Agenda

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City of Edmond Notice of Public Meeting
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov, phone: 405-359-4518, or TDD: 405-359-4702. The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff. The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
Edmond City Council Meeting Edmond Public Works Authority Meeting Regular Meeting Agenda 20 S. Littler Avenue, Edmond, Oklahoma 5:30 p.m., Monday, October 9, 2023
Notice to the Public Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.



1.			Call to Order by Mayor Darrell A. Davis.

2.			Consideration of Approval of City Council Meeting Minutes:

	A.		Consideration of Approval of City Council Special Meeting Minutes: September 25, 2023. Click to View

	B.		Consideration of Approval of City Council Regular Meeting Minutes: September 25, 2023. Click to View

3.			Presentations:

	A.		Proclamation Recognizing October 2023 as Pedestrian Safety Month. Click to View

4.			Consideration of Appointments:

	A.		Ward Two Appointments:

		1.	Appointment of Steve Lovelace to the Edmond Bicycle Committee to Replace John Harkess; Term Expires June 2025.

	B.		Ward Three Appointments:

		1.	Appointment of Catherine Sharp to the Arcadia Lake Commission to Replace Alex Allen; Term Expires October 2026.

5.			City Council General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Administrative Items:

		1.	Consideration of Status of Property Located at 222 W. 4th St., Declared a Public Nuisance by City Council Resolution on September 25, 2023, and Possible Direction to City Staff Regarding the Removal of Structures and for Completion of Such Work. (Ward 3) Click to View

		2.	Consideration of Acknowledging Receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Bison Ridge, Highgarden IV, The Plaza at Town Square Section 2, Redemption Church, and Edmond Public School I.T. and Operations Building. (Citywide) Click to View

		3.	Consideration of Dedication and Acceptance of Utility Easements for the City Center Complex Project. (Ward 1) Click to View

		4.	Consideration of Approval of Transfer of Appropriation, Transfer of Unencumbered Fiscal Year 2023 Partner Match, and Amendment of the Fiscal Year 2024 Budget to True Up Amounts Due to the Art in Public Places (AIPP) Fund. (Citywide) Click to View

		5.	Consideration of Approval of Transfer of Appropriation for Change Order No. 2 for the 2nd Street and Bryant Intersection Improvement Project; $340,120.70. (Citywide) Click to View

		6.	Consideration of Approval of Supplemental Appropriation for Change Order No. 2 for the 2nd Street and Bryant Intersection Improvement Project; $50,963.22. (Citywide) Click to View

		7.	Consideration of Approval of Supplemental Appropriation for Edmond Electric for Fleet Vehicle Replacements from Edmond Electric Contingency Reserves; $563,948.92. (Citywide) Click to View

		8.	Consideration of Approval of Supplemental Appropriation for Field Services-Water Line Maintenance to Cover Costs Associated with Water Distribution System Repairs; $500,000.00. (Citywide) Click to View

		9.	Consideration of Approval of Supplemental Appropriation for the Police Public Safety Limited Tax Fund (PPSLTF) for the Oklahoma Highway Safety Office (OHSO) Grant - Traffic Enforcement Program; $76,000.00. (Citywide) Click to View

		10.	Consideration of Approval of Supplemental Appropriation for the Police Public Safety Limited Tax Fund (PPSLTF) for the Oklahoma Highway Safety Office (OHSO) Grant - Motorcycle Safety Program; $53,300.00. (Citywide) Click to View

		11.	Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Life Church - Oklahoma Christian Schools at 4680 E. 2nd Street. (Ward 2) Click to View

	B.		Consideration of Approval of Purchases:

		1.	Consideration of Approval of an Agreement with Ice Challenge Inc. to Provide a Holiday Outdoor Ice Rink in Mitch Park; Estimated $3,000.00 in Annual Revenue. (Ward 4) Click to View

		2.	Consideration of Approval of Backup and Data Protection System Maintenance Renewal and Upgrade with Rubrik Inc and Quote Provided by Pinnacle Business Systems; $399,524.02. (Citywide) Click to View

		3.	Consideration of Approval of Purchase for Cable Installation Services from Telco Supply Company on Oklahoma State Contract at Service Blake Soccer Complex; $104,132.38. (Citywide) Click to View

		4.	Consideration of Approval of an Agreement with Strategic Government Resources, Inc. (SGR) to Provide Executive Recruitment Services for the Director of Human Resources Position; $27,600.00. (Citywide) Click to View

