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City of Edmond
Notice of Public Meeting
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The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov, phone: 405-359-4518, or TDD: 405-359-4702.
The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.
The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
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Edmond City Council Meeting
Edmond Public Works Authority Meeting
Regular Meeting Agenda
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, August 28, 2023
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Notice to the Public
Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely. |
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| 1. |
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Call to Order by Mayor Darrell A. Davis. |
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| 2. |
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Consideration of Approval of City Council Meeting Minutes: |
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A. |
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Consideration of Approval of City Council Special Meeting Minutes: August 14, 2023. Click to View |
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B. |
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Consideration of Approval of City Council Regular Meeting Minutes: August 14, 2023.
Click to View |
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| 3. |
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Consideration of Appointments: |
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A. |
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Mayor Appointments: |
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1. |
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Appointment of Bill Dunford to the Edmond Mobility Commission; Term Expires June 2026. |
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B. |
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Ward Four Appointments: |
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Appointment of Tracy Page to the Visit Edmond Tourism Advisory Board to replace Michael Henderson; Term Expires June 2024. |
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C. |
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Other Appointments: |
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Appointment of Chase Ray to the Edmond Mobility Commission as recommended by the Edmond Bicycle Committee; Term Expires June 2024. |
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City Council General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent. |
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A. |
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Consideration of Approval of Administrative Items: |
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1. |
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Consideration of Approval of 2024 City Council Schedule of Regular Meetings. (Citywide) Click to View |
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2. |
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Consideration of Acceptance of Two Donated Easements from 103 Broadway LLC, located at 103 N. Broadway and 15 W. Hurd Street. (Ward 1) Click to View |
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Consideration of Acceptance of Arcadia Lake Needs Analysis and Master Plan. (Ward 2) Click to View |
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B. |
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Consideration of Approval of Purchases: |
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1. |
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Consideration of Approval of Bid Disposition by the Purchasing Manager for As-Needed Plumbing Maintenance and Repair Services for City Departments (including Renewal Options) for Facility Maintenance with GoForth Plumbing; $40,000.00 Annually. (Citywide) Click to View |
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2. |
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Consideration of Approval of Contract Renewal for Third Party Collection Services for Municipal Court with Perdue, Brandon, Fielder, Collins & Mott, LLP; $65,000.00. (Citywide) Click to View |
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Consideration of Approval of an Amended and Restated Sports Partnership Agreement with Edmond Youth Sports Association for the Lease and Operation of the AC Caplinger Sports Complex and Mitch Park Ballfields; $2,500.00 Annual Revenue. (Citywide) Click to View |
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Consideration of Approval of Agreement with Halff Associates, Inc. for Master Plan Services at AC Caplinger Sports Complex; $62,000.00. (Ward 1) Click to View |
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Consideration of Acceptance of Bid, Approval of Contract, and Approval of Resolution No. ___ Appointing Purchasing Agent for the A.C. Caplinger Concession and Restroom Renovation Project with Shiloh Enterprises; $470,000.00. (Ward 1) Click to View |
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Consideration of Acceptance of Bid, Approval of Contract, and Approval of Resolution No. ___ Appointing Purchasing Agent for the Shade Structures Project with Performance Design Quality; $161,407.00. (Citywide) Click to View |
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7. |
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Consideration of Approval of Contract for Purchase of Real Estate for Future Fire Station Site Located near the Southwest Corner of Danforth Boulevard and North Kelly Avenue; $1,284,151.00 Plus Estimated Closing Costs of $5,000.00, Total of $1,289,151.00. (Ward 4) Click to View |
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Consideration of Approval of Agreement with Brandstetter Carroll Inc. for a Feasibility Study to Determine the Suitability of Property Located near the Southwest Corner of Danforth Boulevard and North Kelly Avenue for the Relocation and Construction of a New Fire Station No. 3; $13,940.00. (Ward 4) Click to View |
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Consideration of Approval of Ordinances: |
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A. |
