|
|
_sm(1).jpg)
City of Edmond
Notice of Public Meeting
|
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov, phone: 405-359-4518, or TDD: 405-359-4702.
The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.
The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
|
Edmond City Council Meeting
Edmond Public Works Authority Meeting
Regular Meeting Agenda
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, September 25, 2023
|
Notice to the Public
Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely. |
|
| |
|
|
|
|
|
|
| 1. |
|
|
|
|
Call to Order by Mayor Darrell A. Davis. |
| |
| 2. |
|
|
|
|
Consideration of Approval of City Council Meeting Minutes: |
| |
|
|
A. |
|
|
|
Consideration of Approval of City Council Special Meeting Minutes: September 11, 2023. Click to View |
| |
|
|
B. |
|
|
|
Consideration of Approval of City Council Regular Meeting Minutes: September 11, 2023. Click to View |
| |
|
|
C. |
|
|
|
Consideration of Approval of City Council Special Meeting Minutes: September 18, 2023. Click to View |
| |
| 3. |
|
|
|
|
Presentations: |
| |
|
|
A. |
|
|
|
Presentation of the Purple Heart and the Police Medal of Valor to Sergeant Joe Wells. Click to View |
| |
| 4. |
|
|
|
|
Consideration of Appointments, and Reappointments: |
| |
|
A. |
|
|
|
Mayor Reappointments: |
| |
|
|
1. |
|
|
Reappointment of Steve Stulce to the Stormwater Drainage Advisory Board; Term Expires October 2026. |
| |
|
B. |
|
|
|
Ward Four Appointments: |
| |
|
|
1. |
|
|
Appointment of Joey Morris to the Visit Edmond Tourism Advisory Board to Replace Michael Henderson; Term Expires June 2024. |
| |
| 5. |
|
|
|
|
City Council General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent. |
| |
|
A. |
|
|
|
Consideration of Approval of Administrative Items: |
| |
|
|
|
1. |
|
|
Consideration of Acceptance of the City Treasurer's Month-End Pooled and Trustee Investment Reports for June and July 2023. (Citywide) Click to View |
| |
|
|
|
2. |
|
|
Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Fallbrook V. (Ward 4) Click to View |
| |
|
|
|
3. |
|
|
Consideration of Acceptance of Donated Water Easement from Ryan Neal McCaleb and Alexandra Elizabeth McCaleb, Located at 2904 S Broken Bow Road. (Ward 3) Click to View |
| |
|
|
|
4. |
|
|
Consideration of Acknowledging Receipt of Fee-in-Lieu of Road Widening and Sidewalks in the Amount of $38,733.50 for Fallbrook IV, Located Northeast of Covell Road and Western Avenue. (Ward 4) Click to View |
| |
|
|
|
5. |
|
|
Consideration of Approval of a Letter of Intent for a Grant Application from the Oklahoma Opioid Abatement Board. (Citywide) Click to View |
| |
|
|
|
6. |
|
|
Consideration of Approval of Agreement for Project Maintenance, Financing, and Right-of-Way with the Oklahoma Department of Transportation (ODOT) to receive $1,000,000.00 in Federal Funding via the Transportation Alternates (TA) Set-Aside Program for the Arcadia Lake Masterplan Trail from Spring Creek Park to Carl Reherman Park. (Ward 2) Click to View |
| |
|
|
|
7. |
|
|
Consideration of Approval of Agreement for Project Maintenance, Financing, and Right-of-Way with the Oklahoma Department of Transportation (ODOT) to receive $1,000,000.00 in Federal Funding via the Transportation Alternates (TA) Set-Aside Program for the Arcadia Lake Masterplan Trail from Edmond Park to Spring Creek Trail. (Ward 2) Click to View |
| |
|
|
|
8. |
|
|
Consideration of Approval of Agreement for Project Maintenance, Financing, and Right-of-Way with the Oklahoma Department of Transportation (ODOT) to receive $1,000.000.00 in Federal Funding via the Transportation Alternates (TA) Set-Aside Program for the Edmond Masterplan Trail along State Highway 66 from Post Road to Westminster Road. (Ward 2) Click to View |
| |
|
|
|
9. |
|
|
Consideration of Approval of Supplemental Appropriation from the Admin Support - General Government - Building/Office Rental Budget to the General Government, Planning, Urban Forestry, and Building Departments - Building/Office Rental Budgets to Properly Allocate Rental Expense to the Departments Occupying the Building; $179,700.00. (Citywide) Click to View |
