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City of Edmond
Notice of Public Meeting
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The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov, phone: 405-359-4518, or TDD: 405-359-4702.
The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.
The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
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Edmond City Council Meeting
Edmond Public Works Authority Meeting
Regular Meeting Agenda
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, October 23, 2023
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Notice to the Public
Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely. |
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| 1. |
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Call to Order by Mayor Darrell A. Davis. |
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| 2. |
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Consideration of Approval of City Council Meeting Minutes: |
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A. |
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Consideration of Approval of City Council Special Meeting Minutes: October 9, 2023. Click to View |
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B. |
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Consideration of Approval of City Council Regular Meeting Minutes: October 9, 2023.
Click to View |
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| 3. |
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Presentations: |
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City Manager's Update. |
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| 4. |
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Consideration of Appointments: |
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Appointment of John Harkess to the Edmond Bicycle Committee as recommended by the Edmond Mobility Commission; Term Expires June 2026. |
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City Council General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent. |
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A. |
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Consideration of Approval of Administrative Items: |
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1. |
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Consideration of Status of Property Located at 222 W. 4th St., Declared a Public Nuisance by City Council Resolution on September 25, 2023, and Possible Direction to City Staff Regarding the Removal of Structures and for Completion of Such Work. (Ward 3) Click to View |
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2. |
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Consideration of Approval of Modifications to Citylink Routes 3 and 6 and the Relocation of the Citylink Transfer Center from its Current Location at Festival Market Place to W. 3rd Street, West of South Broadway. (Citywide) Click to View |
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Consideration of Approval of Lease Agreement with American Medical Response Ambulance Service, Inc. for Utilization of Old Fire Station No. 2 Located at 1315 S. Broadway Ave. (Citywide) Click to View |
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Consideration of Pending Class Action Litigation Against 3M Company and E.I.Dupont de Nemours and Company and Other Defendants involving Per-and Polyfluoroalkyl Substances (PFAS) Contamination in Re: Aqueous Film-Forming Foams Products Liability Litigation, MDL No. 2:18-mn-2873, United States District Court, District of South Carolina, and Possible Retention of McAfee & Taft and Fulmer Sill to Represent the Interests of the City of Edmond in Such Litigation and/or other Litigation Related to PFAS Contamination. (Citywide) Click to View |
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5. |
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Consideration of Acceptance of the City Treasurer's Month-End Pooled and Trustee Investment Reports for August 2023. (Citywide) Click to View |
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6. |
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Consideration of Rejecting Bids Received for CDBG Rehab No. 503 and CDBG Rehab No. 6. (Citywide) Click to View |
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7. |
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Consideration of Acceptance of Public Improvements and Maintenance Bonds for: Monument Sign and Landscape Project - Ph. 4, B22-003; Pelican Bay Pump Room Renovations, B23-011; and Tennis Court Conversion Project, B23-042. (Citywide) Click to View |
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8. |
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Consideration of Approval of a Supplemental Appropriation for Professional Services for a Joint Use Police Lake Patrol and Parks Office Building; $31,469.00. (Ward 2) Click to View |
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Consideration of Approval of Supplemental Appropriation from Citylink Fleet Reserves to the Citylink Vehicle Purchases Budget; $159,417.95. (Citywide) Click to View |
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Consideration of Approval of Purchases: |
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Consideration of Approval of a Contract Amendment with Flintco LLC (Construction Manager) for the Guaranteed Maximum Price (GMP) 3 for the City Center Complex to include Earthwork, Site Utilities, Building Concrete, Structural Steel, HVAC, Plumbing, Electrical, and Construction Manager Fees and Resolution No. ___ Appointing Purchasing Agent; $17,233,788.00 Increase. (Ward 1) Click to View |
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Consideration of Approval of a Proposal from CEC Corporation to Provide Materials Testing and Special Inspections for the City Center Complex; Not to Exceed $250,000.00. (Ward 1) Click to View |
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Consideration of Approval of Professional Services Contract with Brandstetter Carroll, Inc. Architects for the Police Lake Patrol Building and Parks Office Building Project; $731,469.00. (Citywide) Click to View |
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Consideration of Approval of Design Contract with Freese and Nichols Inc. for Fire Station No. 4 Access Modification Project; $124,650.00. (Ward 3) Click to View |
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Consideration of Approval of an Agreement with Poe & Associates for Professional Survey and Design Services for the I-35 East Frontage Road Trail; $98,450.00. (Ward 2) Click to View |
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Consideration of Approval of an Agreement with Kerr3 Architects for Architectural and Engineering Services for Reconstruction of the KickingBird Pickleball Bubble; $30,850.00. (Ward 2) Click to View |
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Consideration of Acceptance of Proposal for Playground Equipment at Ted Anderson Park; $175,716.00. (Ward 3) Click to View |
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Consideration of Acceptance of Services Contract with Industrial/Organizational Solutions for Hiring/Promotion Processes for the Fire Department; $173,245.00. (Citywide) Click to View |
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Consideration of Approval of Professional Services Contract Amendment No. 1 with Freese and Nichols, Inc. for Water Master Plan Projects: UPSIZE-3, UPSIZE-5B, and NEW-5 Waterlines (33rd Street Waterline Project); $70,000.00 Increase. (Ward 3) Click to View |
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10. |
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Consideration of Approval of Change Order No. 3 to the Construction Contract with All Roads Paving, Inc. for the FY21 Concrete Pavement Reconstruction Project B21-005; $125,449.20 Increase. (Ward 3) Click to View |
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Consideration of Acceptance of Bid, Approval of Contract with Haskell Lemon Construction for the Post Road over Deep Fork Bridge Abutment Rehabilitation Project, and Approval of Resolution No. ___ Appointing Purchasing Agent; $124,550.00. (Ward 2) Click to View |
