[1. Call to Order.]
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I'D LIKE TO WELCOME EVERYBODY TO THE CITY COUNCIL WORKSHOP, UH, ONE OF OUR WORKSHOP, BUDGET WORKSHOP SERIES.
[2. Update on Community Agency Review Commission and discussion of future policy and procedural changes. ]
WE'RE GONNA TALK ON THE COMMUNITY AGENCY REVIEW COMMISSION, AND DISCUSSION OF FUTURE POLICY AND PROCEDURAL CHANGES.I'M, I'M CHRISTIE PATTERSON, THE HOUSING AND COMMUNITY DEVELOPMENT MANAGER FOR THE CITY OF EDMOND.
UM, I'D LIKE TO WELCOME YOU AS WELL AS EVERYBODY IN THE AUDIENCE TO TALK ABOUT SOMETHING THAT'S NEAR AND DEAR TO ALL OF OUR HEARTS, WHICH IS OUR WORK THAT WE DO WITH OUR NON-PROFITS THROUGHOUT THE COMMUNITY.
UM, THIS IS GONNA BE A JOINT PRESENTATION.
THE FIRST FEW SLIDES ARE GONNA BE GIVEN BY THE CHAIR OF OUR COMMUNITY, UM, AGENCY REVIEW COMMITTEE.
AND THEN THE LAST FEW SLIDES WILL BE GIVEN BY MYSELF TO KIND OF GIVE YOU, UM, SOME RECOMMENDATIONS THAT WE SEE AS WELL.
UM, IT'S KIND OF A COMBINED EFFORT, SO I'D LIKE TO INTRODUCE KATHY LYNCH.
SO, UM, MOST OF YOU I'VE HAD THE PLEASURE OF, OF INTERACTING WITH.
UM, WE'RE GONNA GO OVER JUST, UH, A LITTLE BIT OF THE, THE HISTORY OF THE COMMITTEE AND, UM, THEN TALK ABOUT SOME RECOMMENDATIONS THAT WE HAVE AS A COMMITTEE, AND THEN, UM, ALSO SOME RECOMMENDATIONS THAT ARE COMING, UH, FROM, UH, THE CITY STAFF AS WELL.
AND SO I THINK THAT THE GOAL IS REALLY TO, UM, MAKE SOME IMPROVEMENTS TO THE PROCESS TO HOPEFULLY ALLOW US TO MAKE SURE THAT WE ARE MAXIMIZING THE, THE BENEFIT THAT WE GET OUT OF, OUT OF THIS PROGRAM.
AND, UM, I WOULD LIKE TO SAY THAT YOU KNOW, THIS, UM, WELL, I'LL JUST GO AHEAD AND START WITH PAGE THREE.
I'LL MAKE MY COMMENTS AS, AS I GO.
SO, THE COMMITTEE, UM, WAS CREATED BACK IN 1984.
AND SO IT'S BEEN AROUND FOR, FOR QUITE A WHILE.
UM, THE SEVEN MEMBERS OF THE COMMITTEE, YOU CAN SEE LISTED ON THE SLIDE NOW, I THINK I HAVE BEEN INVOLVED WITH THE GROUP FOR MAYBE 10, 12 YEARS.
DANNY TALLARICO, MOST OF YOU GUYS KNOW HEADS ARE NODDING,
UM, HE CHAIRED THIS GROUP FOR PROBABLY 20, 25 YEARS, I WOULD GUESS.
UM, SO, UH, HAS ALL OF THE, THE INSTITUTIONAL KNOWLEDGE AND THE HISTORY OF, OF HOW THIS GROUP WORKED OVER TIME.
AND THEN I CAME IN MAYBE 10 OR 12 YEARS AGO OR SO, AND THEN A COUPLE OF YEARS AGO, UM, DANNY RETIRED AND, UM, I, UH, ASSUMED THE, THE CHAIR ROLE.
AND WE'VE HAD A VARIETY OF PEOPLE INVOLVED IN THE COMMITTEE, AND THEY'VE ALL BEEN APPOINTED BY THE MAYOR OR MEMBERS OF THE COUNCIL.
UM, UH, WIDE VARIETY OF BACKGROUNDS, UM, OVER TIME.
AND, UM, WHAT WE DO BASICALLY IS WE RECEIVE AND REVIEW, WELL, THE CITY RECEIVES.
WE REVIEW REQUESTS FOR FUNDING FROM ORGANIZATIONS THAT ARE LOCATED IN OUR COMMUNITY.
SOME OF THOSE ARE SOCIAL, WHAT WE WOULD CALL SOCIAL AGENCIES, AND SOME OF THEM ARE, UM, COMMUNITY, UH, ENRICHMENT AGENCIES.
AND WE'LL, WE'LL TALK A LITTLE BIT ABOUT EACH TYPE.
UM, WE, UH, SOME OF YOU WHO'VE, WHO'VE, UM, SEEN THE MATERIAL BEFORE, UM, WE SERVE AS A VOLUNTEER COMMITTEE, A APPOINTED BY YOU GUYS.
WE REVIEW A BINDER THAT'S ABOUT THIS THICK, FULL OF APPLICATIONS, LOTS OF BOARD ME MINUTES AND, UM, FINANCIAL STATEMENTS, UM, UH, STRATEGIC PLANS AND LOTS OF INFORMATION ABOUT THESE AGENCIES.
AND THEN WE HAVE A MEETING ONCE A YEAR TO GO OVER THE REQUESTS AND THEN MAKE RECOMMENDATIONS TO THE COUNCIL.
SO WE VIEW OUR ROLE, WE ARE VOLUNTEERS FROM THE COMMUNITY.
UM, WE REVIEW THE INFORMATION TO HOPEFULLY SAVE YOU GUYS SOME TIME,
AND THEN WE REC MAKE RECOMMENDATIONS TO, TO YOU.
NOW, OVER TIME, I BELIEVE, UM, YOU KNOW, MORE OFTEN THAN NOT, I THINK THE RECOMMENDATIONS OF THE COMMITTEE ARE APPROVED AS PRESENTED, BUT PERIODICALLY THERE ARE CHANGES THAT ARE MADE BY ONE OR MORE MEMBERS OF THE COUNCIL.
UM, AND FOR US, UH, WE, WE VIEW OURSELVES REALLY AS A RECOMMENDING BODY, NOT A DECIDING BODY.
UM, I WOULD SAY, UH, ON BEHALF OF EVERYONE THAT I HAVE WORKED WITH, UH, ON, ON THIS COMMITTEE OVER THE YEARS, UM, EVERYONE REALLY ENJOYS THE WORK.
UM, THE, THE BENEFIT OF BEING INVOLVED IN THIS IS THAT WE GET TO SEE WHAT'S HAPPENING REALLY AT A GRASSROOTS LEVEL IN OUR COMMUNITIES.
MOST OF THESE ORGANIZATIONS ARE, UM, THEY'RE NOT BIG ORGANIZATIONS.
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FEDERAL FUNDING, UM, GRANTS.THEY OPERATE OFTEN ON A SHOESTRING BUDGET, BUT THEY ARE PEOPLE WHO ARE PASSIONATE ABOUT SERVING OTHERS IN OUR COMMUNITY.
UM, AND AS LONG TIME, OR IN SOME CASES LIFELONG RESIDENTS OF EDMOND, WE LOVE THAT.
AND, UM, WE LOVE TO SEE THAT OUR CITY IS TAKING A SMALL PORTION OF ITS, OF ITS TAX REVENUE AND ALLOCATING IT TO, UM, ORGANIZATIONS THAT ARE REALLY MAKING A DIFFERENCE IN OUR COMMUNITY.
THAT'S KIND OF WHAT WE DO AND WHY WE DO IT.
SO THE CURRENT PROCESS IS THAT LOCAL SUBMIT APPLICATIONS BY, UH, SPECIFIED DATE.
THEN WE REVIEW THE, THE STACK OF PAPERS, THE PACKET, UM, AND THEN, UH, WE ACTUALLY, WHEN WE MEET, WE HAVE ALL OF, WE INVITE ALL OF THE AGENCIES TO COME, UM, SPEAK, UH, TO US IF THEY WOULD LIKE TO.
AND, UM, REALLY THE PURPOSE OF THAT IS, UM, GIVING THEM AN OPPORTUNITY TO, UM, SPEAK TO US.
THEY'VE GIVEN US EVERYTHING ON PAPER, BUT TO KIND OF TELL US WHAT THEY'RE MOST PASSIONATE ABOUT, WHAT THEY'RE MOST WORRIED ABOUT, WHAT THE, UH, BIGGEST CHANGES ARE THAT ARE HAPPENING IN OUR COMMUNITY AND WITH THE WORK THAT THEY DO, UM, AND TO GIVE US, UM, ANY ADDITIONAL, UH, INFORMATION OR CONTEXT, UM, THAT ISN'T INCLUDED IN THEIR APPLICATIONS.
SO THOSE, UM, UH, KIND OF PRESENTATIONS, THEY'RE PRETTY MINIMAL.
I MEAN, THEY CAN RUN FROM MAYBE FIVE MINUTES TO 15 MINUTES.
UM, BUT IT DOES GIVE US A CHANCE TO HEAR FROM THOSE GROUPS.
AND SO WE MEET FOR ABOUT A FOUR HOUR PERIOD AND, UM, HEAR FROM EVERYONE.
AND THEN, UM, WE, AFTER EVERYONE IS LEFT, WE, WE GO THROUGH ALL THE INFORMATION, WE LOOK AT THE REQUESTS, WE LOOK AT HOW MUCH IS BUDGETED, UH, FOR, TO BE ALLOCATED TO THESE GRANTS.
AND THEN WE, WE, UM, MAKE RECOMMENDATIONS BASED ON THAT.
THEN, UM, TYPICALLY WHAT HAPPENS IS WE PRODUCE A LETTER THAT GOES TO THE, THAT'S ADDRESSED, I BELIEVE, TO THE MAYOR, BUT IT GOES TO THE FULL CITY COUNCIL.
UM, AND IT'S REVIEWED BY THE COUNCIL AS PART OF THE, THE BUDGET APPROVAL PROCESS, TYPICALLY IN THE SPRING.
AND THEN AFTER THAT, UM, CITY STAFF REALLY TAKES OVER AND THEY, UM, PROCESS THE CONTRACTS AND CUT THE CHECKS AND DO ALL OF THAT.
AND THEN AS FOR THE COMMISSION, WE, UM, OUR WORK IS DONE UNTIL THE NEXT YEAR COMES AROUND.
SO IT'S NOT AN EXTENSIVE, UM, TIME COMMITMENT, AND IT'S IN A PRETTY SHORT, UH, WINDOW OF TIME, UM, WHICH MAKES IT REALLY NICE FOR INVOLVING VOLUNTEERS BECAUSE YOU'RE NOT, YOU'RE NOT ASKING THEM FOR A REALLY EXTENSIVE COMMITMENT, BUT IT'S SOMETHING, IT'S A, IN A SMALL WAY WE CAN GIVE BACK TO OUR COMMUNITIES THIS WAY.
SO THE SOCIAL AGENCIES THAT, UM, ARE, ARE CURRENTLY RECEIVING OR HAVE REQUESTED, UM, FUNDS ARE THE ONES THAT ARE LISTED UP HERE.
AND, UM, SOME OF THEM ARE GROUPS THAT ARE NO LONGER RECEIVING FUNDS AS WELL.
THIS IS REALLY UP, UP HERE TO KIND OF GIVE YOU A, SOME CONTEXT OR A FLAVOR FOR WHAT TYPES OF AGENCIES, UM, ASK, UH, FOR FUNDING.
UM, IT, YOU KNOW, CLOTHING, COUNSELING, MEDICAL CARE, UM, FOOD, UH, Y M C A SCHOLARSHIPS, UH, FOR UNDERPRIVILEGED CHILDREN.
UM, SOME FOSTER CARE ASSISTANCE.
THERE'S JUST A WIDE VARIETY OF WHAT WE WOULD CALL SOCIAL, UM, NEEDS IN OUR COMMUNITY THAT ARE, THAT ARE MET THROUGH THIS PROCESS.
IS THAT A LIST THAT'S ENCOMPASSING FROM EVERYBODY FROM 1984 OR THAT, IS IT A SMALLER PERIOD OF TIME? IT'S, YEAH, IT'S EVERYONE EVER FROM THE BEGINNING.
YEAH, AND I, I'D SAY TOO THAT, UM, LET'S SEE, IN SEVERAL YEARS AGO, UH, WE WERE IN A PERIOD OF TIME WHERE THE FUNDS THAT WERE BEING REQUESTED FOR GRANTS, UM, WERE FAIRLY CONSIDERABLY SHORT OF THE AMOUNT THAT WAS AVAILABLE.
WE'VE ALWAYS TAKEN, WE DON'T MAX OUT THE AMOUNT THAT, UM, IS RECOMMENDED FOR THE, THE COMMITTEE TO, UM, TO USE FOR RECOMMENDING GRANTS.
UM, WE REALLY LOOK AT, WE LOOK AT THE INDIVIDUAL GRANTS AND SAY, WHAT DO WE THINK IS AN APPROPRIATE GRANT? THEN WE LOOK AT OUR FUNDING AND SAY, DO WE NEED TO PULL BACK, UM, ON GRANTS AT ALL? UM, WE DON'T EVER GO INTO IT WITH, YOU KNOW, WE'VE GOT A MILLION DOLLARS ESTIMATED AS OUR ALLOCATION, SO WE NEED TO MAKE SURE THAT WE GRANT A MILLION DOLLARS.
WE LOOK AT THE APPROPRIATENESS OF EACH, EACH INDIVIDUAL GRANT.
THERE WAS A PERIOD OF TIME WHERE THE GRANT REQUESTS WERE
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SUBSTANTIALLY LESS THAN THE FUNDS THAT WERE AVAILABLE.AND THERE WAS CONVERSATION ABOUT, YOU KNOW, I DON'T KNOW IF PEOPLE KNOW THAT THIS IS, THAT THIS PROGRAM IS OUT THERE.
