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City of Edmond
Notice of Public Meeting
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The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov, phone: 405-359-4518, or TDD: 405-359-4702.
The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.
The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
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Edmond City Council Meeting
Edmond Public Works Authority Meeting
Regular Meeting Agenda
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, August 14, 2023
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Notice to the Public
Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.
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| 1. |
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Call to Order by Mayor Darrell A. Davis. |
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| 2. |
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Consideration of Approval of City Council Meeting Minutes: |
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A. |
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Consideration of Approval of City Council Special Meeting Minutes: July 24, 2023. Click to View |
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B. |
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Consideration of Approval of City Council Regular Meeting Minutes: July 24, 2023.
Click to View |
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| 3. |
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Presentations: |
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A. |
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Presentation of the Police Chief of the Year Award by the Oklahoma Association of Chiefs of Police (OACP). |
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B. |
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Presentation by Fire Chief Chris Goodwin on the Status of RFP23-012, a Request for Proposal for a Qualified Vendor to Operate, Maintain, and Administer an Ambulance Transport Service in the City of Edmond, and Discussion of the Selection Committee’s Recommendation to Proceed with Negotiations with Vendor. Click to View |
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| 4. |
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Consideration of Nominations, Appointments, and Reappointments: |
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A. |
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Mayor Nominations, Appointments, and Reappointments: |
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1. |
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Appointment of Barry K. Moore to the Edmond Mobility Commission; Term Expires May 2027. |
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2. |
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Reappointment of Gary Bartley to the Parks and Recreation Advisory Board; Term Expires June 2026. |
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B. |
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Ward One Nominations, Appointments, and Reappointments: |
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1. |
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Appointment of Randy Grau to the Capital Improvement Projects Advisory Board; Term Expires June 2026. |
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Ward Two Nominations, Appointments, and Reappointments: |
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1. |
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Appointment of John Harkess to the Edmond Mobility Commission; Term Expires June 2026. |
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D. |
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Ward Four Nominations, Appointments, and Reappointments: |
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1. |
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Appointment of Britton Chapman to the Edmond Mobility Commission; Term Expires June 2026. |
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City Council General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent.
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A. |
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Consideration of Approval of Administrative Items: |
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1. |
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Consideration of Approval of 2024 City Council Schedule of Regular Meetings. (Citywide) Click to View |
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2. |
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Consideration of Approval of Supplemental Appropriation Recording Donated Funds and Increasing Planning Budget for Contract Services by Said Amount; $5,000.00. (Citywide) Click to View |
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3. |
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Consideration of Acceptance of Donated Easement from St. Mary's Episcopal School, Inc., located at 505 E. Covell Road. (Ward 1) Click to View |
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Consideration of Acceptance of Donated Street Right-of-Way from Suzanne Starks and Christopher Michael Converse, as Trustees of the Ben F. Starks 1989 Trust Agreement, Located Northeast of Danforth Road and Air Depot Boulevard. (Ward 2) Click to View |
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5. |
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Consideration of Acknowledgment of Receipt of the Edmond Housing Assessment Plan. (Citywide) Click to View |
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B. |
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Consideration of Approval of Purchases: |
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1. |
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Consideration of Approval of Payment of Fiscal Year 2024 Association of Central Oklahoma Governments (ACOG) Dues; $64,563.00. (Citywide) Click to View |
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Consideration of Approval of Bid Disposition by the Purchasing Manager for Generator Maintenance and Repair Services for City Generators (including Renewal Options) for Facility Maintenance with Elite Power Services Inc; $40,000.00 Annually. (Citywide) Click to View |