		5.	Consideration of Approval to Utilize Sole Provider, Industrial Truck Equipment, for Necessary Repairs to a 2019 E-One Aerial Truck; Maximum Quoted Estimate of $77,921.00. (Citywide) Click to View

		6.	Consideration of Dedication and Acceptance of Utility Easement for the City Center Complex Project; $500.00. (Ward 1) Click to View

		7.	Consideration of Approval of Purchase of Two Replacement Vehicles, 55 Feet Bucket Trucks, for Edmond Electric from Terex Utilities, Inc; $563,948.92. (Citywide) Click to View

		8.	Consideration of Approval of Cost-Sharing Appropriation for the Creek Bend Trail to be Paid to the Oklahoma Department of Transportation; $753,084.00. (Ward 2) Click to View

		9.	Consideration of Approval of Change Order No. 2 with Milhaus to Add Five Additional Streetlights and Infrastructure for an Electric Vehicle Charging Station on Main Street near Santa Fe Drive; $27,717.00 (Previously Encumbered). (Ward 1) Click to View

		10.	Consideration of Approval of Change Order No. 5 with Rudy Construction for the Stephenson Park & 4th Street Project; $101,328.06 Increase. (Ward 1) Click to View

		11.	Consideration of Approval of Change Order No. 2 to the Contract for Construction with Crossland Heavy Contractors for the 2nd Street and Bryant Intersection Improvements Project; $391,083.92 Increase. (Citywide) Click to View

6.			Consideration of Approval of Resolutions:

	A.		Public Hearing and Consideration of Resolutions No. ___ and No. ___ Fixing Rates for Water and Wastewater Services. (Citywide) Click to View

			[Recess City Council Meeting and Convene Public Works Authority Meeting]

7.			Consideration of Approval of Public Works Authority Regular Meeting Minutes: September 25, 2023. Click to View

8.			Public Works Authority General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Administrative Items:

		1.	Consideration of Approval of Supplemental Appropriation for Change Order No. 2 for the 2nd Street and Bryant Intersection Improvement Project; $50,963.22. (Citywide) Click to View

		2.	Consideration of Approval of Supplemental Appropriation from the Water Fund - Emergencies and Shortfalls Reserve to the Tort/Liability Fund; $375,000.00. (Citywide) Click to View

		3.	Consideration of Approval of Supplemental Appropriation for Edmond Electric for Fleet Vehicle Replacements from Edmond Electric Contingency Reserves; $563,948.92. (Citywide) Click to View

		4.	Consideration of Approval of Transfer of Appropriation for a Driving Range Utility Vehicle for KickingBird Golf; $15,200.00. (Ward 2) Click to View

	B.		Consideration of Approval of Purchases:

		1.	Consideration of Approval of Professional Services Contract with Utley and Associates, LLC for Hollowdale Stormwater Structure Replacement; $81,500.00. (Ward 1) Click to View

		2.	Consideration of Approval of Change Order No. 1 to the Construction Contract with Southwest Water Works for Water Master Plan: TWR-4 Waterline Improvements Project; $310,988.20 Increase. (Ward 3) Click to View

		3.	Consideration of Approval of Professional Services Contract Amendment No. 1 with Freese and Nichols, Inc. for Water Master Plan Projects: UPSIZE-3, UPSIZE-5B, and NEW-5 Waterlines (33rd Street Waterline Project); $70,000.00 Increase (Ward 3) Click to View

	C.		Consideration of Approval of Resolutions:

		1.	Public Hearing and Consideration of Resolutions No. ___ and No. ___ Fixing Rates for Water and Wastewater Services. (Citywide) Click to View

			[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting]

9.			Consideration of Planning Items:

	A.		Public Hearing and Consideration of the Urban Residential Overlay. (Citywide) This item is being continued indefinitely so that other public meetings can be held. New notice letters will be mailed notifying property owners when the item will be on a City Council agenda. Click to View

	B.		Case No. ES23-00012; Public Hearing and Consideration of Ordinance No. ___ Closing a Street and Utility Easement Located on the South Side of Kickingbird, East of Bryant Avenue. (Juniper Kickingbird, LP; Ward 2) Click to View

10.			Executive Session to Discuss Pending Claim or Action: Miller vs. City. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4).

11.			Consideration of Action with Regard to Claim or Action: Miller vs. City.

12.			Citizen Comments. This is an opportunity for citizens, both resident and non-resident, to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less.

13.			Comments from the Mayor and Members of the City Council.

14.			Adjournment.