AND SO CITY STAFF TRIED TO DO A LITTLE BIT OF, UM, NOT REALLY MARKETING, BUT INCLUDING SOME MORE INFORMATION ON THE CITY WEBSITE, TRYING TO, UM, MA UH, MAKE SURE THAT THE AGENCIES AND WORD OF MOUTH DISCUSSION AS WELL, TRYING TO GIVE ORGANIZATIONS, UM, WHO ARE BENEFITING THE COMMUNITY, THE OPPORTUNITY TO KNOW THAT, THAT THEY COULD APPLY IF THEY WANTED TO.
AND WE DID SEE SOME, UM, INCREASE FROM THAT.
JUST IN THE LAST PROBABLY THREE OR FOUR YEARS, THERE HAVE BEEN A NUMBER OF, OF NEW AGENCIES THAT, THAT HAVE APPLIED FOR GRANTS.
SO THOSE WERE THE SOCIAL AGENCIES, THESE ARE THE COMMUNITY ENRICHMENT AGENCIES, AND THESE ARE MORE, UM, WELL, COMMUNITY ENRICHMENT.
UM, THEY'RE THINGS LIKE ROUNDUP CLUB, THE RODEO, LIBERTY FEST, UM, ARTS RELATED PROGRAMS, THE ENDEAVOR GAMES AT UCO.
SO THEY'RE NOT BASED ON ADDRESSING KIND OF A HUMAN NEED LIKE FOOD OR, OR SHELTER OR CLOTHING.
UM, THEY'RE, UH, BASED ON, UM, ACTIVITIES THAT ENRICH AND ENHANCE, UH, OUR COMMUNITY.
AND THESE ARE THE GROUPS THAT, THAT HAVE BEEN INVOLVED IN THE PROGRAM.
UH, THIS IS A SLIDE THAT KIND OF SHOWS THE, THE FUNDING, UM, REQUESTED, UH, VERSUS GRANTED.
AND SO TYPICALLY WE GRANT LESS THAN WE REQUEST.
UH, UM, I WOULD ALSO SAY OVER THIS TIME PERIOD AS WELL, I THINK WE STARTED TO SEE NEW GRANTS COMING IN.
AND, UM, THERE ARE NO DEFINED PARAMETERS FOR LIKE, WHAT IS AN ACCEPTABLE AMOUNT OF A GRANT.
SO AN ORGANIZATION WHO'S COMING IN FOR THE VERY FIRST TIME, THEY HAVE NO IDEA
SO THEY MAY ASK FOR A $5,000 GRANT, OR THEY MAY SAY, WE'RE GOING TO GO ALL IN AND ASK FOR $150,000.
CUZ THEY DON'T REALLY HAVE A, A CONTEXT FOR THAT.
SO THAT WOULD BE ONE OF THE REASONS WHY, UM, THE, THE GRANTS THAT WE'VE RECOMMENDED MIGHT BE LESS THAN WHAT WAS REQUESTED IN SOME YEARS.
SO, UM, THIS LAST, LET'S SEE, HISTORICALLY, UM, FROM TIME TO TIME IN OUR MEETINGS, WE'VE TALKED ABOUT, AND I LEARNED A LOT ABOUT THIS FROM, UH, DR.
TALLARICO, BUT WE TALKED ABOUT, YOU KNOW, TO WHAT EXTENT SHOULD WE HAVE DIFFERENT PARAMETERS OR, UM, REQUIRE DIFFERENT THINGS OR MAKE RULES ABOUT THE, THE GRANT PROCESS.
AND I THINK THAT, UH, THE, THE WAY THAT WE LOOKED AT IT WAS REALLY THE, THE, UM, LET'S SEE.
IT IS, UM, USING YOUR PROFESSIONAL JUDGMENT, UM, AND, UH, HISTORICAL, UM, PRECEDENTS, UM, AS WELL AS THE INFORMATION THAT IS PROVIDED IN THE APPLICATION PACKETS.
WHAT DO YOU AS A COMMITTEE THINK, UM, ARE THE MOST APPROPRIATE USES OF THESE RESOURCES? SO WHAT'S GREAT ABOUT THAT IS THAT THERE'S A LOT OF LEEWAY TO, UM, DO SOME THINGS LIKE WITH A NEW ORGANIZATION, MAYBE OFFER THEM, UH, A SMALL AMOUNT OF SEED FUNDING.
UM, AND, UH, TRYING OUT OVER A COUPLE OF YEARS, MAYBE ORGANIZATIONS THAT WE HAVEN'T GRANTED FUNDS TO IN THE PAST, SEEING HOW IT WORKS AND ASKING THEM THE FOLLOWING YEAR, HOW WERE YOU ABLE TO USE THOSE FUNDS AND FINDING OUT, YOU KNOW, WHETHER IT WAS, UM, SUCCESSFUL.
AND SO HAVING SOME LEEWAY IS REALLY BENEFICIAL IN THAT REGARD.
THERE ARE SOME DOWNSIDES THOUGH, TOO.
UM, FOR EXAMPLE, I MENTIONED, YOU KNOW, A NEW ORGANIZATION COULD, COULD COME IN WITH A $5,000 REQUEST OR $150,000 REQUEST, AND WE DON'T REALLY HAVE PARAMETERS FOR DECIDING WHAT IS APPROPRIATE IN, IN THAT SITUATION.
UM, AND SO THIS LAST TIME AROUND, UM, UH, CHRISTIE IS THE, THE CITY STAFF PERSON WHO IS NOW HELPING TO FACILITATE, UH, WHAT WE DO HELPING US.
AND WE TALKED ABOUT, UM, YOU KNOW, ARE THERE SOME SPECIFIC THINGS THAT WE COULD, UH, MAYBE REQUEST ADDITIONAL GUIDANCE ON THAT MIGHT MAKE THE PROCESS MORE EFFECTIVE, MORE EFFICIENT? UM, AND SO, UH, WE HAD LISTED, UH, JUST JUST SOME GENERAL, UM, UH, CONCEPTS, RECOMMENDATIONS, UM, OBSERVATIONS IN OUR LETTER TO THE COUNCIL OR TO THE MAYOR, UH, THIS
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PAST YEAR.AND THEY ARE LISTED ON THIS, THIS SLIDE.
UM, THERE'S A, UH, THERE'S A GENERAL DEFINITION OF SOCIAL AGENCY VERSUS, UM, COMMUNITY ENRICHMENT AGENCY, MAYBE A LITTLE BIT MORE, UH, SPECIFICITY WOULD BE HELPFUL.
UM, AND WHICH GOES INTO THE SECOND BULLET.
SO, UH, FOR EXAMPLE, UM, FOSTERING SWEET DREAMS IS A GREAT ORGANIZATION THAT PROVIDES, UM, BEDS AND OTHER NEEDED THINGS FOR FOSTER FAMILIES.
UM, WE HAD NEVER GRANTED FUNDS TO SOMETHING LIKE THAT BEFORE.
IS THAT AN APPROPRIATE USE OF THE CITY'S FUNDS AS A, FOR A SOCIAL AGENCY GRANT OR NOT? WE DIDN'T REALLY KNOW.
UM, AND SO WE RECOMMENDED A GRANT, BUT THERE MAY BE SOME PRIORITIES THAT THE CITY COUNCIL MIGHT WANT TO ESTABLISH THAT WOULD TELL US, LOOK, A SOCIAL AGENCY GRANT REQUEST.
UM, WE WOULD LIKE IT TO BE, WE WOULD LIKE IT TO ENCOMPASS THESE KINDS OF THINGS.
UM, MAYBE YOU WANT THAT TO BE VERY OPEN AND VERY BROAD.
MAYBE YOU'D PREFER TO FOCUS ON THINGS LIKE, UM, MEDICAL CARE, MENTAL HEALTHCARE, UM, FOOD, CLOTHING, AND SHELTER.
UM, BUT, BUT IT WOULD BE GREAT IF, IF WE COULD GET A LITTLE BIT MORE GUIDANCE POTENTIALLY ON THE TYPES OF THINGS THAT YOU THINK ARE ARE APPROPRIATE.
AND THEN IF THERE ARE SPECIFIC THINGS THAT YOU WOULD LIKE US TO CONSIDER IN TERMS OF ORDER OF PRIORITY.
LIKE IF THERE IS A, I'M MAKING UP EXAMPLES, BUT IF THERE IS A DESIRE TO FOCUS ON FOOD FIRST, THEN MAYBE WE LOOK AT, UM, PROJECT 66, WHICH IS THE FOOD PANTRY AND MOBILE MEALS, WHICH PROVIDES MEALS, UM, AND APPROVE THEIR GRANT REQUESTS BEFORE WE LOOK AT, UH, GRANT REQUESTS FOR OTHER TYPES OF ORGANIZATIONS.
SO MAYBE A A BIT OF PRIORITIZATION WOULD BE, WOULD BE HELPFUL AS WELL.
UM, FROM TIME TO TIME IN THE PAST, I THINK THERE HAVE BEEN THOUGHTS ABOUT, UH, YOU KNOW, SHOULD WE, SHOULD WE EVER DECREASE, UM, FUNDING IF AN ORGANIZATION COMES BACK EVERY YEAR AND ASKS FOR THE SAME AMOUNT, PLUS MAYBE INCREASE FOR INFLATION, WHAT IF THE PRIORITIES MIGHT BE DIFFERENT FOR A YEAR? SHOULD WE SAY, WELL, THAT ORGANIZATION REALLY, WE NEED TO CUT THEIR GRANT IN HALF, PROBABLY BECAUSE MORE IS NEEDED IN THIS AREA OVER HERE BECAUSE OF THE PRIORITIES THAT THE, THAT THE CITY HAS.
SO MAYBE, UM, I, I THINK WE PROBABLY HAVEN'T, UM, IT'S, IT'S NEVER BEEN A BIG ISSUE, BUT IT'S BEEN A QUESTION, UM, WOULD IT BE APPROPRIATE, APPROPRIATE FOR US TO DECREASE A GRANT THAT HAD BEEN ROUTINELY SEE RECEIVED BY AN ORGANIZATION IN PAST YEARS? UM, I THINK, UH, HISTORICALLY WE HAVE NOT DONE THAT, GENERALLY SPEAKING, UNLESS THERE ARE LIKE, OPERATIONAL CIRCUMSTANCES THAT WOULD WARRANT IT.
LIKE THEY AREN'T FEEDING AS MANY PEOPLE OR THEIR OUTCOMES ARE NOT AS SIGNIFICANT OR THEY DON'T NEED THE FUNDING.
UM, BUT MAYBE, MAYBE SOME ADDITIONAL CLARIFICATION THERE.
UM, YOU KNOW, A COUPLE OF THINGS WE, WE'VE TRIED TO FOCUS ON.
UH, WE WANNA MAKE SURE THAT THE ORGANIZATION BENEFITS PEOPLE IN THE CITY OF EDMOND.
AND SO IF THEY ALSO WORK WITH PEOPLE OUTSIDE THE CITY OF EDMOND, DO THEY HAVE THE ABILITY TO ENSURE THAT THIS PARTICULAR GRANT BENEFITS RESIDENTS OF THE CITY OF EDMOND? UM, THERE ARE OTHER TYPES OF THINGS LIKE, UM, UH, LET'S SEE.
ORGANIZATIONS MAY REQUEST FUNDING TO HIRE A NEW EMPLOYEE.
WE'VE GENERALLY TRIED TO STAY AWAY FROM THAT.
WE'VE, WE'VE TRIED TO TAKE AN APPROACH THAT WE DON'T WANT TO CREATE A DEPENDENCY BECAUSE THIS FUNDING COULD DISAPPEAR IN A YEAR AND WE SHOULD BE ABLE TO INCREASE IT OR DECREASE IT BASED ON THE CITY'S OVERALL NEEDS, NOT BASED ON NEEDING TO THE ORGANIZATION, REQUIRING IT IN ORDER TO CONTINUE ITS WORK.
AND SO, UM, WE'VE TRIED TO STAY AWAY PRETTY MUCH FROM STAFF POSITIONS, BUT THERE'S NO RULE, UM, AND, UH, DEBT REDUCTIONS OR, UH, A FACILITY IMPROVEMENT, UM, ARE THOSE APPROPRIATE USES OR REALLY SHOULD WE JUST FOCUS ON PROGRAM, UM, RELATED EXPENSES? AND SO I THINK SOME ADDITIONAL GUIDANCE THERE WOULD BE REALLY HELPFUL.
UM, AND THEN, UM, REALLY, UH, ALSO FINANCIAL, A LITTLE BIT MORE FINANCIAL INFORMATION TOO.
I THINK SOMETIMES IN THE PAST, UM, IT'S NOT A BAD THING, BUT THERE HAVE BEEN, UH, WE'VE HAD TO GET INFORMATION FROM DIFFERENT GROUPS WHERE LIKE A GROUP MIGHT RECEIVE FUNDING, UM, UH, FROM ONE PART OF THE CITY IN THE FORM OF
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MAYBE INFRASTRUCTURE IMPROVEMENTS, BUT THEN THERE'S ALSO A GRANT REQUEST FROM THIS GROUP FOR PROGRAM EXPENDITURES.SHOULD WE BE CONSIDERING THE TOTAL, UM, FINANCIAL IMPACT THAT THE CITY IS HAVING, UH, BEFORE WE DETERMINE THAT WE SHOULD MAKE A, A, A RECOMMENDATION FOR A GRANT ON OUR SIDE.
LIKE, SOMETIMES WE MAY NOT KNOW THAT THE CITY IS FUNDING A CERTAIN LEVEL OF INFRASTRUCTURE IMPROVEMENTS FOR A GROUP OR MAYBE THROUGH ANOTHER PROGRAM IS FUNDING FACILITY IMPROVEMENTS OR PURCHASING EQUIPMENT FOR THE ORGANIZATION.