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3. |
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Consideration of Approval of Contract Amendment No. 5 to the Agreement for the Implementation of the Cityworks Permit, Land, and License Management System from Timmons Group System, Inc; Not to Exceed $50,000.00. (Citywide) Click to View |
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4. |
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Consideration of Approval of Change Order No. 1 Related to the Housing Assessment Project with Development Strategies; $3,900.00 Increase. (Citywide) Click to View |
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5. |
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Consideration of Approval of an Amended General Mutual Cooperation Agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond for the Reconstruction of Coffee Creek Road, between Air Depot Boulevard and Midwest Boulevard; $35,000.00 Increase. (Ward 2) Click to View |
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6. |
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Consideration of Approval of Master Services and Hosting Agreement with Selectron Technologies, Inc. for the Building and Fire Code Services Department; $31,500.00. (Citywide) Click to View |
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Consideration of Approval of Sole Supplier Purchase of Equipment and Services from Safe Fleet Mobile-Vision, Inc; $130,700.00. (Citywide) Click to View |
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8. |
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Consideration of Approval of Change Order No. 2 to the Contract with Shiloh Enterprises, Inc. for the Service Blake Soccer Complex Renovation Project; $20,545.40 Increase. (Ward 4) Click to View |
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9. |
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Consideration of Approval of Amendment to Software as a Service Agreement for a Human Resources Information System, Approval of Professional Services Fees, and Approval of Time and Attendance Clocks Lease with UKG Inc; Estimated Annual Cost of up to $330,000.00. (Citywide) Click to View |
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10. |
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Consideration of Acceptance of Bid, Approval of Contract, and Approval of Resolution No. ___ Appointing Purchasing Agent for Sooner Road Improvements with TJ Campbell Construction for the Engineering Department; $3,304,860.45. (Ward 2) Click to View |
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| 6. |
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Consideration of Approval of Resolutions and Ordinances: |
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A. |
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Consideration of Approval of Resolution No. ___ Amending the Edmond Bicycle Committee Purpose, Composition, and Duties. (Citywide) Click to View |
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B. |
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Public Hearing and Consideration of Ordinance No. ___ Amending Title 22 of the Edmond Municipal Code – Zoning Ordinance by Amending Section 22.2.3(E) Jurisdiction of the Central Edmond Urban District (CEUD) Board and Section 22.6.4 CEUD Including Central Business District (CBD) And Downtown Residential District (DRD) Districts Supplemental Site Design Standards - (Map Only); Expanding the CEUD Overlay Boundary; and Providing for Repealer and Severability. (Ward 1) Click to View |
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[Recess City Council Meeting and Convene Public Works Authority Meeting] |
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7. |
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Consideration of Approval of Public Works Authority Regular Meeting Minutes: July 24, 2023. Click to View |
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| 8. |
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Public Works Authority General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent. |
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A. |
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Consideration of Approval of Administrative Items: |
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1. |
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Consideration of Approval of 2024 Public Works Authority Schedule of Regular Meetings. (Citywide) Click to View |
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2. |
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Consideration of Approval of Supplemental Appropriation from the Wastewater Fund Emergencies and Shortfalls Reserve to the Wastewater Fund Contract Services Budget for Additional Sludge Lagoon Cleaning and Biosolids Hauling Costs for the Coffee Creek Water Resource Recovery Facility; $1,040,000.00. (Citywide) Click to View |
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B. |
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Consideration of Approval of Purchases: |
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Consideration of Approval of Bid Disposition by the Purchasing Manager for Spent Waste Lime Removal at the Water Treatment Plant (including Renewal Options) with Headquarters Ranch LLC for $1.00 per Cubic Yard. (Citywide) Click to View |
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Consideration of Approval of Change Order No. 3 to the Construction Contract with Belt Construction, Inc. for the Wastewater Master Plan Project: E1-1A and E1-2; Coffee Creek Sanitary Sewer Interceptor Phase I; $32,000.00 Decrease. (Ward 2) Click to View |
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Consideration of Acceptance of Easement from The First Baptist Church of Edmond, Oklahoma, a Non-Profit Corporation, for Water Master Plan Projects: UPSZ-3, UPSZ-5B, and NEW-5 Waterlines (33rd Street Waterline Project); Parcels 8 and 9; $23,330.25. (Ward 3) Click to View |
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Consideration of Acceptance of Easement from Troy S. Epps and Jenee L. Epps for Water Master Plan Projects: UPSZ-3, UPSZ-5B, and NEW-5 Waterlines (33rd Street Waterline Project); Parcel 6; $69,837.00. (Ward 3) Click to View |
