City of Edmond NOTICE OF PUBLIC MEETING
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: 405-359-4518, TDD: 405-359-4702, or email: ADAcoordinator@edmondok.com.
EDMOND CITY COUNCIL MEETING EDMOND PUBLIC WORKS AUTHORITY MEETING VIDEOCONFERENCE ONLY 5:30 p.m., Monday, February 22, 2021
City Council Members Mayor Dan O'Neil - Participating Remotely via Videoconference Mayor Pro Tem Nick Massey - Participating Remotely via Videoconference Councilman David Chapman - Participating Remotely via Videoconference Councilman Darrell Davis - Participating Remotely via Videoconference Councilman Josh Moore - Participating Remotely via Videoconference
*IMPORTANT NOTICE* This meeting will be conducted via videoconferencing. The Meeting will be available to watch live on Cox Channel 20, AT&T U-verse Channel 99, and the City of Edmond's website at either http://edmondok.swagit.com/live/ or at http://edmondok.com/93/Watch-Live.
*Notice regarding Public Comment* For any resident of Edmond that would like to Participate in public comment during the meeting, the following procedure will be in place to mirror the regular in-person City Council meeting. The meeting will be utilizing the Zoom videoconference platform that will go live approximately five minutes before the scheduled meeting time. There are two different ways to connect to the meeting to participate in public comment: 1. To utilize the Zoom platform on line utilizing a microphone, join the meeting at https://us02web.zoom.us/j/89347302407?pwd=YU44TWcyaHhoRHUzK2hob3VjajJ3Zz09 Meeting ID: 893 4730 2407 & Password: 443172. To request to speak on an agenda item, utilize the "Raise Hand" feature during that item and you will be called upon to speak when public comment is opened. 2. To connect to the meeting via phone, join the meeting by dialing (346) 248-7799. Meeting ID: 893 4730 2407 & Password: 443172. To request to speak on an agenda item, press *9 during that item and you will be called upon to speak when public comment is opened. Note: Should a connection with any one of the City Councilmembers present for the videoconference be lost, the meeting will be recessed to re-establish the connection. Documents and materials provided to the Council or Board or Commission members prior to the meeting are availible on the City of Edmond's Website - http://edmondok.com/agendas.
3. City Council Presentations:
4. General Consent Items:
A. Consideration of Approval of Administrative Items:
1. Approval of Supplemental Appropriation from Reserve Funds and Cares Act Grant to supplement Risk Management funds for property repairs and COVID-19 PPE supplies; $214,949.27.
2. Acceptance of donated Utility Easement from Edmond Public Schools, Independent School District No. 12, Oklahoma County, associated with the Cross Timbers Elementary building addition project located at 4800 N. Kelly Avenue.
3. Discussion and Consideration of Supplemental Appropriation to the Edmond Visual Arts Commission for FY 2021: $150,000 Transfer from Restricted Cash Reserves - General Fund to Art in Public Places $150,000 Increase in donations for Art in Public Places $300,000 Increase in expenditures for Art Capital Outlay
4. Acknowledge receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Redbud Elementary School and Integris Primary Care Clinic.
B. Consideration of Ordinances and Resolutions:
1. Discussion and consideration of Resolution No. _____ of The City of Edmond, Oklahoma (the "City") approving the incurrence of indebtedness by The Edmond Public Works Authority (the "Authority") issuing its Sales Tax Revenue Note, Refunding Series 2021 (the "Note"); providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture, authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the authority pertaining to the sale of said Note; ratifying and confirming a Sales Tax Agreement by and between the City and the Authority pertaining to the year-to-year pledge of certain sales tax revenues; and containing other provisions relating thereto. (Sales Tax Revenue Note, Refunding Series 2021)
2. Approval of Microsoft Enterprise Software from Softchoice Corporation for use by all Departments; $349,519.53 - Oklahoma State Contract SW1079.
3. Approval of Agreement for Services with The Sanborn Map Company, Inc. to update digital ortho photography, contour and planimetric mapping for Geographic Information System (GIS); $88,990.20.
4. Consideration of Contract Agreement with the Central Oklahoma Transportation and Parking Authority (COTPA) for the use of federal grant funds, transit vehicles, and equipment purchased.
6. Consideration of Approval of Services Agreement with PBAY Sports Facilities Management, LLC (PBAY SFM, LLC) to manage the operations Pelican Bay Aquatic Facility during the 2021 swim season; $202,000.
7. Consideration of Approval of Renewal of Tennis Sports Partnership Agreement with Edmond Tennis Services LLC for operation and management of Edmond Center Court.
6. EPWA General Consent Items:
1. Acceptance of Bid and Approval of Agreement for the Coffee Creek Sanitary Sewer Interceptor (Master Plan Projects E1-2 and E1-1A) for the Engineering Department; $11,121,017.
2. Acceptance of Bid and Approval of Agreement for East 2nd Street Waterline-Phase 2 for the Engineering Department; $1,234,169.
3. Acceptance of Bid and Approval of Contract for the Eastern Substation Transformer #3 Construction Project for the Electric Department; $268,908.80.
4. Approval of Purchase of Cisco Networking Equipment From Chickasaw Telecom, Inc on State Contract ITSW1006; $163,540.52.