UM, TYPICALLY, UH, AND THAT WOULD PROBABLY BE GOOD INFORMATION FOR US TO HAVE, SO KIND OF FULL FINANCIAL SCOPE.
SO THOSE ARE SOME, UH, THINGS THAT WE IDENTIFIED, INCLUDED IN THE LETTER, UH, THOUGHT THAT, UH, THEY WOULD BE HELPFUL.
AND I THINK WITH THAT, I WOULD BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE JUST ABOUT THE, THE COMMITTEE AND HOW IT WORKS.
AND THEN I'LL TURN IT OVER TO CHRISTIE FOR THE REST OF THE PRESENTATION.
WELL, I APPRECIATE THE, THE FEEDBACK.
UM, IT SEEMS LIKE THE COMMITTEE, BASED ON THE SEVEN MEMBERS THAT ARE ON THERE, USE THEIR EXPERTISE AND THEIR INVOLVEMENT IN THE COMMUNITY TO HELP THEM FOR HELP YOU ALL COLLECTIVELY COME UP WITH IDEAS AND ALL THAT.
THE ONLY THING I HAVE THAT I HAD A QUESTION ON RIGHT NOW, WHEN YOU TALKED ABOUT THAT IT WAS BENEFITING THE CITY OF EDMOND OR THE, UH, RESIDENTS OF EDMOND, UM, I KNOW EDMUND PUBLIC SCHOOLS FOUNDATIONS ON THERE.
SO SOME OF THOSE STUDENTS ARE NOT CITIZENS OF EDMOND, BUT THEY ARE A BENEFIT TO, BECAUSE THEY GO TO EDMOND PUBLIC SCHOOLS.
SO DO YOU ALL TAKE THAT INTO CONSIDERATION? YES.
SO I REMEMBER A, A PRETTY WELL OVER TIME, PRETTY DETAILED DISCUSSIONS WE HAD, LIKE WITH EDMOND MOBILE MEALS, FOR EXAMPLE MM-HMM.
AND SO WE HAD A LOT OF DISCUSSIONS WITH THEM ABOUT, OKAY, WELL, UM, HOW MANY OF YOUR, UM, RECIPIENTS ARE OUTSIDE OF EDMOND CITY LIMITS? HOW MUCH IS OUR GRANT? UM, UH, IN COMPARISON TO YOUR OVERALL BUDGET? UH, ONE, DO YOU HAVE THE ABILITY IN TERMS OF TRACKING TO MAKE SURE THAT THE FUNDS THAT THE CITY IS GRANTING YOU ARE GOING TOWARD THE COST OF, UH, PROVIDING MEALS FOR EDMUND RESIDENTS? AND THEN FOR US, KIND OF IT'S A REASONABLENESS TEST.
IS THE, IS THE PORTION OF THE FUNDING OF THEIR OVERALL FUNDING THAT WE ARE GRANTING, DOES IT SEEM REASONABLE? UM, IF 80% OF THEIR RECIPIENTS ARE EDMUND CITY RESIDENTS AND WE ARE PROVIDING 5% OF THEIR PROGRAM FUNDING, THEN IT SEEMS REASONABLE THAT WE ARE, THEY ARE USING OUR FUNDS FOR EDMOND, UM, CITY RESIDENTS.
SO WE TRY TO KIND OF APPLY THAT.
UM, SAME THING WITH, WITH EDMOND PUBLIC SCHOOLS, HOW IS THE WHOLE PROGRAM FUNDED? AND, UM, DOES IT SEEM REASONABLE THAT THIS PORTION OF FUNDS IS SUPPORTING, UM, STUDENTS THAT ARE RESIDENTS OF EDMOND? THAT'S HOW WE'VE TRIED TO, TO LOOK AT IT.
IT'S A BIT MORE ART THAN SCIENCE.
YOU TOUCHED ON THIS A LITTLE BIT, UM, AND I THINK WE'RE GONNA TALK HERE A LITTLE BIT MORE ABOUT YOUR REQUESTS AND, AND, AND I AND, AND WHAT I AGREE WITH COMPLETELY ON MORE INFORMATION AND DIRECTION AND, AND TRYING TO, TRYING TO MAKE IT AS GOOD AS WE CAN.
UH, IF YOU, IF YOU, YOU CAN SHARE, HOW DO YOU FEEL ABOUT JUST THE STRUCTURE OF THE COMMITTEE ITSELF, UM, AND BEING MADE UP OF CITIZENS AND CITIZENS THAT, THAT WE APPOINT? AND YOU CAN NOTICE THERE AREN'T ANY COUNCIL MEMBERS ON THE COMMITTEE.
AND I THINK THAT'S, I, I THINK THAT'S FOR GOOD REASON THAT, UM, I DON'T THINK ALL, ALL OF US CAN'T BE ON THE COMMITTEE.
AND SO IT COULD BE PROBLEMATIC IF ONE OR TWO OF US WERE.
SO I PERSONALLY LIKE THE STRUCTURE AND, AND WE ALL SUPPORT OUR CITIZEN BASED COMMITTEES.
HOW DO YOU FEEL LIKE THAT'S IN GOOD SHAPE? UM, AS FAR AS JUST THE STRUCTURE OF HOW THE COMMITTEE IS MADE UP, HOW YOU MEET, UM, AND SO FORTH? YEAH, I THINK, UM, I WOULD SAY YES, IT HAS, UM, FUNCTIONED, UH, PRETTY WELL.
UM, I, I PERSONALLY, UH, LIKE THE IDEA OF GETTING CITIZENS, UM, INVOLVED IN THE PROCESS, UH, WHERE WE CAN, UM, IT'S A WAY TO GIVE BACK TO THE COMMUNITY, BUT ALSO TO JUST HELP, UH, ORDINARY PEOPLE KNOW MORE ABOUT WHAT'S HAPPENING IN THEIR COMMUNITY.
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IF THERE WERE COUNCIL INVOLVEMENT ON THE COMMITTEE DIRECTLY, I THINK, UM, MAYBE IN THE FORM OF PROVIDING GUIDANCE, UM, THAT MIGHT BE THE MOST HELPFUL IS, UH, I MEAN, BECAUSE THE PEOPLE ON THE COMMITTEE ARE, UM, UH, YOU KNOW, UH, LET'S SEE, YOU GUYS SELECT GREAT PEOPLE TO BE ON THIS COMMITTEE,UM, AND SO, YOU KNOW, UH, THEY ARE, THEY'RE SMART AND THEY'RE, UM, YOU KNOW, THEY'RE REASONABLE AND NOBODY HAS A PERSONAL AGENDA THAT THEY'RE, YOU KNOW, THEY REALLY DO WANT TO HELP.
AND SO MAYBE IF THERE WERE COUNSEL INVOLVEMENT, JUST FROM A PERSPECTIVE OF PROVIDING SOME GUIDANCE, WHICH MAYBE THAT COULD BE IN PERSON INVOLVEMENT OR EITHER OR JUST PROVIDING WRITTEN GUIDANCE OR DIRECTION AS WELL.
I THINK, UM, SO SEVEN MEMBERS, I THINK, UH, IT'S BEEN A LONG TIME SINCE WE'VE HAD A FULL SEVEN MEMBERS ATTEND ONE OF OUR ANNUAL MEETINGS.
UM, PEOPLE I THINK ROLL, ROLL ON AND OFF THE COMMITTEE WITH REGULARITY.
UM, I THINK CUZ THEY HAVE OTHER COMMITMENTS AND, AND THINGS.
AND SO I THINK FROM TIME TO TIME IT MAY HAVE BEEN DIFFICULT TO FIND PEOPLE WHO WANTED TO SERVE ON THIS COMMITTEE, TO APPOINT THEM TO THE COMMITTEE.
IT'D BE GREAT IF WE COULD HAVE A FULL COMMITTEE ALL THE TIME.
AND SO FROM A STRUCTURE STANDPOINT, PROBABLY NOT HAVING ENOUGH CONSISTENCY AND CONTINUITY ON THE COMMITTEE IS A, A DOWNSIDE.
SO WOULD YOU WANT MORE PEOPLE ON THERE THEN? I THINK IF WE HAD A FULL SEVEN ALL THE TIME, THAT WOULD BE BE GREAT.
SO, BUT IF YOU, OBVIOUSLY, IF THEY'RE NOT GONNA BE THERE ALL THE TIME, WHAT WOULD BE A GOOD NUMBER TO HAVE ON THE COMMITTEE THAT HOPEFULLY, SO YOU WANT AT LEAST SEVEN TO SHOW UP? YEAH, I, YOU KNOW, I WOULDN'T GO ANYMORE THAN MAYBE NINE OR SO.
I JUST, YOU KNOW, YOU GET A GROUP, IT'S TOO MUCH TOO BIG.
IT'S JUST, IT NEEDS TO BE A, YOU KNOW, PRETTY CONCENTRATED GROUP.
UM, I, FROM HAVING SERVED ON, UH, OTHER BOARDS AND COMMITTEES, I ALSO THINK, UM, YOU KNOW, WHEN THERE IS AN APPOINTMENT, IT COULD, UH, I THINK FRAMING IT IN TERMS OF, THIS ISN'T AN EXTENSIVE COMMITMENT, BUT I DO NEED YOU TO BE THERE.
SO I NEED, SO I WOULD LOVE FOR YOU TO PARTICIPATE IN THIS COMMITTEE, BUT I NEED YOU TO COMMIT TO BEING THERE MM-HMM.
I'M GONNA HAND IT OVER TO CHRISTINE.
THANK YOU FOR ALL YOUR COMMITTEE DOES.
WELL, AND IT'S A LOT FOR THE COMMUNITY.
THEY'RE, AND EVERY YEAR I SAY THIS, THE, THOSE OF YOU WHO'VE HEARD ME SPEAK TO THE COUNCIL HAVE HEARD ME SAY THIS EVERY YEAR, UM, THERE REALLY IS A LOT OF GREAT GRASSROOTS WORK HAPPENING IN THE COMMUNITY.
PEOPLE IN EDMOND CARE ABOUT PEOPLE IN EDMOND MM-HMM.
UM, AND, UH, YOU KNOW, IF EVERY ONE OF YOU COULD SEE SOME OF THE THINGS THAT WE SEE AND HEAR, THE STORIES THAT WE HEAR, YOU WOULD BE JUST AS ENCOURAGED, UM, AS WE, AS WE ARE.
AND SO MAYBE IF I HAD TO LIKE MAKE A PLUG FOR ANYTHING, IT WOULD BE, DON'T GET RID OF THE COMMITTEE.
UM, AND TO, TO HELP THESE ORGANIZATIONS IN OUR COMMUNITY DO GOOD.
UM, BECAUSE THEY REALLY, THEY DO MAKE A DIFFERENCE.
JUST MAYOR, REAL QUICK QUESTION MAYBE, AND THIS ONE IS PARTICULARLY FOR CHRISTIE.
IF YOU GO BACK UP A COUPLE SLIDES IN THE CLARK FUNDING OVERVIEW, CAN YOU JUST MAYBE EXPLAIN TO THE COUNCIL AND TO THE PUBLIC WHO MAY BE WATCHING OR IN THE AUDIENCE, HOW'S THAT FUNDING LEVEL ESTABLISHED? WHERE'S THE FUNDING COME FROM? SO OUR FUNDING COMES FROM A PORTION, TYPICALLY IT'S 3% OF OUR SALES TAX,
UH, THAT'S NOT WRITTEN INTO THE ORDINANCE.
IT'S JUST APPROXIMATELY 3% OVER OF WHAT, YOU KNOW, WE COME IN THAT'S BASED OFF IT IN DECEMBER, IS THAT CORRECT? NO.
SO FISCAL YEAR OR FISCAL YEAR.
AND THEN, UH, TYPICALLY, AND THAT'S WHAT THIS GRAPH SHOWS TOO.
SO THAT'S HOW OUR SALES TAX HAS BEEN.
WE JUST PUT A FEW, YOU KNOW, A FEW YEARS UP THERE.
WE COULDN'T, IT HAVE BEEN A HUGE SLIDE HAD WE PUT FOR OVER TIME.
AND THEN, UM, LIKE KATHY SAID, TYPICALLY WHAT AN ORGANIZATION REQUESTS FOR THE MOST PART IS WHAT THEY GET.
UM, SOME HAVE GOTTEN THE SAME AMOUNT OVER THE SAME YEAR, SAME TIME CONSISTENTLY OVER THE YEARS, UM, WITH A LITTLE BIT OF IN, YOU KNOW, FLUCTUATION, UM, FOR COST INCREASES, BUT TYPICALLY WHAT THEY REQUEST IS WHAT THEY GET.
SO, UM, I'LL SAY FIRST AND FOREMOST, AFTER, UH, BEING APPOINTED
[00:30:01]
TO, OR AS A STAFF LIAISON TO THAT, YOU ALL KNOW THAT MY ROLE AS THE CDBG MANAGER, AS WELL AS ALL FEDERAL GRANTS, UH, ANY TYPE OF GRANT THAT WE GET AT THE CITY, TRYING TO MAKE SURE THAT WE ARE BEING GOOD STEWARDS OF OUR MONEY, UM, AND WE'RE OVERSEEING THIS PROCESS, BY NO MEANS DO WE WANNA MAKE IT COMPLICATED OR, UM, BURDENSOME ON THE NON-PROFIT BECAUSE NON-PROFITS HAVE SHOWN, ESPECIALLY, UM, DURING OUR PANDEMIC AND EVEN AFTER PANDEMIC BEFORE PANDEMIC, THAT THEY'RE KIND OF THE BRIDGE THAT, YOU KNOW, THAT BRIDGES THE GAPS THAT MUNICIPALITIES CAN'T DO AND WHAT THE COMMUNITY NEEDS.SO MUNICIPALITIES CAN'T TAKE CARE OF EVERYTHING.
SO THAT'S WHERE THE NONPROFITS COME INTO PLAY.
