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City of Edmond
NOTICE OF PUBLIC MEETING

The City of Edmond encourages participation from all its citizens. If participation at any Public meeting is not possible due to a disability, notification to the City Clerk at least 48 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive the 48-hour rule if signing is not the necessary accommodation.
EDMOND CITY COUNCIL MEETING
EDMOND PUBLIC WORKS AUTHORITY MEETING
20 S. Littler, Edmond, Oklahoma
5:30 p.m., May 23, 2011
 
             
1.   Call to Order by Mayor Douglas.
2.   Approval of Edmond City Council Meeting Minutes:
A.   May 9, 2011  
3.   City Council Appointments to Boards and Commissions:
A.   Mayor's Youth Appointments and Reappointments:
1.   Jonathan Gibson to the Edmond Community Oriented Policing Leadership Council to replace Connor Chavez; term expires May 2012.
2.   Audrey Danser to the Arts and Humanities Council to replace Melissa Yowell; term expires May 2012.
3.   Avery Marczewski to the Parks and Recreation Advisory Board to replace Ruebin Turner; term expires May 2012.  
4.   Austin Warner to the Community Agency Review Commission to replace Jill Vaught; term expires May 2012.
5.   Addison Miller to the Edmond Bicycle Committee to replace Colton Fees; term expires May 2012.
6.   Hunter Fielding to the Urban Forestry Commission to replace Jenna Spence; term expires May 2012.
7.   Abigail Cobb to the Edmond Convention and Tourism Advisory Board; term expires May 2012.
8.   Carrie Funderburk to the Visual Arts Commission; term expires May 2012.
9.   Mitchell Draelos to the Edmond Public Transportation Committee; term expires May 2012.
B.   Mayor's Reappointments:
1.   Dr. Dan Tallerico to the Community Agency Review Commission; term expires May 2016.
2.   Joe Downs to the Public Works Committee; term expires May 2013.
3.   Dave Williams to the Kickingbird Golf Club Advisory  Board; term expires May 2013.
4.   Mayor's Nomination to Reappoint Bill Moyer to the Planning Commission as recommended by Ward 3 Council Member Charles Lamb; term expires May 2014.
C.   AFSCME Appointment of  Larry Kellner to the Administrative Committee of the Employees' Retirement Plan to replace Debbie Burnett.  
4.   General Consent Items:
A.  

Consideration of Approval of Administrative Items:

1.   Acceptance of City Manager's Financial Report.
A.   Month Ending April 30, 2011.  
2.   Acceptance of City Treasurer's Investment Report.
A.   Month Ending April 30, 2011.  
3.   Approval of Electric Easement:  John Gravitt, 3250 Bond St.  
4.   Approval of Electric Easement: William D. and Sandy L. Roberts, 4600 W Covell Rd.  
5.   Approval of Electric Easement: Fairfax Joint Ventures LLC, Fairfax Development.  
6.   Approval of Electric Easement: Titan Development, LLC, 457 W 18th St.  
7.   Acknowledge receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permit for Bristol Office Park II.  
8.   Acceptance of Street Right-of-Way from Mr. John Gravitt, generally located on the east side of Bryant Avenue one-half mile north of Covell Road.  
B.   Consideration of Approval of Ordinances and Resolutions:
1.   Public Hearing and Consideration of Ordinance No. ______ amending Title 21 of the Edmond Municipal Code by amending Section 21.03.111 Utility Reimbursement District, Subsection C Terms of Reimbursement District (a) and (b) to Amend Terms of Water and Wastewater System Reimbursement Districts, and Providing for Repealer and Severability.  
C.   Approval of Purchases:
1.   Approval of Agreement with DCP Midstream, L.P. for Utility relocations on Covell, Thomas to Marilyn Williams; $373,995.85.  
2.   Acceptance of Bid for 60 feet Aerial Device for the Fleet Management Department; $207,987.  
3.   Acceptance of Bid for Janitorial Service for City Buildings (including renewal options); $55,000 annual estimate.  
4.   Acceptance of Bid and Approval of Contract for the High Lift Pump Station Softstarters and Resolution No._________ Appointing Purchasing Agent for the Engineering Department; $39,874.  
5.   Approval of Bid Disposition by the Purchasing Manager:

1) Electrical Repair Services (including renewal options) for City Departments for an estimated annual amount of $180,000.