| |
|
|
|
10. |
|
|
Consideration of Approval of Supplemental Appropriation for Edmond Electric for Fleet Vehicle Replacements from Edmond Electric Contingency Reserves; $1,249,896.00. (Citywide) Click to View |
| |
|
|
|
11. |
|
|
Consideration of Approval of Memorandum of Understanding for the Lease of City-Owned Property Located at 25 W 3rd Street, Edmond, Oklahoma 73003 By and Between the City of Edmond and Edmond Mobile Meals, Inc. (Citywide) Click to View |
| |
|
|
|
12. |
|
|
Consideration of Approval of Cost Sharing Agreement By and Between the City of Edmond and Edmond Mobile Meals, Inc. (Citywide) Click to View |
| |
|
|
|
13. |
|
|
Consideration of Approval of Temporary Relocation Agreement By and Between the City of Edmond and Edmond Mobile Meals, Inc. (Citywide) Click to View |
| |
|
B. |
|
|
|
Consideration of Approval of Purchases: |
| |
|
|
|
1. |
|
|
Consideration of Approval of the Federal Fiscal Year 2023 Community Development Block Grant (CDBG) Program Funding Totaling $235,001.00 Including Public Services, Edmond Economic Development Authority, and Metropolitan Fair Housing Council of Greater OKC (Citywide):
- Edmond Mobile Meals, Inc., $15,500.00 (Nutritional Assistance Programs), $143,263.00 (Kitchen Expansion - CDBG-CV Funds);
- Hope Center of Edmond, $25,500.00 (Rental Assistance Programs);
- Project 66, $15,500.00 (Nutritional Assistance Programs);
- Edmond Public School Foundation, $15,238.00 (Mental Health/Educational Services);
- UR Special Ministries, Inc., $10,000.00 (Clothing Distribution Ages 3 - 11 Years Old);
- Metropolitan Fair Housing Council of Greater OKC (MFHC), $10,000.00 (Funded from the 20% CAP from the General Administration Budget);
- Edmond Economic Development Authority, No Funds Budgeted (Administration of Revolving Loan Fund).
Click to View |
| |
|
|
|
2. |
|
|
Consideration of Approval of a Revised Sports Partnership Lease Agreement with the Greater OKC Pickleball Club for Use of the KickingBird Pickleball Center; $10.00 Annual Revenue. (Ward 2) Click to View |
| |
|
|
|
3. |
|
|
Consideration of Approval of Bid Disposition by the Purchasing Manager for As-Needed Water System Repair Services (Including Renewal Options) for the Waterline/Wastewater Line Maintenance Departments from Matthews Trenching and Brewer Construction; $100,000.00 Annual Estimate. (Citywide) Click to View |
| |
|
|
|
4. |
|
|
Consideration of Approval of a Contract Extension Agreement with MGT Consulting Group for Annual Budget Allocations for Budget Year Fiscal Year 2024 - 2025; $18,100.00. (Citywide) Click to View |
| |
|
|
|
5. |
|
|
Consideration of Approval of Sole Provider Purchase of Two Bauer Self Contained Breathing Apparatus (SCBA) Compressors for the Fire Department from Casco Industries; $88,135.00. (Citywide) Click to View |
| |
|
|
|
6. |
|
|
Consideration of Approval of Agreement with Studio Architecture for Design Services for North Timbers; $20,850.00. (ARPA Funds; Ward 2) Click to View |
| |
|
|
|
7. |
|
|
Consideration of Approval to Continue Use of Fuelman Fleet Cards for Purchasing Fuel for City Emergency Vehicles; Estimated Annual Cost of $650,000.00. (Citywide) Click to View |
| |
|
|
|
8. |
|
|
Consideration of Approval of Amendment to the GIS Data Updates and Maintenance Services Contract with the CEDRA Corporation to Maintain GIS Data Layers to Include the City’s Fiber Optic Mapping Layer; $36,300.00 Increase. (Citywide) Click to View |
| |
|
|
|
9. |
|
|
Consideration of Approval of Amendment, Purchase of Additional Software as a Service, and Associated Implementation Fees with Tyler Technology, Inc for Court Services; Estimated Amount $66,360.00 Including Recurring Annual Fees. (Citywide) Click to View |
| |
|
|
|
10. |
|
|
Consideration of Approval to Purchase Five Replacement Vehicles for Edmond Electric from ABM Equipment off of Sourcewell Contract; $1,249,896.00. (Citywide) Click to View |
| |
| 6. |
|
|
|
|
Consideration of Approval of Resolutions and Ordinances: |
| |
|
|
A. |
|
|
|