UM, BUT BASING BACK ON WHAT KATHY SAID WITH THE MEMO AND KIND OF LISTENING TO THEM LAST YEAR AND HEARING SOME OF THE, UM, ISSUES THAT WERE COMING UP BEFORE THE COMMITTEE, WE FELT THAT IT WAS NEEDED TO COME AND KIND OF REVIEW WITH YOU AND GET YOUR GUIDANCE OF WHAT YOU WOULD LIKE STAFF TO DO AS WELL AS THE COMMITTEE.
UM, THERE IS NO, WHAT WE DID IS WE DID LOOK AT SOME AGENCIES THROUGHOUT THIS, UH, THROUGHOUT THE UNITED STATES TO SEE WHO ELSE DOES THIS.
UM, THERE ARE ABOUT FOUR CITIES THAT WE LOOKED AT THAT ACTUALLY DO THAT.
UM, NAPERVILLE, UM, ILLINOIS, LOUISVILLE, KENTUCKY, AND THEN TWO COUNTIES ALSO DO SOME TYPE OF SOCIAL AGENCY GRANT PROGRAMMING THAT IS OUTSIDE OF THEIR CDBG PROGRAMMING.
SOME OF IT IS, UM, YOU KNOW, COMBINED.
UM, SO REALLY WHAT I'M RECOMMENDING TODAY AND WHAT I'VE DISCUSSED WITH THE COMMITTEE BEFORE IS BASED ON NAVILLE, ILLINOIS, THEY ACTUALLY HAVE THREE TYPES OF GRANTS.
THEY HAVE CDBG FUNDING THAT THEY ALLOCATE, MUCH LIKE YOU ALL GET TO HEAR FROM ME ONCE A YEAR.
THEY HAVE A SOCIAL AGENCY GRANT PROGRAM, AND THEN THEY ALSO HAVE AN ARTS AND EVENTS GRANT PROGRAM.
UM, OF COURSE, THE SOCIAL AGENCIES KIND OF LINE UP WITH WHAT THEIR STRATEGIC GOALS ARE FOR THE, FOR THE CITY AND FOR THE COUNCIL.
SO THEY'RE GONNA BE NUTRITION ASSISTANCE, HOUSING ASSISTANCE, UH, SENIORS, YOUTH PROGRAMS, STUFF LIKE THAT.
AND THEN THE ARTS AND EVENTS, UM, GRANTS ARE YOUR VIBES, LIBERTY FEST, EDMOND MUSEUM, THOSE TYPE OF EVENTS THAT ENRICH THE COMMUNITY, BUT ARE ALSO NEEDED FOR OUR QUALITY OF LIFE.
UM, SO JUST REAL QUICK, UM, WHAT WE NOTICED INTERNALLY AS WE WERE PROCESSING THE GRANT APPLICATION.
SO WE COME IN AT THE END, WE WORK WITH, UM, THE LEGAL TEAM TO DO THEIR CONTRACTS.
WE TAKE 'EM THROUGH COUNCIL, AND THEN WE WORK WITH THEM TO GET PAID THROUGH THE FINANCE DEPARTMENT.
UM, AND SOME OF THIS IS, WELL, EXACTLY WHAT KATHY SAID, UM, PRIORITIZATION OF FUNDING OF WHERE IT ALIGNS TO YOUR STRATEGIC GOALS AND THE GOALS AND NEEDS AND RESOURCES OF THE COMMUNITY.
UM, AND THEN THERE IS NO REPORTING BACK TO THE CLARK OR TO YOU ALL OF WHO THEY TOUCH EVERY YEAR.
ONE OF THE COOL THINGS WITH C D B G IS I GET MONTHLY REPORTS.
WE GET STAFF GETS MONTHLY REPORTS OF HOW MANY RESIDENTS ARE AFFECTED BY THOSE FUNDS THAT GO OUT INTO THE COMMUNITY UP UNTIL THEIR APPLICATION.
NONE OF THAT REPORTING IS DONE BACK TO THE CARD COMMITTEE OR TO STAFF.
THEY GET INVOICED MONTHLY AND THEN MOST OF THE TIMES THEY GET PAID AUTOMATICALLY WITH NO INVOICING.
SO SOME OF THIS IS JUST TO KIND OF STREAMLINE AND, AND, UH, FOR ACCOUNTABILITY.
SO BASED ON THE PEER, PEER CITIES, UM, AND I'M NOT GONNA READ ALL OF IT, BUT IT'S IN INADEQUATE OVERSIGHT OF THE GRANT FUNDING, UM, EVALUATION OF THE GRANT APPLIC VACATIONS.
AND, AND UP UNTIL, UM, OR WITH NAVILLE, IT IS A COMPETITIVE GRANT PROCESS.
THE SAME COM, THE SAME ORGANIZATIONS DON'T GET IT EVERY YEAR.
UM, I KNOW NAPERVILLE JUST RECENTLY CHANGED IT FOR FROM $500,000 TO $750,000.
UM, AND ALSO THEY HAVE TO SHOW HOW THAT ALIGNS WITH COMMUNITY NEEDS.
UM, AGAIN, NO REPORTING BACK, UM, UNEQUAL DISTRIBUTION TO GRANT FUNDS.
WE DO HAVE SOME ORGANIZATIONS THAT RECEIVE FUNDS THAT ARE OVER 66% OF THEIR BUDGET.
AND THEN WE HAVE SOME THAT RECEIVE 10% OF THEIR BUDGET FROM THE CITY OF EDMOND.
SO THE, YOU KNOW, THE, THE EQUAL DISTRIBUTION OF GRANT FUNDS OVER ALL THE ORGANIZATIONS.
AND WE HAVE, YOU KNOW, OVER 19 ORGANIZATIONS THAT HAVE APPLIED FOR FUNDING.
AND EACH AND EVERY ONE OF THEM HAVE AN IMPORTANT ROLE IN OUR COMMUNITY.
SO SOME OF THE RECOMMENDATIONS THAT WE'RE MAKING ALIGN WITH WHAT KATHY AND HER TEAM HAVE ALSO PROVIDED TO YOU TODAY.
BUT WE WOULD LIKE TO TRANSITION TO A GRANT, TO A COMPETITIVE GRANT PROCESS.
UM, WE WOULD ALSO LIKE TO HAVE A C A YEARLY CAP RECOMMENDED, UM, BY YOU ALL, UM, BASED ON, BECAUSE RIGHT NOW IT'S 3%.
AND YOU KNOW, RIGHT NOW WE'RE VERY PROSPEROUS.
I MEAN, WE ALL KNOW THAT RIGHT? EDMONDS GREAT, UM, IN SALES TAX.
BUT THAT COULD CHANGE AND THAT COULD FLUCTUATE.
UM, WE ALSO WOULD LIKE THE DEFINITION OF THE SOCIAL AND THE COMMUNITY, UM, AGENCIES.
WE WOULD ALSO LIKE TO LIMIT THE AWARD
[00:35:01]
NOT TO EXCEED 15% OF THE AGENCY'S REVENUE.UM, WE WOULD ACTUALLY LIKE TO TRANSITION TO A REIMBURSEMENT MODEL, MEANING THAT THEY RE THEY INVOICE US MONTHLY AND THEN WE, THAT'S WHEN WE WOULD AUTHORIZE PAYMENT.
UM, AND THEN THEY WOULD GET PAID FOR THE MAJORITY OF 'EM.
THERE'S ONLY A HANDFUL THAT GET PAID MONTHLY.
THE REST OF 'EM, IT'S A, IT'S A ONE TIME LUMP SUM.
UH, WE'D LIKE TO DISTINGUISH BETWEEN THE FUNDING OF CAPITAL PROJECTS AND NON-CAPITAL.
KATHY TOUCHED THE TOUCH BASE ON THIS.
WE DO HAVE HAD SOME ORGANIZATIONS, AND WE HAVE SOME THAT RESIDE IN OUR CITY OF EDMOND BUILDINGS.
WE ALSO HAVE ORGANIZATIONS THAT REQUESTED FUNDING FOR SIDEWALKS, WHICH THAT'S AN INFRASTRUCTURE PROJECT THAT THE CITY OF EDMOND SHOULD BE DOING ANYWAY.
UM, IT WAS EDMOND SOCCER CLUB NEEDED ADA ACCESSIBILITY AROUND ONE OF THEIR FIELDS THAT SHOULD HAVE BEEN TAKEN CARE OF AUTOMATICALLY.
WE DID REMOVE THAT LAST YEAR, AND I, UM, RETURNED THAT OVER TO PARKS AND THAT WILL BE INCLUDED IN THEIR FIELD UPGRADES THAT ARE HAPPENING THIS YEAR.
UM, AS KATHY DID TOUCH ON, THEY'VE HAD REQUESTS, UM, ON PROGRAMMING TO COVER SALARIES, UM, TO COVER, UM, OTHER RENT OF THEIR BUILDING OR WHERE THEY'RE RESIDING AT, UM, INSTEAD OF THE PROGRAMMING THAT SHOULD BE GOING TOWARDS THE COMMUNITY.
SO WE WOULD LIKE, UM, KIND OF A CLARIFICATION ON THAT.
UM, AND REALLY WE'D LIKE CLEAR DEFINITION THAT IT ALIGNS WITH OUR COMMUNITY NEEDS AND THE COMMUNITY GOALS, WHAT YOU ALL SET EVERY YEAR.
UM, AND THEN FINALLY, WE WOULD LIKE TO BE ABLE TO PUBLISHER AT ANNUAL REPORT REPORTING BACK TO YOU ALL OF HOW MANY RESIDENTS WERE AFFECTED BY THE MON MONEY THAT WE HAVE CONTRIBUTED OVER TIME.
SO WE'RE GETTING TO THE BUDGET TIME, WHICH IS WHY WE'RE HERE.
WE CAN'T MAKE ALL THESE RECOMMENDATIONS ALL AT ONCE.
SO WE'RE KIND OF WANTING TO TRANSITION INTO THOSE, UM, THIS YEAR.
WE WOULD LIKE TO PUT ON A, A CAP FOR THE SHARE.
UM, BUDGET HAS NOT BEEN SET FOR THIS, BUT I WILL LET YOU, UH, KNOW.
THE APPLICATIONS WERE SUBMITTED ON FRIDAY WAS THE DEADLINE.
AND AS OF RIGHT NOW, WE'VE, UH, BEEN REQUESTED 1.4 MILLION TOTAL FROM ALL THE AGENCIES.
THAT'S A $250,000 INCREASE OVER LAST YEAR, UM, TRANSITION TO A REIMBURSEMENT MODEL.
SO THEY WOULD INVOICE US MONTHLY, UM, WE WOULD'VE, STAFF WOULD APPROVE IT, AND THEN THEY WOULD TURN AROUND AND GET PAID AFTER THAT INVOICE WAS APPROVED.
AND THEN AGAIN, TO THE YEARLY CAP, AND THEN POTENTIALLY NEXT YEAR MOVE TOWARDS THAT COMPETITIVE GRANT PROCESS.
UM, THE LIMITATION OF THE AWARD, THE DISTINGUISHING BETWEEN WHAT I'D JUST SEEN THAT, YOU KNOW, HAD SET IN PREVIOUS SLIDES ABOUT SOME OF THE THINGS THAT WE FOUND THAT WE JUST NEED MORE GUIDANCE FROM YOU OF WHAT, HOW YOU ALL WOULD LIKE TO SEE, UM, CLARK MOVE FORWARD IN APPROVING THE APPLICATIONS.
SO I'M HERE TO ANSWER ANY QUESTIONS OR TAKE DIRECTION FROM COUNSEL.
I'M GONNA TACKLE ONE, TRY TO TACKLE ONE FIRST.
HOW, HOW DO WE GO ABOUT, HOW DO WE GO ABOUT DEFINING THE DEFINITIONS OF THE TWO? UM, THAT'S GREAT.
SO, UH, YOU KNOW, JUST BY EXPERIENCE AND BY LOOKING AT BENCHMARKING THE OTHER COMMUNITIES, SOCIAL AGENCIES TEND TO BE THE ONES THAT PROVIDE THE NECESSITIES TO LIVE.
AND THAT'S YOUR HOUSING, YOUR FOOD, UM, UH, PROGRAMMING TOWARDS SENIORS, PROGRAMMING TO YOUTH.
UM, WE'VE, UH, OR LOOKING OVER THE TIME TURNING POINT MINISTRIES, FOR INSTANCE, WAS ON COMMUNITY ENRICHMENT AGENCIES, THEN IT WENT UNDER SOCIAL AGENCIES AND BACK AND FORTH.
BUT TO ME, TURNING POINT MINISTRIES PROVIDES HOUSING FOR LOAM, MOD INTERCOM INCOME INDIVIDUALS.
THAT'S A SOCIAL AGENCY, UM, Y M C A YOUTH SPORTS.
THAT TO ME IS A COMMUNITY ENRICHMENT PROGRAMMING ARTS IS A COMMUNITY ENRICHMENT PROGRAMMING.
ALL OF ITS QUALITY OF LIFE, BUT SOME IS A NECESSITY AND SOME IS JUST TO MAKE OUR LIVES BETTER AND MORE ENJOYABLE.
SO IF WE WERE TO, I'M ASSUMING IF WE'RE GONNA DO A CAP OR SET A SET A PERCENTAGE OR A A RATE, WE NEED TO DO SOME TYPE OF ORDINANCE OR RESOLUTION.
WE DON'T HAVE ANYTHING IN OUR CURRENT ORDINANCE SPECIFIES THAT.
BUT THAT WOULD BE ADVISABLE THAT WE WOULD GIVE DIRECTION TO STAFF SPECIFICALLY ON WHAT THAT SHOULD BE.
AND IF WE, IF WE DID THAT SAME RESOLUTION OR ORDINANCE AMENDMENT, WE COULD DO THIS, THESE DEFINITIONS AS WELL, RIGHT? EXACTLY.
AND I WILL SAY WE HAVE SOME ORGANIZATIONS, AND I DON'T, I DON'T WANNA PICK ON 'EM.