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Public Hearing and Consideration of Ordinance No. ___ Amending Chapter 2.90 of the Edmond Municipal Code the Edmond Community Oriented Policing Leadership Council by Modifying Section 2.90.010 Board Definition; and by Enacting New Section 2.90.010 Board Definition; and by Enacting New Section 2.90.011 Purpose; and by Modifying Section 2.90.020 Membership; and by Modifying Section 2.90.030 Terms of Office; and by Modifying Section 2.90.040 Officers; and by Modifying Section 2.90.050 Committees; and by Repealing Section 2.90.0060 Ex Officio Members; and by Modifying Section 2.90.070 Meetings; and by Modifying Section 2.90.090 Attendance; and by Modifying Section 2.90.010 Functions; and Providing for Repealer and Severability; and Providing an Effective Date. Click to View |
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[Recess City Council Meeting and Convene Public Works Authority Meeting]
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6. |
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Consideration of Approval of Public Works Authority Regular Meeting Minutes: August 14, 2023. Click to View |
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Public Works Authority General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent. |
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A. |
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Consideration of Approval of Administrative Items: |
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1. |
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Consideration of Approval of 2024 Public Works Authority Schedule of Regular Meetings. (Citywide) Click to View |
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B. |
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Consideration of Approval of Purchases: |
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1. |
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Consideration of Approval of an Amended and Restated Sports Partnership Agreement with Edmond Youth Sports Association for the Lease and Operation of the AC Caplinger Sports Complex and Mitch Park Ballfields; $2,500.00 Annual Revenue. (Citywide) Click to View |
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2. |
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Consideration of Approval of Professional Service Contract Amendment No. 3 with Freese and Nichols, Inc. for Chisholm Creek Force Main Replacement Project; $129,603.00 Increase. (Citywide) Click to View |
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3. |
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Consideration of Approval of a Development and Financing Assistance Agreement with 103 Broadway, LLC, to induce and support a Mixed-Use Development at the Northwest Corner of Broadway and Hurd in Downtown Edmond to provide for Assistance in Development Financing to 103 Broadway, LLC, in the amount of 90% of the Incremental Ad Valorem Taxes generated by the Project Development, in an amount not to exceed $1,080,000.00. (Ward 1) Click to View |
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Consideration of Approval of Agreement with the Oklahoma Department of Transportation for Electric Utility Relocations; $1,066,289.31. (Ward 2) Click to View |
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[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting] |
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| 8. |
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Consideration of Planning Items: |
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A. |
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Case No. PR22-00038; Consideration of Approval of the Final Plat for Kelley Pointe Apartments (AKA The Pure at Kelley Pointe) to be Located North of West 33rd Street, on the West Side of Kelly Avenue. (ERC Building Company; Ward 3) Click to View |
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B. |
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Case No. DD23-00002; Consideration of Approval for a Lot Split / Deed Certification for 301 E Lincoln, located at Lincoln and Jackson. (Handmade Homes LLC; Ward 1) Click to View |
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C. |
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Case No. Z23-00011; Public Hearing and Consideration of Ordinance No. ___ Rezoning from “E-LU” General Commercial Limited Use to “PUD” Planned Unit Development for Handmade Mixed-Use, Southwest of West Edmond Road and Kelly Avenue. (Handmade Properties LLC; Ward 3) Click to View |
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D. |
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Case No. ES23-00011; Public Hearing and Consideration of Ordinance No. ___ Closing a Portion of a Drainage Easement Located at 1009 Huntsman Road. (Misty & Austin Baker; Ward 4) Click to View |
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E. |
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Case No. SP21-00020; Public Hearing and Consideration for a Site Plan Extension for the Cross Timbers Expansion Phase II, Located South of Covell and Old Timbers Drive. (City of Edmond; Ward 2) Click to View |
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| 9. |
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Executive Session to Discuss the Employment, Hiring, and Appointment of the City Attorney; Authorized Pursuant to 25 Okla. Stat. Section 307(B)(1). |
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| 10. |
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Consideration of Action Regarding the Employment, Hiring, and Appointment of the City Attorney. |
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| 11. |
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Citizen Comments.
This is an opportunity for citizens, both resident and non-resident, to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less. |
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| 12. |
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Comments from the Mayor and Members of the City Council. |
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| 13. |
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Adjournment. |
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