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5. |
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Consideration of Acceptance of Easement from Smith Living Trust Dated February 26, 1999 for Wastewater Master Plan Projects: E1-1B, E3-1, E3-2, E3-3, and E3-4 (Coffee Creek Interceptor - Phase II); Parcels 28 and 29; $20,000.00. (Ward 1) Click to View |
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Consideration of Acceptance of Easement from Donnie L. Brinlee and Brenda B. Brinlee for Wastewater Master Plan Projects: E1-1B, E3-1, E3-2, E3-3, and E3-4 (Coffee Creek Interceptor - Phase II); Parcels 27.1, 27.2, and 27.3; $5,000.00. (Ward 1) Click to View |
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Consideration of Approval of Professional Service Contract with Cowan Group Engineering, LLC. for Wastewater Master Plan Projects EW1-1 & EW1-2 (Hunters Creek Sewer Interceptor); $749,200.00. (Ward 4) Click to View |
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8. |
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Consideration of Approval of Change Order No. 1 to the Construction Contract with Krapff Reynolds Construction Co. for the Fiscal Year 22 Sanitary Sewer Rehabilitation Project Phase I; $46,409.00 Increase. (Ward 3) Click to View |
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9. |
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Consideration of Acceptance of Bid(s) for Miscellaneous Electrical Distribution Materials for YouGovShop Member Participants from Wisecom Technologies. (Citywide) Click to View |
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[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting] |
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| 9. |
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Consideration of Planning Items: |
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A. |
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Case No. SP23-00001; Public Hearing and Consideration of Approval of a Commercial Site Plan for 16 E. Campbell, The Unida. (Ryin Jones; Ward 1)
Agenda Item 9.A. has been withdrawn by the applicant. |
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B. |
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Case No. PR23-00008; Consideration of Approval of the Final Plat for Blackjack Oaks, Located East of Bryant Ave, on the South Side of Kickingbird Road. (Juniper Kickingbird, LP; Ward 2) Click to View |
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C. |
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Case No. PR23-00009; Consideration of Approval of the Final Plat for 103 N. Broadway, Located on the Northwest Corner of Broadway and Hurd. (103 Broadway, LLC; Ward 1) Click to View |
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D. |
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Case No. SP23-00003; Public Hearing and Consideration of Approval of a Commercial Site Plan for 103 N. Broadway to be Located on the Northwest Corner of Hurd and Broadway. (103 Broadway, LLC; Ward 1) Click to View |
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E. |
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Case No. ES23-00009; Public Hearing and Consideration of Ordinance No. ___ Closing a Portion of Public Right-of-Way Adjacent to 103 N. Broadway, a Mixed-Use Development to be Located North of Hurd Street and West of Broadway. (103 Broadway, LLC; Ward 1) Click to View |
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Case No. ES23-00010; Public Hearing and Consideration of Ordinance No. ___ Closing a Portion of a Public Right-of-Way Adjacent to 103 N. Broadway, a Mixed-Use Development to be Located North of Hurd Street and West of Broadway. (103 Broadway, LLC; Ward 1) Click to View |
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G. |
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Case No. ES23-00008; Public Hearing and Consideration of Ordinance No. ___ Closing an Easement for St. Mary’s Episcopal School Addition Located at 505 East Covell Road. (St. Mary’s Episcopal School; Ward 1) Click to View |
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H. |
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Case No. Z23-00010; Public Hearing and Consideration of Ordinance No. ___ Rezoning an Area Located Northeast of the Intersection of Fretz and Hurd from “D-0” Suburban Office and “A” Single-Family to “CBD” Central Business District. (Black Brick Ventures LLC; Ward 1) Click to View |
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Case No. Z22-00031; Public Hearing and Consideration of Ordinance No. ___ Rezoning 307 East Clegern Avenue from “A” Single Family Dwelling District to “PUD Z22-00031” Planned Unit Development. (Michael Adel; Ward 1) Click to View |
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Executive Session to Discuss Pending Claims or Actions: Alex, et. al. vs. City; Judkins vs. City; Olson vs. City; Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4). |
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| 11. |
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Consideration of Claims or Actions: |
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A. |
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Consideration of Action with Regard to Claim or Action: Alex, et. al. vs. City. |
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B. |
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Consideration of Action with Regard to Claim or Action: Judkins vs. City. |
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C. |
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Consideration of Action with Regard to Claim or Action: Olson vs. City. |
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| 12. |
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Citizen Comments.
This is an opportunity for citizens, both resident and non-resident, to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less. |
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| 13. |
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Comments from the Mayor and Members of the City Council. |
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| 14. |
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Adjournment. |
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