AND THEY'RE HERE IN THE AUDIENCE AND WE'VE HAD COM WE'VE HAD CONVERSATIONS WITH THEM.
UM, SO WE HAVE SOME AGENCIES THAT WE HAVE SAID THAT YOU ALL HAVE SAID AS A COUNCIL THAT THESE ARE IMPORTANT.
[00:40:01]
A QUALITY OF LIFE TO US.THEY BECOME OUR DESTINATION EVENTS LIKE LIBERTY FEST, UM, AND, AND THE MUSEUM AND ROUNDUP CLUB AND VIBES.
THOSE ORGANIZATIONS, WE SAY THAT THIS IS IMPORTANT TO OUR COMMUNITY.
AND SO IT, IT MAY BE THAT THOSE NEED TO TRANSITION TO AN ARTS AND EVENTS TYPE GRANT BECAUSE THEY ENRICH OUR COMMUNITY, YET THEY'RE NOT A SOCIAL, YOU KNOW, FUNCTION.
UM, THEY'RE VERY, VERY IMPORTANT, BUT THEY ALSO BRING REVENUE IN.
SO IT'S ALMOST LIKE WE'RE, THERE'S SOME THINGS THAT ARE ALMOST A TOURISM TYPE SITUATION WHERE, VERSUS A COMMUNITY ENRICHMENT AGENCY.
REMIND ME, CHRISTIE, DID YOU SAY THE, THE 3%, IS THAT SET IN ORDINANCE OR NOT? OR HOW IS THAT JUST IT WAS SET BY CITY STAFF, UM, YEARS AGO THAT, THAT'S JUST, I MEAN, WE CAN TOUCH ON THAT ONE AS A GROUP IF Y'ALL DON'T MIND.
I UNDERSTAND NEEDING A, NEEDING A NUMBER TO, UM, THAT, THAT YOU NEED TO GO BY.
BUT I DO LIKE THE PERCENTAGE TIED TO COLLECTIONS BECAUSE IT CAN FLUCTUATE EACH YEAR.
AND IF, YOU KNOW, IF, IF THE ECONOMY'S DOWN OR COLLECTIONS ARE LOW, EVERYBODY KIND OF HAS TO ADJUST THAT WAY OR TIGHTEN YOUR BELT OR, UM, WE CAN'T SPEND AS MUCH.
UM, SO I, I AGREE ON BOTH PARTS.
COMMUNICATING THIS IS THE NUMBER EACH YEAR OR FOR THAT YEAR, BUT THEN ALSO HAVING NATURALLY IT WILL, IT WILL FLUCTUATE WITH HOW OUR ECONOMY IS AT THAT MOMENT, OR AT LEAST WITHIN THE LAST FISCAL YEAR.
UM, BECAUSE IT TAKES THE FLOOD OFF OF IT AS, AS OUR ECONOMY GOES, UH, EVERYONE WHO'S APPLYING, THEY WILL UNDER, THEY CAN UNDERSTAND OR WHOEVER'S RECEIVING, THEY CAN UNDERSTAND YES.
THAT THERE'S GONNA BE SOME FLUCTUATION.
AND IT'S NOT BASED ON WHO'S ON THE COMMITTEE.
IT'S BASED ON THAT CPI THAT'S OUT THERE, BASICALLY.
WHO'S THAT 3% OF WHAT HITS THE GENERAL FUND? OR IS IT 3% OF SALES TAX? IT'S THE GENERAL FUND.
SO MY, MY QUESTION I HAVE IS COMES OUTTA GENERAL.
YEAH, IT COMES OUT AT GENERAL.
SO IT WOULD BE THE, TRYING TO DO MY MATH ON THE PENNIES.
IT WOULDN'T INCLUDE POLICE AND FIRE FOR THE SPECIAL TAXES LIKE LIQUOR AND PARKS.
SHE'S, SO WHY SHE'S DOING PUBLIC MAN.
SO, UM, 1.2 MILLION DIVIDED BY, UM, SORRY, 1.2 MILLION DIVIDED BY 3 75.
IT'S 32 MILLION AND WE GET, IT'S THIS GENERAL FUND BECAUSE WE GET KEEP AROUND 40.
CAUSE IT'S A THIRD OR THIRD OR THIRD.
THIRD GOES TO POLICE, THIRD GOES TO FIRE AND THE REST IS, GOES TO GENERAL FUND.
IN LAST YEAR IT WAS 1.2 MILLION.
SO THAT'S WHAT WE'VE SEEN LAST YEAR.
I GUESS I'M NOT QUITE ON THE YEARLY CAP.
YOU'RE SAYING THE LESSER OF 3% OR 1.25 MILLION OR SOMETHING LIKE THAT.
SO LIKE I, THE BENCHMARK CITIES THAT WE WERE LOOKING AT, THEY ACTUALLY DID A FLAT RATE.
SO IT WAS $750,000 CITY OF, UH, NAPERVILLE, UM, IN THE ILLINOIS.
UM, AND THAT'S WHAT MOST COMMUNITIES DO.
THEY HAVE A FLAT RATE, IT'S NOT A PERCENTAGE OF THEIR SALES TAX.
UM, AND TO CHANGE THAT, THEY HAVE TO GO BACK TO COUNCIL TO INCREASE IT IF, IF THE NEEDED RISES.
SO I, I KNOW WORKING WITH FINANCE, WITH GRANT ADMINISTRATION, I KNOW WE HAD DISCUSSED THAT.
IS IT 3%? IS IT 2%? ONE YEAR? ONE YEAR WAS 2%, ONE YEAR WAS 3%.
JUST DEPENDS ON WHAT OUR SALES TAX IS.
RIGHT? AND SO HAVING THAT DEFINITE, YOU KNOW, CAP OF WHAT YOU SAY AND HAVE IT IN OUR ORDINANCE, AND THAT'S WHAT WE GO BY AND THAT'S WHAT WE CAN BUDGET FOR.
SO YOU'RE SAYING A HERE, WHEN I THINK OF CAP, I THINK OF A LIMIT.
SO, BUT THE BENCHMARK CITIES JUST HAD A FLAT LIMIT, FLAT NUMBER.
SO THEN, AND THEN WE WERE, AND THEN WE WERE ALSO DISCUSSING A CAP ON HOW MUCH A, AN ORGANIZATION COULD RECEIVE.
THAT'S THE OTHER COMPONENT OF IT.
BUT SO IF YOU PUT A CAP ON IT, THEN YOU HAVE TO COME BACK AND DO A WHOLE NEW RESOLUTION OR CHANGE THAT
[00:45:01]
ORDINANCE EVERY YEAR IF YOU WANT TO CHANGE THAT CAP.BUT IF YOU DO MAYBE A PERCENTAGE NOT TO EXCEED X, THEN DO YOU HAVE TO COME BACK EVERY YEAR? SO LIKE 3%, BUT NOT TO EXCEED, NOT TO EXCEED WHATEVER THAT MAGIC NUMBER IS.
MY ASSUMPTION IS THAT THEY PROBABLY WRITE A NUMBER IN THEIR BUDGET, THE BUDGET'S APPROVED BY ORDINANCE OR RESOLUTION.
YOU DON'T HAVE TO, IT'S NOT SEPARATE.
IT'S A LIGHT IRON AND A BUDGET.
I MEAN, THE OPTION IS YOU COULD SAY WHAT ARE PERCENTAGE AND DO IT, THE CLASSIC IS, OR AT THE DISCRETION OF THE CITY COUNCIL BECAUSE YOU KNOW, THERE, YOU COULD HAVE SOME DISCUSSIONS LIKE, WELL, IS IT 3%? YOU KNOW, YOU COULD HAVE PEOPLE THAT WE, WE DEMAND OUR 3% VERSUS WHAT IS THE BUDGET NEED FOR THE CITY AND WHERE'S THE PRIORITIES FOR THE NEED FOR THE CITY FOR THAT YEAR? IT'S GREAT ON GOOD TIMES, BUT IF IT'S BAD TIMES, ARE YOU WILLING TO SAY IT'S 3% REGARDLESS IF IT'S GONNA TAKE US, WE'RE CALLED IN THE RED TO RUN THE REST OF THE CITY, OR DO YOU SAY IT'S OUR AT THE DISCRETION OF THE CITY COUNCIL? AND YOU KNOW, IT'S, IT'S KIND OF HARD BECAUSE WHEN YOU'RE, UM, IF OUR BUDGET GOES DOWN, IF THE SALES TAX DECREASES AND WE DON'T HAVE THAT AMOUNT OF MONEY, AND SO LESS MONEY GOES OUT.
HOW ABOUT TO THESE SOCIAL PLACES? UM, THE SOCIAL GROUPS, RIGHT.
UM, THEY'RE THE ONES WHO WHEN THINGS GET BAD, TRULY NEED OUR HELP.
SO THE THING IS THAT WE REALIZE THAT THIS IS SOMETHING WE WANT, AND IT'S BEEN GOING ON SINCE 1984, SO WE DON'T HAVE THE WHY WRITTEN IN AN ORDINANCE OF WHY WE'RE DOING THIS.
SO THAT'S, I'M ASSUMING SOMETHING ELSE THAT WE NEED TO, WE DO HAVE AN ORDINANCE THAT WAS CREATED, UM, THAT OUTLINES THE DUTIES OF THE COMMUNITY AGENCY REVIEW COMMISSION.
UM, AND IT TALKS ABOUT THE POWERS AND DUTIES IT CHARGED WITH OVERSEEING CONTRACTS.
UH, CERTAINLY THERE COULD BE, UM, ADDITIONAL LANGUAGE PLACED IN THE ORDINANCE AND ADDITIONAL CRITERIA.
UM, I THINK THAT THE MOST RECENT REQUEST FROM THE SOCIAL AGENCY REVIEW COMMISSION, IF I REMEMBER LOOKING AT THE MEMO, IT SAYS THERE WAS A REQUEST FOR A, UH, BASED ON AN ALLOCATION OF UP TO 3%, UH, OF ESTIMATED TAX REP PROCEEDS AVAILABLE FOR THIS USE.
SO, YOU KNOW, UP TO OR MM-HMM.
BUT I, I WOULD THINK THAT, UH, THE, OR AGAIN, PROBABLY WE DEFINITELY NEED, BASED UPON YOUR INPUT, WE CAN, UH, PUT TOGETHER SOME REVISIONS TO OUR EXISTING ORDINANCE, UH, WITH SOME DIRECTION THAT WOULD ALLOW US THE FLEXIBILITY, UH, MAYBE TO CREATE PERCENTAGES THAT WE WOULD GIVE WITH THE AMOUNT THAT WE GIVE WE BASED UPON BUDGET.
SO IF WE SAID IT WAS 1.2 MILLION LAST YEAR OR THIS YEAR, IF LOOK AT THINGS, WE MAY ONLY RECOMMEND $700,000.
BUT THAT WOULD BE PART OF, THAT'S ALWAYS PART OF YOUR BUDGET.
SO THEN DO WE ALSO, I'M SORRY SIR, YOU, UH, THE, UM, THERE WAS DISCUSSION OR A COMMENT ABOUT THE ABILITY TO DECREASE THE FUNDING, SO MM-HMM.
I THINK, UM, THERE, UH, IN YEARS PAST, THERE MAY HAVE BEEN SOME HESITANCE TO REDUCE FUNDING.
UM, I WOULD SAY PROBABLY MORE PARTICULARLY WITH THE COMMUNITY ENRICHMENT AGENCIES.
UM, AND SO IF, IF THERE ARE SOME OF THOSE THAT ARE, UM, SO IMPACTFUL TO THE COMMUNITY THAT, THAT THEY ARE GOING TO BE FUNDED REALLY REGARDLESS, UM, THEN MAYBE WE MOVE THOSE TO A DIFFERENT PART OF THE BUDGET RATHER THAN, UM, THROUGH A COMPETITIVE GRANT PROCESS LIKE WE HAVE WITH THE COMMISSION.
SO AN EXAMPLE, YOU KNOW, MIGHT BE THE MUSEUM FUNDING.
UM, WE, UH, NOT, I DON'T KNOW THAT WE'VE EVER SAID WE NEED TO DECREASE THE MUSEUM FUNDING, BUT I THINK THAT WE HAVE SAID, OKAY, WITH ALL THE REQUESTS HERE, WE KNOW WE CAN'T DECREASE THIS ONE, THIS ONE OR THIS ONE.
SO WE'RE GOING TO HAVE TO ALLOCATE WHAT WE HAVE LEFT TO THESE OTHERS OVER HERE.
UM, AND SO, UH, EITHER MOVING SOME THINGS THAT ARE GOING TO RECEIVE FUNDING NO MATTER WHAT TO ANOTHER PART OF THE BUDGET, UM, OR, UM, JUST GIVING THE, THE COMMITTEE, UH, MAYBE PERMISSION TO REDUCE FUNDING WHERE IT'S NECESSARY TO MEET THE OTHER OBJECTIVES, I THINK
[00:50:01]
WOULD BE HELPFUL.BUT I ALSO THOUGHT SOME OF THAT EVALUATION CRITERIA MIGHT BE BECAUSE YOU HAD AN ORGANIZATION THAT YOU SAID THAT WE WANTED TO SEE, YOU WERE SUPPOSED TO DO SOMETHING, YOU KNOW, EITHER, UH, INCREASE THE NUMBER OF PEOPLE SERVED OR, OR SOMETHING AND YOU WERE NOT ABLE TO MEET THAT OBJECTIVE.
SO THIS YEAR WE'RE ONLY GONNA GIVE YOU A AMOUNT.
I THINK HOW WE'VE HANDLED THAT IN THE PAST IS IF IT IS A REQUEST FOR INCREASED FUNDING BECAUSE THEY'RE GOING TO DO SOMETHING SPECIFICALLY IN ADDITION TO WHAT THEY'VE DONE IN THE PAST, THEN WE WOULD MAKE IT LIKE A, A, UH, TEMPORARY OR KIND OF A, UH, UM, YEAH, A TEMPORARY INCREASE IN THEIR GRANT FUNDING FOR THAT SPECIFIC THING THAT DOES NOT RECUR.
