1.	Consideration of Approval for the revised investment policy statements for the 457 Defined Contribution Plan and the 401(a) Money Purchase Plan.
		2.	Consideration of Acceptance of Final Plat, Improvements and Maintenance Bonds for Centennial at Iron Horse Ranch.
		3.	Consideration of Acceptance of Final Plat, Improvements and Maintenance Bonds for Golden Gate at Twin Bridges III.
		4.	Traffic Signalization Agreement for the intersection of 2nd street and the East I-35 frontage road with Integris Hospital.
		5.	Approval of Transfer of Appropriation for the Capital Improvement Fund - School Zone Improvements; $8,092.
		6.	Acceptance of Sanitary Sewer Easement from Cody and Linda Birsner for the Lost Rock Sanitary Sewer Creek Crossing Project; $25,000.
		7.	Acceptance of Sanitary Sewer Easement from The Trails Association, Inc. for the Lost Rock Sanitary Sewer Creek Crossing Project; $10,000.
	B.		Approval of Purchases:
		1.	Approval of budgeted funds for Capital and Operating Expenditures for the Guthrie/Edmond Regional Airport (December 2010); $20,711.64.
		2.	Approval of budgeted funds for Capital and Operating Expenditures for the Guthrie/Edmond Regional Airport (January 2011); $327.35.
		3.	Approval of budgeted funds for Capital and Operating Expenditures for the Guthrie/Edmond Regional Airport (February 2011); $3,531.90.
		4.	Approval of budgeted funds for Capital and Operating Expenditures for the Guthrie/Edmond Regional Airport (March 2011); $4,276.29.
		5.	Approval of renewal of Maintenance and Support Agreement with Net Solutions for support of the citywide Cisco telephone system-annually $41,400. And additional encumbrance of $10,000 for services not covered in the maintenance agreement.
		6.	Approval of Contract Amendment with Triad Design Group for the Design of the Edmond Recreation and Aquatic Facility Water Line Improvements at Mitch Park; $16,000.
		7.	Approval of an Interlocal Agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for rural roadway reconstruction improvements on 15th/164th Street, between Post Road and Westminster Road; $310,000.
		8.	Approval of an Interlocal Agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for rural roadway surface treatment on Hiwassee Road, between 33rd/150th Street and Highway 66; $50,000.
		9.	Consideration of renewal of Jail Services Agreement with Oklahoma County for prisoners incarcerated at the County Jail on Edmond municipal charges.
		10.	Approval of renewal for the Third Party Administrator for Workers Compensation claims with Gallagher Bassett Services, Inc.
		11.	Approval for Crawford & Associates, P.C. to provide for the preparation of the City’s Comprehensive Annual Financial Statements (CAFR) and annual Performeter analysis for the fiscal year ending June 30, 2011.
		12.	Approval of Bid Disposition by the Purchasing Manager: 1) Uniform Services (including renewal options) for the City Departments for an estimated annual amount of $80,000.
		13.	Approval of Amendment 2 to the Energy Management System Contract with Earthsmart Controls for additional controls for Fire Stations 1, 2 and 4 $1,750; to add installation of lighting controls for City Administration that was left off of original RFP, $9,950 and for additional controls for the Fresh Air Control for Cross Timbers Administration’s Energy Recovery Ventilation(ERV) unit, $7,350. Total for all three is $19,050.
6.			Approval of Resolution No.______ Approving the Financial Plan of the Various City of Edmond funds for FY11-12: 1) General Fund, 2) Special Revenue Funds, 3) Debt Service Funds, 4) Capital Project Funds, and 5) Internal Service Funds.
			<Recess City Council Meeting and Convene Public Works Authority Meeting>
7.			Approval of EPWA Meeting Minutes:
	A.		May 23, 2011
8.			EPWA General Consent Items:
	A.		Approval of Purchases:
		1.	Approval of Contract for Consulting and Professional Services with West Monroe Partners to conduct a Return On Investment (ROI) Study of Advanced Metering Infrastructure (AMI)/Smart Grid.
		2.	Approval of Bid Disposition by the Purchasing Manager: 1) Electrician Services for Meter Base Conversions (including renewal options) for Edmond Electric for an estimated annual amount of $20,000. 2) Miscellaneous Chemicals/Fertilizer (including renewal options) for Kickingbird Golf Club for an estimated annual amount of $30,000. 3) Uniform Services (including renewal options) for the City Departments for an estimated annual amount of $80,000.
		3.	Acceptance of Sanitary Sewer Easement from Cody and Linda Birsner for the Lost Rock Sanitary Sewer Creek Crossing Project; $25,000.
		4.	Acceptance of Sanitary Sewer Easement from The Trails Association, Inc. for the Lost Rock Sanitary Sewer Creek Crossing Project; $10,000.
9.			Consideration of approval of recommendation on tort claim.
10.			Approval of Resolution No. ___________ Approving the Financial Plan of the Various Edmond Public Works Authority Funds for FY11-12: 1) Public Works Authority Utility Funds, and 2) Other Enterprise Funds.
			<Adjourn Public Works Authority Meeting and Reconvene City Council Meeting>
11.			Discussion and Consideration of Approval for adjustment to the fees charged at Gracelawn Cemetery.
12.			Discussion and Consideration of Agreement to rent a portion of Festival Market for a Holiday Outdoor Ice Rink.
13.			Discussion and Consideration of Request for Variances for Driveway Separation and Right-of-Way for 820 W. 15th Street.
14.			Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.)
15.			New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)
16.			Adjournment.