Feb 22, 2021 City Council
City of Edmond NOTICE OF PUBLIC MEETING
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: 405-359-4518, TDD: 405-359-4702, or email: ADAcoordinator@edmondok.com.
EDMOND CITY COUNCIL MEETING EDMOND PUBLIC WORKS AUTHORITY MEETING VIDEOCONFERENCE ONLY 5:30 p.m., Monday, February 22, 2021
City Council Members Mayor Dan O'Neil - Participating Remotely via Videoconference Mayor Pro Tem Nick Massey - Participating Remotely via Videoconference Councilman David Chapman - Participating Remotely via Videoconference Councilman Darrell Davis - Participating Remotely via Videoconference Councilman Josh Moore - Participating Remotely via Videoconference
*IMPORTANT NOTICE* This meeting will be conducted via videoconferencing. The Meeting will be available to watch live on Cox Channel 20, AT&T U-verse Channel 99, and the City of Edmond's website at either http://edmondok.swagit.com/live/ or at http://edmondok.com/93/Watch-Live.
*Notice regarding Public Comment* For any resident of Edmond that would like to Participate in public comment during the meeting, the following procedure will be in place to mirror the regular in-person City Council meeting. The meeting will be utilizing the Zoom videoconference platform that will go live approximately five minutes before the scheduled meeting time. There are two different ways to connect to the meeting to participate in public comment: 1. To utilize the Zoom platform on line utilizing a microphone, join the meeting at https://us02web.zoom.us/j/89347302407?pwd=YU44TWcyaHhoRHUzK2hob3VjajJ3Zz09 Meeting ID: 893 4730 2407 & Password: 443172. To request to speak on an agenda item, utilize the "Raise Hand" feature during that item and you will be called upon to speak when public comment is opened. 2. To connect to the meeting via phone, join the meeting by dialing (346) 248-7799. Meeting ID: 893 4730 2407 & Password: 443172. To request to speak on an agenda item, press *9 during that item and you will be called upon to speak when public comment is opened. Note: Should a connection with any one of the City Councilmembers present for the videoconference be lost, the meeting will be recessed to re-establish the connection. Documents and materials provided to the Council or Board or Commission members prior to the meeting are availible on the City of Edmond's Website - http://edmondok.com/agendas.
3. City Council Presentations:
4. General Consent Items:
A. Consideration of Approval of Administrative Items:
1. Approval of Supplemental Appropriation from Reserve Funds and Cares Act Grant to supplement Risk Management funds for property repairs and COVID-19 PPE supplies; $214,949.27.
2. Acceptance of donated Utility Easement from Edmond Public Schools, Independent School District No. 12, Oklahoma County, associated with the Cross Timbers Elementary building addition project located at 4800 N. Kelly Avenue.
3. Discussion and Consideration of Supplemental Appropriation to the Edmond Visual Arts Commission for FY 2021: $150,000 Transfer from Restricted Cash Reserves - General Fund to Art in Public Places $150,000 Increase in donations for Art in Public Places $300,000 Increase in expenditures for Art Capital Outlay
4. Acknowledge receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Redbud Elementary School and Integris Primary Care Clinic.
B. Consideration of Ordinances and Resolutions:
1. Discussion and consideration of Resolution No. _____ of The City of Edmond, Oklahoma (the "City") approving the incurrence of indebtedness by The Edmond Public Works Authority (the "Authority") issuing its Sales Tax Revenue Note, Refunding Series 2021 (the "Note"); providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture, authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the authority pertaining to the sale of said Note; ratifying and confirming a Sales Tax Agreement by and between the City and the Authority pertaining to the year-to-year pledge of certain sales tax revenues; and containing other provisions relating thereto. (Sales Tax Revenue Note, Refunding Series 2021)
2. Approval of Microsoft Enterprise Software from Softchoice Corporation for use by all Departments; $349,519.53 - Oklahoma State Contract SW1079.
3. Approval of Agreement for Services with The Sanborn Map Company, Inc. to update digital ortho photography, contour and planimetric mapping for Geographic Information System (GIS); $88,990.20.
4. Consideration of Contract Agreement with the Central Oklahoma Transportation and Parking Authority (COTPA) for the use of federal grant funds, transit vehicles, and equipment purchased.
6. Consideration of Approval of Services Agreement with PBAY Sports Facilities Management, LLC (PBAY SFM, LLC) to manage the operations Pelican Bay Aquatic Facility during the 2021 swim season; $202,000.
7. Consideration of Approval of Renewal of Tennis Sports Partnership Agreement with Edmond Tennis Services LLC for operation and management of Edmond Center Court.
6. EPWA General Consent Items:
1. Acceptance of Bid and Approval of Agreement for the Coffee Creek Sanitary Sewer Interceptor (Master Plan Projects E1-2 and E1-1A) for the Engineering Department; $11,121,017.
2. Acceptance of Bid and Approval of Agreement for East 2nd Street Waterline-Phase 2 for the Engineering Department; $1,234,169.
3. Acceptance of Bid and Approval of Contract for the Eastern Substation Transformer #3 Construction Project for the Electric Department; $268,908.80.
4. Approval of Purchase of Cisco Networking Equipment From Chickasaw Telecom, Inc on State Contract ITSW1006; $163,540.52.
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