AND SO IF THEY WANTED FUNDING FOR THAT THING, AGAIN, THEY WOULD BRING IT BACK THE NEXT YEAR RATHER THAN, WE'LL GIVE YOU THIS, AND IF YOU DO IT, THEN YOU'LL GET IT AGAIN.
IF YOU DON'T MEET THE OBJECTIVE, THEN WE WILL TAKE IT AWAY.
UM, I DON'T KNOW IF THAT MADE SENSE.
I WAS KIND OF THINKING OUT LOUD THERE.
I'M TRYING TO REMEMBER HOW WE'VE PROCESSED SOME OF THESE THINGS, BUT WE TYPICALLY HAVEN'T, UM, UNLESS THERE IS AN OPERATIONAL, LIKE, UM, THEY DECREASED THE NUMBER OF PEOPLE THAT THEY, UH, SERVED THEN, UM, AND, AND THEY DON'T HAVE MM.
EXPECTATIONS THAT THAT WILL INCREASE AGAIN, THEN WE MIGHT REDUCE THEIR GRANT FUNDING THAT THEY'VE RECEIVED IN THE PAST.
BUT WHAT WE HAVEN'T DONE IS LIKE TAKEN ALL OF THE GRANT RECOMMENDATIONS TOGETHER AND SAID, HOW SHOULD WE ALLOCATE ALL THESE FUNDS BASED ON ALL THE NEEDS? AND THEN IF THAT ENDS UP BEING A DECREASE TO SOMEBODY, THEN THAT JUST ENDS UP BEING A DECREASE TO SOMEBODY.
WE'VE REALLY TAKEN THE PERSPECTIVE THAT THERE ARE SOME ORGANIZATIONS WHERE WE REALLY SHOULDN'T DECREASE THEIR FUNDING FROM YEAR TO YEAR, UM, AS A MATTER OF PRACTICE THAT'S NOT WRITTEN ANYWHERE.
THAT'S HISTORICALLY OVER THE YEARS HAS, IS JUST HOW WE'VE DONE IT.
I KIND OF COMPARE THAT TO SAY WE GET INTO, WHICH I THINK IS A GOOD, A GOOD THOUGHT OF CAPITAL OR NON-CAPITAL PROJECTS.
AND IF IT'S A CAPITAL PROJECT, IF REALLY THE DECREASING IN MY MIND REALLY DOESN'T MATTER BECAUSE IF, IF THEY'RE ASKING FOR FUNDING FOR THAT CAPITAL PROJECT, THEN THEY NEED, THAT'S WHAT THAT COSTS, YOU KNOW, AND THAT'S WHAT THEY'VE EITHER BID OR PLANNED FOR.
AND SO THAT'S WHERE I DON'T, I DON'T KNOW IF THERE IS A PERFECT ANSWER TO THAT, IF PROBABLY JUST THE COMMITTEE'S ROLE TO FIGURE OUT IN THAT APPLICATION PROCESS IF, IF GIVING THEM A DOLLAR OR OR $2 IS GONNA MAKE THAT HAPPEN OR NOT.
UM, AND I'M SURE YOU HAVE SOME APPLICATIONS WHERE YOU CAN, YOU CAN DECREASE THE FUNDING AND IT'S STILL DOING GOOD AND, AND THEY CAN STILL KEEP, STILL DO THE PROGRAM.
UM, IT JUST WON'T BE AS MUCH AS THEY THOUGHT.
IS THAT, IS THAT CORRECT? A SUBJECTIVE ROLE OF THE COMMITTEE? YEAH, VERY.
SO WHICH COULD, IF THERE IS A, I MEAN IF, IF THERE'S A FINE, IF THERE IS A BOX TO CHECK IS THIS A CAPITAL PROJECT OR IS IT NOT? THAT MIGHT ANSWER FOR YOU, BE ABLE TO ANSWER FOR YOU WHETHER WE NEED THIS.
WE'RE ASKING FOR THIS TO BE ALL OR NOTHING, OR IT CAN BE SOMETHING.
AND ALSO CITY OF NAVILLE ACTUALLY DOES AN EVALUATION AT THE END OF THE YEAR WHERE THEY GIVE THE TOOLS TO THE COMMITTEE TO KIND OF EVALUATE ON A RANKING SYSTEM OF WHAT THE PROGRAMMING, HOW MANY PEOPLE THEY SERVED.
UM, DID IT SAY, DID THEY FULFILL THEIR APPLICATION AS STATED, UM, HOW MANY PEOPLE WERE SERVED, HOW MUCH MONEY WENT BACK INTO IT, AND THEN PACKED THE THEY MADE.
UM, SO THAT'S, THAT'S PART OF SOME OF THE REPORTING PARAMETERS THAT I WANTED TO PUT IN THAT COULD EVEN SHOW THAT MAYBE THEY NEED MORE MONEY THAN NEXT YEAR.
ABSOLUT, WHICH WOULD GO THEN ALONG WITH WHAT CATHERINE WAS SAYING, PRIORITIZING WHICH ONES GET OVER OVER THE OTHERS.
SO CHRISTIE, ON THE, THE SECOND BULLET POINT THERE, LIMIT AWARD NOT TO EXCEED 10 TO 15% OF AN AGENCY'S REVENUE, UM, WITH THE GROUP THAT WE HAVE NOW.
UH, AND YOU DON'T HAVE TO SINGLE ANYBODY OUT.
IF, IF WE WERE TO, IF WE WERE TO CHANGE THAT, IF WE WERE TO MAKE THAT A RULE, HOW HOW MUCH IS THAT GOING TO IMPACT SOMEBODY THAT'S BEING HELPED NOW THAT, THAT IT'S MORE THAN THAT.
I KNOW FOR ONE, ONE FOR SURE, IF NOT TWO, THAT IT WOULD, IT WOULD, IT WOULD.
THAT'S WHAT KATHY WAS ALLUDING TO, THAT WE DO HAVE SOME AGENCIES THAT APPLY FOR FUNDS CONSISTENTLY, BUT THIS IS THEIR
[00:55:01]
FUNDING.AND SO IF WE WOULD REDUCE THAT TO 10 TO 15% OF THEIR REVENUE FUND, IT WOULD, IT WOULD BE THE DETRIMENTAL, DETRIMENTAL, DEVASTATING.
SO WHAT WOULD YOU DO IN THAT CASE? BECAUSE YOU CAN'T SAY IT'S 10 TO 15% EXCEPT FOR RIGHT.
WHICH IS WHAT WE WERE, THAT'S WHY THAT'S WHAT KATHY WAS ALLUDING TO, THAT, THAT THEN IF WE DON'T PUT THAT CAP ON, THEN IT'S STATUS QUO.
SO DO THOSE NEED TO MOVE UNDER A TOURISM OR PARKS OR, OR ET CETERA.
ON THE SOCIAL SIDE, DO YOU KNOW UP THE, I DON'T THINK ANYTHING ON THE SOCIAL SIDE.
UM, THERE WOULD BE ONE THAT IT ACTUALLY, AND, AND I, IT UM, THAT IT WOULDN'T DEMENT THEM.
THEY WOULD JUST HAVE TO FIND OTHER FUNDING.
UM, BUT IT'S ACTUALLY ASSISTANCE THAT GOES BACK INTO THE CITY OF EDMOND.
SO CUZ THEY PROVIDED, THEY PROVIDED UTILITY ASSISTANCE.
I WAS GONNA SAY TOO THAT WE, ON THE SOCIAL AGENCIES, I'M SORRY.
UM, I WOULD SAY THAT ON THE SOCIAL AGENCY SIDE, WE REALLY DID TRY TO MAKE AN EFFORT TO LIMIT THE PER, I MEAN WE, EVERY YEAR WE HAD DISCUSSIONS ABOUT WHAT PERCENTAGE OF THE ORGANIZATION'S REVENUE IS THIS GRANT GOING TO BE BECAUSE WE DON'T WANT TO CREATE A DEPENDENCY.
AND SO WE DID KIND OF HAVE OUR OWN LIMITATIONS, LIKE IF IT WAS MORE THAN 10%, THEN WE ASKED A LOT MORE QUESTIONS.
AND SOMETIMES WE WOULD GIVE AGENCIES, UM, REQUESTS LIKE, UM, WE, WE WILL DO THIS.
UM, WE ALSO EXPECT YOU TO COME BACK NEXT YEAR AND, AND SHOW US HOW YOU HAVE IMPROVED YOUR ABILITY TO WRITE GRANT APPLICATIONS TO GET FUNDING FROM OTHER PEOPLE.
OR WE WANT TO KNOW MORE ABOUT YOUR, UM, DONOR INVOLVEMENT PROCESS.
WHAT EVENTS ARE YOU GOING TO BE DOING THIS YEAR TO RAISE MONEY FOR YOURSELF? BUILDING YOUR OWN CAPACITY RATHER THAN RELYING ON THE CITY AGAIN, UM, WITHOUT SPECIFIC PARAMETERS.
UM, BUT WE DID, WE DID TRY TO LIMIT IT SO THAT THERE SHOULDN'T BE A LOT OF SOCIAL AGENCIES THAT HAVE A MAJORITY OF THEIR FUNDING COMING FROM THE CITY.
AND, AND I WOULD CONCUR WITH THAT.
IF I CAN, NOW THE SOCIAL AGENTS, ARE MOST OF THEM ELIGIBLE FOR OTHER, LIKE HUD FUNDS OR CDBG OR HOME FUNDS OR LISTINGS? SO, YEAH.
SO WE HAVE FIVE AGENCIES THAT RECEIVE CLARK FUNDING THAT ALSO RECEIVE CDBG FUNDING.
AND, AND SOME OF THEM, IT, IT, SO WE'RE ALLOWED TO DO THAT.
IT'S NOT CONSIDERED DOUBLE DIPPING CUZ IT ENHANCES THE PROGRAM AS LONG AS IT SHOWS THAT IT ENHANCES IT.
AND I CAN SAY WITH CONFIDENCE THAT THESE FIVE DO, UM, WE, UM, HAVE ONE OF THE FIVE THAT ACTUALLY DOES A TOTAL DIFFERENT PROGRAMMING WITH CLARK FUNDING THAN WHAT THEY DO WITH CITY VG SO THAT IT DOESN'T OVERLAP.
SO, UH, IS, SO IS THIS THE CASE THAT IF WE WERE TO DO A NEW RESOLUTION OR ORDINANCE AMENDMENT, WE COULD, WE COULD SAY THE SOCIAL IS 10 OR 15% ALONE AND, BUT NOT, BUT NOT THE COMMUNITY ENRICHMENT.
UM, THAT'S A THAT, I MEAN THAT'S WHAT WE'RE COMING TO YOU AS DIRECTION AND, AND RECOMMENDATIONS FROM YOU ALL OF HOW YOU WOULD LIKE TO SET THAT.
HOW'S THAT
SAY AGENCY X SAYS, HEY, I NEED THIS TO HELP BUILD A NEW BUILDING OR WHATEVER.
OH MY GOD, BECAUSE THEY'RE TAKING PUBLIC FUNDS.
IS THERE GOING TO BE A NEED FOR THEM TO FOLLOW PUBLIC BIDDING OR IT'D CERTAINLY BE, UM, SOMETHING THAT WOULD BE BEYOND THE SCOPE OF WHAT WE HAVE DONE IN THE PAST AS IT RELATES TO ANYTHING WITH TRUE OR, OR COMPETITIVE BIDDING ACT OR OTHER TYPES OF THINGS.
SO YEAH, CAPITAL EXPENDITURES, THINGS LIKE THAT.
THEN, YOU KNOW, WE DON'T, IF WE'RE GONNA GET INTO THAT, WE'RE GONNA DO DO THINGS SUCH AS DEVELOPMENT AGREEMENTS AND THINGS LIKE THAT THAT SPECIFY THOSE RULES.
SO PROBABLY THAT'D BE A WHOLE DIFFERENT THING THAT'S, THAT'S ALMOST EXPANDING OUR SCOPE.
YEAH, I I I'M JUST ASKING, SHE PUT IT UP THERE ABOUT, YOU KNOW, DO WE WANT TO INVEST IN RIGHT.
WHICH IS, WHICH IS WHY I RECOMMENDED TO PULL, UH, TOP SOCCER OUT OF THEIR REQUEST BECAUSE IT WAS AN ADA IMPROVEMENT, IT WAS SIDEWALK ALL THE WAY AROUND ONE OF THEIR FIELDS, UM, FOR THE, THOSE YOUTH WITH DISABILITIES.
AND I SAID, WELL, WE NEED, THE CITY NEEDS TO MAKE THAT INFRASTRUCTURE IMPROVEMENT, NOT,
[01:00:01]
NOT GO THROUGH THE CARP TO DO THAT PROCESS FOR THAT REASON.I JUST DON'T WANT TO TWOFOLD IS IMPACT THE AGENCY THAT SAYS, GREAT, I'M GONNA GET THIS, BUT WELL HERE'S ALL THESE, THESE STRINGS ATTACHED TO IT.
WE HAVE TO AUDIT THAT TO SAY EXACTLY.
DID YOU THE FREE BIDS EXACTLY.
AND I THINK IN OTHER SITUATIONS IT WASN'T LIKE A, A FULL FACILITY IMPROVEMENT, IT WAS A SPECIFIC THING LIKE SECURITY CAMERAS OR SOMETHING TO HELP THEM WITH THEIR OPERATIONS.
IT WASN'T NECESSARILY, YOU KNOW, ADDING ON A ROOM OR, UH, OR TOTAL REHABILITATION.
I KNOW, I KNOW THAT AGENCY HAS GONE AFTER OTHER FUNDING FOR THAT.
SO CAN WE TALK ABOUT REIMBURSEMENT? MM-HMM.