Consideration of Resolutions No. ___, No. ___, and No. ___, Supporting the City’s Applications for Three Projects for the Association of Central Oklahoma Governments (ACOG) Air Quality Small Grant Program. (Citywide) Click to View |
| |
|
|
B. |
|
|
|
Consideration of Approval of Resolution No. ___ Authorizing the City to Apply for a Reimbursable Grant to Furnish and Install Electric Vehicle Charging Stations. (Ward 1) Click to View |
| |
|
|
C. |
|
|
|
Consideration of Approval of Resolution No. ___ Appointing Purchasing Agent for the Shade Structures Project for Community Image. (Citywide) Click to View |
| |
|
|
D. |
|
|
|
Consideration of Approval of Resolution No. ___ Providing Notice of the Publication of Penal and Other Ordinances of the City of Edmond, Oklahoma, in a Permanent, Bound Form and Volume; Providing that Said Permanent Volume Reflects All Ordinances Through Ordinance Number 3952; Providing for the Deposit of Said Permanent Volume in the Oklahoma County Law Library; and Providing for the Sale of Said Permanent Volumes. (Citywide) Click to View |
| |
|
|
E. |
|
|
|
Public Hearing and Consideration of Resolution No. ___ Declaring that Certain Structures in the City of Edmond are Dilapidated, Uninhabitable, Abandoned and/or a Public Nuisance, and Constitute(s) a Keeping of a Place Where Activities in Violation of State Law or Ordinance are Practiced, and/or Refuse or Other Things, Which Are, or Are Likely to be, Breeding Places for Flies, Mosquitoes, Vermin or Disease Germs; Directing that Such Structures be Torn Down, Razed and Said Removed by the Owner(s) Within the Dates Specified; Directing the City Clerk to Pursue Recovery of Costs of Such Work if Done by the City; Directing the City Treasurer to Place any Such Revenues Collected as Demolition Costs into the Specific City Fund from Which Said Revenues Were Originally Appropriated; and Further Directing the Filing of a Notice of Lien in the County Clerk's Office. (222 W. 4th St; Ward 3) Click to View |
| |
|
|
F. |
|
|
|
Public Hearing and Consideration of Ordinance No. ___ Amending Section 23.20.045 of the Edmond Municipal Code to Provide for a Change in the Boundaries for Drainage Fee-in-Lieu-of Detention; and Providing for Repealer and Severability. (Ward 1) Click to View |
| |
|
|
|
|
|
[Recess City Council Meeting and Convene Public Works Authority Meeting] |
| |
|
7. |
|
|
|
|
Consideration of Approval of Public Works Authority Regular Meeting Minutes: September 11, 2023. Click to View |
| |
| 8. |
|
|
|
|
Public Works Authority General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent. |
| |
|
A. |
|
|
|
Consideration of Approval of Administrative Items: |
| |
|
|
|
1. |
|
|
Consideration of Approval of Supplemental Appropriation for Edmond Electric for Fleet Vehicle Replacements from Edmond Electric Contingency Reserves; $1,249,896.00. (Citywide) Click to View |
| |
|
|
|
|
|
[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting] |
| |
| 9. |
|
|
|
|
Consideration of Planning Items: |
| |
|
|
A. |
|
|
|
Case No. SP22-00038; Public Hearing and Consideration of a Site Plan for Life Church Parking Addition, Located South of East Second and I-35. (Olsson; Ward 2) Click to View |
| |
|
|
B. |
|
|
|
Case No. SP23-00004; Public Hearing and Consideration of a Commercial Site Plan for the City Center Complex to be Located on the Southwest and Southeast Corners of Main and Littler and West of Boulevard. (City of Edmond; Ward 1) Click to View |
| |
| 10. |
|
|
|
|
Executive Session to Discuss Pending Claim or Action: Summit Sports Partners, LLC vs. City and Edmond Public Works Authority. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4). |
| |
| 11. |
|
|
|
|
Consideration of Action with Regard to Claim or Action: Summit Sports Partners, LLC vs. City and Edmond Public Works Authority. |
| |
| 12. |
|
|
|
|
Citizen Comments.
This is an opportunity for citizens, both resident and non-resident, to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less. |
| |
| 13. |
|
|
|
|
Comments from the Mayor and Members of the City Council. |
| |
| 14. |
|
|
|
|
Adjournment. |
| |
| |