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Consideration of Approval to Purchase a Lone Star ProMaster ADA Van off of State Contract SW797C from Creative Bus Sales; $159,417.95. (Citywide) Click to View |
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| 6. |
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Consideration of Approval of Resolutions and Ordinances: |
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Public Hearing and Consideration of Approval of Resolution No. ___ Supporting the City’s Application to the Oklahoma Tourism and Recreation Department to Seek 2024 Land & Water Conservation Fund Financial Assistance from the National Park Service. (Ward 4) Click to View |
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B. |
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Consideration of Approval of Resolution No. ___ Supporting the City's Application Seeking Funding for Broadway and Coffee Creek Road Intersection Improvements from the Association of Central Oklahoma Governments' Surface Transportation Block Grant Program. (Ward 1) Click to View |
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Consideration of Approval of Resolution No. ___ Supporting the City's Application Seeking Funding for Covell and Coltrane Intersection Improvements from the Association of Central Oklahoma Governments' Surface Transportation Block Grant Program. (Ward 2) Click to View |
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D. |
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Consideration of Approval of Resolution No. ___ Supporting the City's Application Seeking Funding for Danforth Road and Sooner Road Intersection Improvements from the Association of Central Oklahoma Governments' Surface Transportation Block Grant Program. (Ward 2) Click to View |
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Consideration of Approval of Resolution No. ___ Supporting the City's Application Seeking Funding for Main Street and Boulevard Intersection Improvements from the Association of Central Oklahoma Governments' Surface Transportation Block Grant Program. (Ward 1) Click to View |
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Consideration of Approval of Resolution No. ___ Supporting the City's Application Seeking Funding for Intelligent Transportation System Phase 5 Improvements from the Association of Central Oklahoma Governments' Surface Transportation Block Grant Program. (Ward 1) Click to View |
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G. |
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Consideration of Approval of Resolution No. ___ Supporting the City’s Application Seeking Funding for Six Citylink Fleet Vehicles from the Association of Central Oklahoma Governments' Surface Transportation Block Grant Program. (Citywide) Click to View |
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H. |
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Consideration of Approval of Resolution No. ___ for the Selection of a Bridge Inspection Firm to Provide Inspection Services from April 2024 through March 2026. (Citywide) Click to View |
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Consideration of Items Regarding the Perpetual Use and Development of 24.99 Acres, More or Less, of City Owned Park Property Near 15th Street and Bryant Avenue, South of E.C. Hafer Park: |
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Consideration of Issuing a Deed of Conservation Easement to The Edmond Land Conservancy, Inc. Regarding the Perpetual Use and Development of 24.99 Acres, More or Less, of City Owned Park Property Near 15th Street and Bryant Avenue, South of E.C. Hafer Park. (Citywide) Click to View |
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Consideration of Approval of a Memorandum of Understanding with The Edmond Land Conservancy, Inc., Regarding the Perpetual Use and Development of 24.99 Acres, More or Less, of City Owned Park Property Near 15th Street and Bryant Avenue, South of E.C. Hafer Park, said Memorandum of Understanding to Include Provisions for the City to Design and Construct Improvements, Perform Restoration Activities, and Approval of Allocation of Sales Tax Revenue from the Temporary Sales Tax to Fund the Designated Improvements. (Citywide) Click to View |
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[Recess City Council Meeting and Convene Public Works Authority Meeting] |
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8. |
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Consideration of Approval of Public Works Authority Regular Meeting Minutes: October 9, 2023. Click to View |
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| 9. |
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Public Works Authority General Consent:
Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent. |
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A. |
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Consideration of Approval of Purchases: |
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Consideration of Approval of First Amendment to the Development and Financing Assistance Agreement with 103 Broadway LLC and 18 W Hurd LLC to Design and Construct Streetscape Improvements on the South Side of Hurd St. between Broadway and the Railroad Tracks; Not to Exceed $600,000.00. (Ward 1) Click to View |
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Consideration of Approval to Purchase a Utility Payment Kiosk to be Located at the Utility Customer Service Center at North Timbers; $30,000.00. (Citywide) Click to View |
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Consideration of Approval of Professional Services Contract Amendment No. 3 with Carollo Engineers Inc. for the Coffee Creek Water Resource Recovery Facility Expansion Project; $1,708,502.18. (Ward 2) Click to View |
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Consideration of Approval of Change Order No. 4 to the Construction Contract with Crossland Heavy Contractors for the Arcadia Lake Water Treatment Plant Expansion - Residuals Handling and Improvement Project (WTP-01A); $81,061.88 Increase. (Ward 2) Click to View |
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Consideration of Acceptance of Easement from Oklahoma Christian Academy Inc., (ACADEMY) an Oklahoma Non-Profit Corporation for FY23 Sanitary Sewer Rehabilitation Project, Parcel 4; $50,500.00. (Ward 1) Click to View |
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[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting] |
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| 10. |
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Consideration of Planning Items: |
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A. |
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Case No. Z23-00017; Public Hearing and Consideration of Ordinance No. ___ Rezoning from “G-A” General Agricultural to “A” Single Family Dwelling District for the Property Located North of Sorghum Mill, West of Broadway. (Stephen Grimes; Ward 4) Click to View |
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B. |
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Case No. SP23-00014 and Case No. U23-00004; Public Hearing and Consideration for a Site Plan Application and Specific Use Permit for City of Edmond Fire Station Six, Located on the East Side of Kelly Avenue, South of Kelly Lakes Pass. (City of Edmond; Ward 4) Click to View |
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| 11. |
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Citizen Comments.
This is an opportunity for citizens, both resident and non-resident, to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less. |
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| 12. |
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Comments from the Mayor and Members of the City Council. |
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| 13. |
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Adjournment. |
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