UM, SO THAT WHEN IT COMES TO AUDIT TIME, WE CAN SHOW, YOU KNOW, DOLLAR TO DOLLAR.
RIGHT NOW THEY JUST GET PAID WITHOUT ANYTHING.
UM, SO I KNOW LIKE THERE'S SOME AGENCIES, THEY GET A SET AMOUNT, IT'S IN THEIR CONTRACT, THEY GET A SET AMOUNT EVERY MONTH, THAT'S WHAT THEY GET.
UM, SOME AGENCIES GET A LUMP SUM THREE, THREE TIMES A YEAR OR FOUR TIMES A YEAR.
SO IT, IT VARIES BETWEEN AGENCY, UM, WHICH IS WHY I WAS TRYING TO GET IT MORE ON A CONSISTENT LEVEL OF ASKING FOR THAT INVOICE TO BE PAID.
BUT AGAIN, I DON'T, I DON'T WANNA PUT ANY, I DON'T WANNA PUT ANY AGENCY WORTHY.
I KNOW AT FIRST I WAS KIND OF LEERY OF IT BECAUSE I TIME IS MONEY.
YOU'RE DOING THESE THINGS AND IT CAN, IT CAN MAKE OPERATIONS JUST MORE EXPENSIVE IF, OR WHETHER IT'S INTEREST TO COVER IT FIRST, YOU KNOW, ALONE OR A LINE OF CREDIT.
BUT I, I REALLY DO THINK IT'S, IT'S A REALLY GOOD IDEA AND A GOOD WAY TO, TO, TO AUDIT THINGS BETTER ALONG THE WAY.
SO I'M, I MEAN, I'M KIND OF IN THE CAMP OF, I THINK IT'S A REALLY GOOD IDEA IF, IF WE KIND OF, IF WE KNOW THAT 30 A MONTH MM-HMM.
UM, IT ISN'T EACH, EACH AGENCY HAS A REQUIREMENT.
THEY HAVE TO HAVE A BOARD OF DIRECTORS AND THEY HAVE TO HAVE FINANCIALS.
SO THAT'S SOMETHING PART OF THEIR APPLICATION THAT THEY HAVE TO SUBMIT.
SO THEY'RE ALREADY DOING THAT FOR THEIR BOARD THAT THEY REPORT.
IT'S JUST, YOU KNOW, IT'S JUST ONE MORE STEP THAT THEY HAVE TO DO, UM, PROVIDING US THAT DETAIL INSTEAD OF JUST TO THEIR BOARD OF DIRECTORS.
AND DOESN'T SEEM LIKE IF IT'S FOR THAT SPECIFIC REQUEST, I, I DON'T THINK IT WOULD, IT WOULD REQUIRE THEM HIRING AN, AN, AN ACCOUNTING DEPARTMENT RIGHT.
TO DO THIS, OR, YOU KNOW, HIRE A PAPERWORK DEPARTMENT TO DO THIS.
IT SEEMS PRETTY QUICK IF IT'S THAT PAY PERIOD AND THAT MONTH SHOULD BE PRETTY QUICK.
AND THERE'S SOME AGENCIES THAT WE PROVIDE AN AUDIT WAIVERS, LIKE WE DON'T REQUIRE AN AUDIT.
IF YOU DO HAVE A, AN AUDIT, WE, UH, OBVIOUSLY YEARLY THIRD PARTY FINANCIALS, A THIRD PARTY MM-HMM.
BUT THERE'S SOME AGENT SOCIAL AGENCIES THAT ARE BIG ENOUGH THAT DO, DO, THAT, DO, UH, DO THE BIGGER AUDITS.
UM, AND THEY DO PROVIDE THAT TO US.
SO I I WILL SAY MONTHLY IS VERY, I WON'T SAY GENEROUS, BUT THAT'S REALLY UNHEARD OF MOST IT'S QUARTERLY, RIGHT.
AND PART OF THAT PROCESS IS, AND I KNOW THIS IS THE ARPA PROCESS, BUT IS WHEN THEY SUBMIT FOR THAT INVOICE, THEY'RE ALSO GIVEN A REPORT ON THE PREVIOUS QUARTER OF WHAT THEIR ACTIVITIES WERE.
FUNDS FOR THE GREATER GOOD OF HAVING THE PROGRAMS. I THINK IT'S, I THINK IT'S A GREAT IDEA.
AND SOME OF THESE AGENCIES MAY HAVE SOME VENDORS THAT ARE WILLING TO DO THE NET 30, HOPEFULLY.
UM, AND, BUT IF THEY DON'T JUST BE ABLE TO EXPLAIN EXACTLY THIS IS, THIS IS THE BEST OVERSIGHT THAT WE CAN HAVE FOR THIS PROGRAM TO CONTINUE.
BECAUSE WE HAD, WE DO HAVE SOME AGENCIES THAT NEED TO PURCHASE STUFF FOR NEXT YEAR'S EVENT.
UM, AND SO THEY, THAT, YOU KNOW, THEY USE THAT AS THE DEPOSIT FOR THAT.
UM, AND BEING ABLE TO EXPLAIN THAT ON YOUR VOICE, NEED THIS TO PAY FOR NEXT YEAR'S EVENT.
UM, AND IT'S, CUZ THAT'S THE WAY, YOU KNOW, THAT EVENT ROLLS.
[01:05:01]
ON THE, LIKE RIGHT NOW,I DON'T, I DON'T, I I LIKE THE, THE RECOMMENDATION ON PROGRAMS AND OR, OR SPECIFIC PROJECTS AND NOT NECESSARILY, UH, OPERATIONS, UM, AND, AND EMPLOYEES.
CAUSE UH, I MEAN, I JUST KNOW IT WOULD MAKE ME, IF, IF IT WAS, IF IT WAS A LITTLE BIT MORE COMPETITIVE GRANT PROCESS AND THEY DIDN'T GET IT, I'D HATE THE IDEA OF THINKING, YOU KNOW, I, SOMEBODY'S GONNA LOSE THEIR JOB BECAUSE OF THAT.
AND SO WE CAN JUST KIND OF STAY OUT OF THAT BUSINESS IF WE SPECIFY IT THAT WAY.
I DON'T LIKE HIRING EMPLOYEES, DEBT REDUCTION.
I DON'T INFRASTRUCTURE, BASICALLY PROGRAMMING OF WHAT, HOW THEY'RE MEETING THE NEEDS OF OUR COMMUNITY, UH, THERE.
UM, AND I LIKE THE IDEA OF GETTING WHAT THE CLEAR DEFINITIONS ARE.
I EVEN LIKE THE IDEAS OF SORT OF SOMEWHAT BREAKING THEM DOWN INTO THE, THE DIFFERENT CATEGORIES SO THAT, UH, FROM A BUDGETARY IT WOULD, IT WOULD GIVE US MORE, UM, I CAN'T THINK OF THE WORD, BUT, BUT EVEN THE, THE APPLICANTS, THEY WILL UNDERSTAND WHERE THEY WOULD FIT INTO THE, TO THAT LINE THAT IT'S AN ARTS THING.
OR IS IT MORE OF A SOCIAL ACTION OVER HERE? MAN, JUST SAY THIS, THIS COMMITTEE'S PRETTY INCREDIBLE.
AND I LOVE THAT OUR COMMUNITY TAKES CARE OF OUR COMMUNITY.
THAT IS SOMETHING THAT SHOULD NEVER GO AWAY.
LIKE I SAID, THEY BRIDGE THE GAP BETWEEN, UM, WHAT CAN BE, WHAT THIS COMMUNITY NEEDS AND WHAT CAN BE PROVIDED.
SO, I MEAN, ONE OF THE IDEAS YOU COULD, WE COULD DO IS IN, WE'RE GONNA TAKE YOUR FEEDBACK TODAY AND OBVIOUSLY WE'LL COME BACK WITH BASED ON YOUR FEEDBACK, SOME FINAL RECOMMENDATIONS FOR, I'LL CALL IT FURTHER CHEWING ON BY THE COUNCIL, IS YOU COULD TAKE THAT, LET'S JUST SAY IF YOU SAY UP TO 3% AMOUNT, YOU COULD SAY, HEY, WE'RE GOING TO IDENTIFY TWO-THIRDS NEEDS TO GO TO SOCIAL SERVICES AND ONE THIRD GOES TO COMMUNITY ENGAGEMENT OR WHATEVER THAT, YOU KNOW, SO YOU COULD SAY, HERE'S A PROCESS FOR SOCIAL SERVICE AGENCIES, HERE'S THE AMOUNT THEY CAN PULL FROM.
AND THEN THESE COMMUNITY ENGAGEMENT ONES IS THE OTHER AMOUNT TO WORK FROM.
SO IT'S ALMOST LIKE TWO, BECAUSE THEY HAVE TWO DIFFERENT, AS I HEAR FROM CHRISTY, THERE'S TWO DIFFERENT FOCUSES OF THOSE USE OF FUNDS, RIGHT? ONE IS OF TOURISM OR COMMUNITY BUILDING ACTIVITY VERSUS SOCIAL SERVICES.
AND THEY'RE, IT'S TOUGH TO ASK FOR A COMMUNITY TO SAY YOU'RE GONNA COMBINE ALL THOSE AND, AND CREATE DIFFERENT FUNDING LEVELS FOR THAT.
AND THEN ON THE, YOU KNOW, DEVIL'S ADVOCATE, I'D SIT HERE AND THINK, OH, BUT WHAT IF LIKE THREE OF THESE ENTITIES DROP FROM THIS GROUP? BUT HOWEVER THE COMMUNITY NEEDS RISES BY FIVE.
BUT THE POTS STILL SPLIT TWO-THIRDS BY ONE THIRD.
SO I DON'T, I JUST, THERE'S GOSH, IT'S JUST SO HARD TO DO.
DO IS IT? UM, AND, AND I WILL SAY, SO PRIOR TO THIS YEAR, UM, THE WHOLE PROCESS BEGAN IN OCTOBER, NOVEMBER TIMEFRAME.
THEY'RE MEETING IN A COUPLE OF WEEKS TO OVERSEE THE APPLICATIONS MORE TO ALIGN WITH THE BUDGET PROCESS.
UM, SO IN HOPES THAT YOU ALL WOULD HAVE A GOOD UNDERSTANDING OF WHAT'S GOING ON BUDGETWISE BEFORE CLARK STARTS MAKING A DECISION ON EXACTLY WHAT YOU'RE SAYING.
YOU, TO HEAR YOUR POINT, YOU COULD, WE COULD EASILY WORK IN THERE.
THE GUIDELINES IS OUR GOAL IS TO ROUGHLY DO A I'LL 66 MM-HMM.
BUT BASED ON THE ANNUAL NEEDS, WE CAN SEE, HEY, THERE'S A HEAVIER NEED BECAUSE LET'S SAY THERE'S ANOTHER PANDEMIC INCREASE THE AMOUNT.
I KNOW I'M JUST, BUT THERE'S A BIGGER SOCIAL NEED THIS YEAR.
YOU KNOW, COUNCIL, THE COMMITTEE CAN MAKE A RECOMMENDATION TO SAY, HEY, WE WANT TO PUSH THAT TO 75% OR THE OTHER SIDE, IF THERE'S A UNIQUE, MAYBE IT'S THE WHATEVER BIG CELEBRATION THAT WE ALL THINK IT'S SO IMPORTANT THAT MAYBE IT'S A LITTLE BIT MORE THIS YEAR MM-HMM.
THE FLEXIBILITY, BUT GENERALLY GUIDELINES TO THE COMMITTEE COULD BE AS ROUGHLY A CERTAIN PERCENTAGE ON EACH THOSE TWO DIFFERENT GROUPS.
IF WE KIND OF HAVE, IF SOMETHING COMES BACK TO US THAT'S KIND OF WRITTEN OUT AND SPELLED OUT, DO YOU PLAN ON TRYING TO GET TOGETHER WITH, WITH OUR AGENCIES AS A, AS A GROUP OR INDIVIDUALLY AND
[01:10:01]
JUST FEEDBACK.SO DEFINITELY I'VE TALKED TO A LOT OF THE AGENCIES KIND OF EXPLAINED, CUZ OF COURSE BEING THAT I POSTPONED THE, UH, APPLICATION PROCESS, EVERYBODY WAS LIKE, OH NO, DID IT GO AWAY? YEAH.
UM, AND SO I EXPLAINED TO THEM THOUGH, THAT WE'RE OVERVIEWING BETWEEN THE COMMITTEE AND STAFF OVERVIEWING THE PROCESS AND SEEING IF WE CAN IMPROVEMENT AND MAKE IT BETTER.
UM, SO DEFINITELY WE CAN, FIRST I WOULD TAKE IT BACK WITH CLARK WE, YOU KNOW, AND MAKE SURE THAT THEY'RE OKAY WITH IT.
AND THEN WE CAN DEFINITELY HAVE EITHER A, UM, MEETING TO DO IT ALL AT ONCE OR I CAN INDIVIDUALLY REACH OUT.
UM, I TALKED TO JUST ALMOST THE MAJORITY OF THE 19 COMMITTEES.
I TALKED TO J YOU KNOW, AT LEAST ONCE A WEEK
SO IT WOULD JUST MAKE AND ALL AT ONCE WOULD BE FINE TO ME MM-HMM.
OF JUST HAVING AN OPPORTUNITY TO, UM, KINDA LIKE A COMMUNITY CONNECTIONS TYPE OF ABSOLUTELY.
BUT IT WOULD MAKE, IT WOULD MAKE ME FEEL BETTER IF, IF, IF THEY FELT LIKE, AND WE KNEW THEY WERE A PART OF THE PROCESS YEAH.
AND WE DO HAVE, WE HAVE ONE NEW APPLICANT THIS YEAR.
UM, WE'VE HAD A COUPLE FALL OFF THAT ARE NO LONGER REQUESTING FUNDS OR DIDN'T GET THEIR APPLICATION IN.
UM, BUT, UH, AND I, AND I EMAILED I THINK PRETTY WELL THIS YEAR.