2) Water System Repairs (including renewal options) for City Departments for an estimated annual amount of $50,000.

3) Concrete Repair/Replacement (including renewal options) for the City Departments for an estimated annual amount of $75,000.

4) Asphalt Products (including renewal options) for the City Departments for an estimated annual amount of $375,000.

5) Concrete, Sand & Topsoil (including renewal options) for City Departments for an estimated annual amount of $125,000.

6) Turf Repair Services (including renewal options) for City Departments for an estimated annual amount of $75,000.
  
6.   Approval of Bid Disposition for annual service/supply contracts by the Purchasing Manager:

1) MUTCD Sign Manufacturing (including renewal options) for the Traffic Departments for an estimated annual amount of $20,000.

2) Asphalt Rubber Joint Sealant (including renewal options) for the Street Maint. Department for an estimated annual amount of $30,000.

3) Meter Boxes (including renewal options) for the Waterline Maintenance Department for an estimated annual amount of $65,000.
  
7.   Approval to amend Energy Management System Contract with Earthsmart Controls to add the Edmond Police Department’s HVAC unit into the existing Web-based user interface currently used in City of Edmond facilities; $4,250.  
 
<Recess City Council Meeting and Convene Public Works Authority Meeting>
5.   Approval of EPWA Meeting Minutes:
A.   May 9, 2011  
6.   EPWA General Consent Items:
A.  

Consideration of Approval of Administrative Items:
1.   Approval of Transfer of Appropriations for KickingBird Golf Club for golf cart batteries; $20,692.  
2.   Approval of Supplemental Appropriation of funds raised for KickingBird Golf Club improvements; $994.  
B.   Approval of Purchases:
1.   Approval of Change Order No. 1 to the Construction Contract with Continental Construction Corporation for the Air Depot Waterline Repair at Spring Creek; $13,840 increase.  
2.   Approval of Bid Disposition by the Purchasing Manager:

1) Electrical Repair Services (including renewal options) for City Departments for an estimated annual amount of $180,000.

2) Water System Repairs (including renewal options) for City Departments for an estimated annual amount of $50,000.

3) Concrete Repair/Replacement (including renewal options) for the City Departments for an estimated annual amount of $75,000.

4) Asphalt Products (including renewal options) for the City Departments for an estimated annual amount of $375,000.

5) Concrete, Sand & Topsoil (including renewal options) for City Departments for an estimated annual amount of $125,000.

6) Turf Repair Services (including renewal options) for City Departments for an estimated annual amount of $75,000.
  
3.   Approval of Bid Disposition by the Purchasing Manager:

1) Vertical Turbine Pumps (including renewal options) for the Water Resources Department for an estimated annual amount of $65,000.

2) Submersible Pumps & Motors (including renewal options) for the Water Resources Department for an estimated annual amount of $100,000.



3) Carbon Dioxide (including renewal options) for the Water Resources Department for an estimated annual amount of $50,000.
  
4.   Acceptance of Bid and Approval of Contract for the CR Burgett Substation Construction - Site Preparation Project for the Electric Department; $352,806.60.  
 
   <Adjourn Public Works Authority Meeting and Reconvene City Council Meeting>
7.   Planning Discussion Items:
A.   Case #VA110006 Public Hearing and Consideration of a Variance for a sign that will extend more than 15 inches from the wall at the Legacy Cleaners under construction at 1208 S. Broadway. (Legacy Cleaners)  
B.   Case #ES110002 Public Hearing and Consideration of Ordinance No.______ requesting to close a 25 foot portion of a street easement adjacent to Lot 7, Block 2, Leavitt’s North Park Section II, north of Memorial Road. (Gary Spencer)  
8.   Discussion and Consideration of Request for Variances for Driveway Separation and Right-of-Way for RCB/Nichols Hills Bank at the northwest corner of Kelly and Edmond Road.  
9.   Discussion and Consideration of Request for Variances for Driveway Separation and Right-of-Way for Kelly Pointe Retail, planned north of 33rd Street and west of Kelly.  
10.   Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.)
11.   New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)
12.   Adjournment.

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