I'M LOOKING AT EVERYBODY ELSE HERE.
UM, UH, BUT WE DID HAVE NEW AND THAT ALSO OPENS IT UP FOR ANY NEW, UM, AGENCIES THAT WOULD LIKE TO APPLY FOR THE PROCESS.
WELL WE DO HAVE MEMBERS OF THE PUBLIC HERE.
DOES ANYONE FROM THE PUBLIC LIKE TO SAY ANYTHING? HI, ACTUALLY I'M THE INSTITUTE AND THANK YOU GUYS FOR WHAT YOU DO AND I WOULD, I SAW WORD FOR US OPEN.
I WOULD LOVE TO BE ON YOUR COMMISSION, BUT THAT'S A WHOLE DIFFERENT DEAL.
THEY DID RE THE WORDING ON THE GRANT PROCESS FOR THE GRANT PROCESS WAS DIFFERENT THIS YEAR.
AND THE QUESTIONS THAT YOU ADDED ARE EXTREMELY BENEFICIAL.
AND I THOUGHT THIS IS REALLY SMART BECAUSE IT HAS BEEN THE SAME GRANT YEAR AFTER YEAR.
BUT THAT CHANGE I THINK MADE IT BE A BETTER GRANT.
I HOPE FOR EVERYBODY TO BE ABLE TO MAKE THOSE DECISIONS.
UM, AND THE THINGS THAT YOU GUYS ARE TALKING ABOUT DOING AS FAR AS THE REQUEST, I COULD NE FROM THE OKLAHOMA ARTS COUNSELOR OR ANY PLACE LIKE THAT, I WOULD NOT RECEIVE FUNDS WITHOUT A MID-YEAR REPORT.
YOU KNOW, YOU ARE, WE'RE ALWAYS FOLLOWING UP AND SO WHAT YOU'RE ASKING I THINK FOR MOST ORGANIZATIONS IS PROBABLY NOT THAT UNUSUAL, ESPECIALLY IF WE WRITE A LOT OF GRANTS MM-HMM.
SO, UM, THERE MAY BE A LOT OF PEOPLE THAT ARE, THAT WORK WITH NON-PROFITS THAT WOULD BE HELPFUL TO, FOR YOU GUYS TO TALK TO.
JUST TO WHAT DO THOSE PROCESSES LOOK LIKE? I CAN'T IMAGINE NOT TURNING IN NUMBERS MM-HMM.
SO I'M PRETTY SURE WE JUST AREN'T MAYBE ASKING THE RIGHT QUESTIONS OR HAVE THAT FORM THAT'S FILLED OUT THAT HAS SPECIFICALLY WHAT YOU WANT TO KNOW BECAUSE IT WOULD BE A REALLY, REALLY EASY THING TO DO.
AND WHAT THE CITY DOES FOR US IS SO WORTH IT.
ERIC TAP THE PRESIDENT OF THE LIBERTY FEST.
UH, JUST TWO THINGS I WANT TO JUST MENTION.
UH, LIBERTY FEST, WE HAVE NO STAFF.
WE ARE COMPLETELY VOLUNTEER RAM, SO ANY REPORTING DOES PUSH ONTO THE COMMITTEE.
UM, ALL OUR VOLUNTEERS THERE, SO IT'S USUALLY SOMETIMES A BURDEN.
UM, AND ALL THAT KIND OF STUFF WE'RE WORKING ON REPORTING.
UM, IT'D BE GREAT IF THESE FORMS WERE ALL ONLINE FOR US.
UM, MOVING CONTINUITY YEAR TO YEAR, HELPING THINGS IN THAT REALM.
UM, BUT THEN THE LAST THING I WANNA SAY IS, YOU KNOW, US AS A CITY, WE'RE GROWING AND OUR NONPROFITS ARE GROWING AS WELL.
SO, YOU KNOW, KEEPING US MUSEUM, THESE OTHER BIG ENTITIES, WE GROW WITH THE CITY SO OUR EXPENSES GROW AS WELL.
SO SOMETHING WE CAN ALWAYS REMEMBER.
SO THANK Y'ALL FOR EVERYTHING.
YOU TO WHOM, LET'S JUST GET ANYONE ELSE IS REQUIRED.
I GUESS GOING BACK TO THE, THE CAP PERCENTAGE THING, UM, ARE WE KIND OF UP RIGHT NOW? IT'S UP TO 3% IN THE DISCRETION, I GUESS, OF THE BUDGETING PROCESS.
AND THE RECOMMENDATION, I GUESS FROM STAFF IS TO CONSIDER A CAP.
AND SO I JUST, NOT TO BELABOR IT, BUT WANTED TO CIRCLE BACK KIND OF THE RATIONALE IN THAT RECOMMENDATION.
SO, SO PRIOR TO SETTING THAT 3%, THERE WAS NOTHING IN THE ORDINANCE SAYING THIS IS HOW MUCH WE ARE GOING TO ALLOCATE FOR THE BUDGET.
UM, JUST BASICALLY GOING OFF OF WHAT THE BENCHMARKS BEING CONS, YOU KNOW, CONSERVATIVE LOOKING OUT FOR, UM, OTHER BUDGET BUDGETARY ITEMS AND NEEDS OF NOT ONLY THE CITY, JUST TO RUN THE CITY AS WELL AS OTHER NEEDS OF THE COMMUNITY.
IT WAS JUST, I DON'T WANNA SAY FAIR, BUT IT WAS TRYING TO SET THAT WHERE IT WOULD BE COMFORTABLE STILL TO PROVIDE TO THE COMMUNITY AND NOT, YOU KNOW, OVER EXCEED OURSELVES.
[01:15:01]
ESPECIALLY IF WE HAVE A DOWNTURN IN SALES TAX.SO IT WAS JUST TRYING TO ESTABLISH A CAP THAT WE COULD BE COMFORTABLE WITH AND PROVIDING.
AND IT'S ALSO JUST BENCHMARKING OFF OF WHAT OTHER CITIES HAVE DONE BECAUSE I MEAN, IN A WAY, A PERCENTAGE OF SALES TAX, THE REVENUE GOES DOWN, THEN THE AMOUNT GOES DOWN.
AND SO IT'S KIND OF CORRECT, LIKE YOU SAID, IT'S LIKE, HEY, WE ALL HAVE TO SORT OF MAKE REVISIONS THROUGHOUT THE BUDGET.
UM, AND, AND I THINK THE OTHER THING IS KIND OF WHAT KATHY HAS ALLUDED TO AS WELL, IS IF WE HAVE ONE AGENCY THAT ASKS FOR 200,000, BUT WE HAVE ONE AGENCY THAT ASKS FOR 10, 10,000, YOU KNOW, AND TO KNOW WHERE WE PRIORITIZE, YOU KNOW, WHO GETS WHAT, YOU KNOW, AND IF IT IS A DOWNTURN AND WE DO, WE WE GET THE $1.4 MILLION IN REQUESTS, BUT WE ONLY HAVE $1 MILLION TO GIVE, HOW DO, HOW DOES THE COMMITTEE TAKE THAT AND REDUCE THAT AMOUNT TO ORGANIZATIONS THAT TYPICALLY WOULD'VE ASKED FOR 170, $180,000 VERSUS THE 10,000? HMM.
SO YOU'RE TALKING ABOUT THE COMMITTEE THEN WITH THAT AMOUNT OF MONEY.
UM, SAY WE'RE IN A DOWNTIME, BUT A BUT A NONPROFIT ORGANIZATION THAT, THAT IS NEEDED MM-HMM.
THE COMMITTEE THEN WOULD, AS I POINT BACK, THE COMMITTEE WOULD THEN WOULD MAKE THE, THE RECOMMENDATIONS BASED OFF OF, OF THOSE THINGS THAT WOULD BE SET IN THE ORGANIZED.
CAUSE CAUSE RIGHT NOW, EVEN WITH THE, FOR STAFF, WHEN WE GO DOWN AND BUDGET, THEY GO DOWN MM-HMM.
AND SO THIS WOULD BE THE SAME THING FOR EVEN THESE ORGANIZATIONS THAT IF WE GO DOWN AND BUDGET, THEY, IT'S NOT LIKE THEY'RE GONNA, WE'RE GONNA SAY THAT THEY STAY HERE NO MATTER HOW WE ARE DOING FINANCIALLY, THEY WE'RE ALL IN THIS TOGETHER, SO WE'RE GONNA GO LIKE THIS TOGETHER.
BUT I THINK THE FLIP SIDE OF THAT, I, I MEAN, AS ERIC SAID, AS THE COMMUNITY GROWS, THESE ORGANIZATIONS GROW, THEIR NEEDS GROW.
AND I DON'T KNOW THAT WE WANT A CAP BECAUSE THOSE NEEDS ARE ALL GONNA BE GREATER.
I I, WELL IF WE, I JUST DON'T LIKE THE CAP.
DO YOU KNOW WHAT I MEAN? CAN I BRING IT UP THIS WAY OR, AND SEE IF THIS AS, SO AS OUR, AS OUR CITY HAS GROWN, OUR SALES TAX BASE HAS, HAS GROWN TOO.
SO REALLY IF WE, IF WE, IF WE'RE CALLING A CAP A 3% OF THE, OF REVENUES, THEN IT, I THOUGHT THEY WERE SAYING A, A MONITOR NUMBER CAP.
I DON'T WANT TO, I DON'T THINK I'M MM-HMM.
YOU KNOW THAT, THAT WE CAN'T GROW WHAT THOSE I'M, I'M WITH YOU.
AND AGAIN, THOSE LIKE, UM, MR. CHAPO EXPLAINED THOSE ARE THE THINGS THAT MAYBE WE NEED.
IT'S, IT'S TIME TO START LOOKING AT, OF MOVING THEM UNDER TOURISM OR UNDER PARKS MM-HMM.
UM, ANYTHING ELSE ALONG THAT LINES THOSE THAT ACTUALLY BRINGS REVENUE INTO THE CITY.
SO MAYBE IT'S TIME TO ADJUST THEM OUT FROM UNDERNEATH CLARK AND MOVE THEM TO ANOTHER SET OF FUNDING.
BECAUSE AS WE LOOK AT OUR COMMUNITY, UH, WE HAVEN'T HAVE, WE DEFINED OURSELVES AS A DESTINATION COMMUNITY OR ARTS KIND OF COMMUNITY, BUT LOOK AT ALL THE THINGS WE DO.
I MEAN, WE, WE HAVE A LOT OF THINGS THAT ARE SITTING ON THE RIGHT HAND SIDE OF THE ROOM THAT, THAT DEFINED THAT.
AND MAYBE THIS IS A PROCESS OR A WAY THAT WE CAN HELP, HELP ACTUALLY HELP DEFINE THAT BETTER MM-HMM.
I WOULD SAY I, I'M SUPPORTIVE OF THE UP TO WHATEVER NUMBER MM-HMM.
I THINK IT'S IMPORTANT AS A, I'LL CALL IT GOOD TIMES.
BUT IF IT'S, IF IT'S NOT GOOD TIMES, YES I CAN UNDERSTAND THE DOWN, BUT IT'S THAT UP TO NUMBER MEANING.
THAT IT'S 3% FOR THE COMMITTEE.
IT'S UP TO, IT'S STILL THE DISCRETION OF THE COUNCILS I NEED MM-HMM.
BUT SO WE DON'T HAVE THE, THE NONPROFIT COMMUNITY OR OUR COMMUNITY SAY, WELL NO BY RIGHT.
IN THE MIDST OF A, OF A CHALLENGING PERIOD TIME.
[01:20:01]
I THINK WHAT WE CAN WORK ON THE TAKEAWAY IS, IS TWOFOLD IS ONE, WE NEED THE, THE COUNCIL'S SUPPORT TO MAKE SURE WE CAN GET A FULL CART COMMITTEE.UM, WE HAVE TWO POSITIONS TO DO.
WE HAVE A CORRECT ONE IS A YOUTH MEMBERSHIP AND I KNOW HISTORICALLY IT'S NOT BEEN FILLED.
UM, AND SO I WOULD SUGGEST RECORD RECOMMENDED THAT WE'VE MOVED THAT TO A, UM, EITHER AN UH, THE MAYOR APPOINTEE OR ANOTHER APPOINTEE.
SO THAT'S SOMETHING WE NEED TO WORK WHEN I SAY, AND THEN YOU NEED A WARD FOR APPOINTMENT.
WE NEED A WARD FOR APPOINTMENT.
THE OTHER THING IS, WE'LL, WE'LL COME BACK WITH, BASED ON THIS FEEDBACK, WE'LL COME BACK WITH A SERIES OF RECOMMENDATIONS.
YOU KNOW, PART OF WHAT MIGHT WOULD BE IS HEY, LIKE WHAT ARE OUR PRIORITIES? WE'LL LOOK AT THIS, THE COUNCIL STRATEGIC PRIORITIES AND LOOK AT SOME OF THE PRIORITIES WE HAVE MAYBE ON OUR, OUR HOME HOME APPLICATIONS.
SAY, HEY, THE PRIORITY IS FOOD RELIANCE OR WHATEVER, WHATEVER.
SO THEY CAN HAVE SOME PRIORITY AS FAR AS THEY LOOK AT DIVVYING UP THE DOLLARS.
OR HAVE WE JUST CONFUSED IT EVEN MORE?
I REALLY, I FOLLOWED IT AND I THINK, AND I THINK THE THEY ALL DID.
STACY, YOUR APPOINTMENT, GOOD LUCK IS GOOD LUCK GETTING ONE AS SMART AND TALENTED AS WARD TWO
DOES EVERYBODY UNDERSTAND THEIR HOMEWORK? SOCIETY? YES SIR.
DO YOU UNDERSTAND YOURS, SIR? YOU UNDERSTAND YOUR OKAY.
UHHUH, ANY OTHER QUESTIONS, COMMENTS FROM ANYBODY ELSE? GREAT DISCUSSION.