Agenda

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City of Edmond Notice of Public Meeting
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518. The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff. The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
Edmond City Council Meeting Edmond Public Works Authority Meeting Regular Meeting Agenda 20 S. Littler Avenue, Edmond, Oklahoma 5:30 p.m., Monday, November 13, 2023
Notice to the Public Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.


1.			Call to Order by Mayor Darrell A. Davis.

2.			Consideration of Approval of City Council Meeting Minutes:

	A.		Consideration of Approval of City Council Special Meeting Minutes: October 23, 2023. Click to View

	B.		Consideration of Approval of City Council Regular Meeting Minutes: October 23, 2023. Click to View

	C.		Consideration of Approval of City Council Special Meeting Minutes: November 7, 2023. Click to View

3.			Consideration of Reappointments:

	A.		Mayor Reappointments:

		1.	Reappointment of Robert Garrett to the Edmond Economic Development Authority Board; Term Expires June 2026.

		2.	Reappointment of Cindy Holman to the Public Works Committee; Term Expires June 2026.

	B.		Other Reappointments:

		1.	Reappointment of Charleen Weidell to the Visual Arts Commission as the Representative of the University of Central Oklahoma College of Fine Arts and Design; Term Expires June 2026.

4.			City Council General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Administrative Items:

		1.	Consideration of Acceptance of Donated Easements From OU Medicine Inc. for Water Master Plan Improvement Project: WEL - 1,2,3 (Water Well Transmission Lines for Wells 10, 14 and 18); Parcels 1 and 2. (Ward 1) Click to View

		2.	Consideration of Acceptance of Donated Utility Easement from Bradley William Fielding and Lynn Eskridge Fielding for Public Sanitary Sewer Improvements Associated with Lakes at Cross Timbers Phase 2. (Ward 2) Click to View

		3.	Consideration of Acceptance of Donated Utility Easement from Woodland Park Edmond LLC for Public Utility Improvements Associated with Woodland Park VI. (Ward 2) Click to View

		4.	Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Puppy Paws - Covell. (Ward 2) Click to View

		5.	Consideration of Approval of Supplemental Appropriation from 2017 Capital Improvement Tax Fund to Art in Public Places and from Art in Public Places to Admin Support - General Government; $8,235.29. (Ward 3) Click to View

		6.	Consideration of Approval of Supplemental Appropriation from Park Tax Fund to Art in Public Places and from Art in Public Places to Admin Support - General Government; $10,000.00. (Ward 3) Click to View

		7.	Consideration of Approval of a Supplemental Appropriation from Visit Edmond Reserves to Various Visit Edmond Budgets for Tourism Needs; $296,880.00. (Citywide) Click to View

		8.	Consideration of Approval of a Supplemental Appropriation from the Asset Forfeiture Fund Restricted Reserves to the Asset Forfeiture Fund Budget for Duty Firearms; $119,011.20. (Citywide) Click to View

		9.	Consideration of Approval of the Fiscal Year 2022-2023 Year End Budget Transfers of Appropriations to Balance Departmental Budget Categories. (Citywide) Click to View

		10.	Consideration of Approval of Supplemental Appropriations from the Water and Wastewater Funds Emergencies and Shortfalls Reserves to Field Services Waterline Maintenance for Water Leak Repairs and to the Waterworks Construction Budget to Fund the Professional Services Agreement with Carollo Engineers Inc; $18,459,390.00. (Citywide) Click to View

	B.		Consideration of Approval of Purchases:

		1.	Consideration of Approval of Amendment to Existing Standard Software License and Maintenance Agreements with Tyler Technologies, Inc for a Computer-Aided Dispatch (CAD) to (CAD) Interface with Additional CrewForce Licenses; Estimated at $46,120.00. (Citywide) Click to View

		2.	Consideration of Approval of Annual Maintenance Costs of the Competition Pool with the Young Men's Christian Association of Greater Oklahoma City (YMCA); $300,000.00. (Ward 4) Click to View

		3.	Consideration of Approval of a Services Agreement Renewal with Edmond Tennis Services, LLC for Operations and Management of Edmond Center Court; $15,000.00 Revenue. (Ward 3) Click to View

		4.	Consideration of Approval of a Services Agreement Renewal with PBAY Sports Facilities Management, LLC (PBAY SFM, LLC) to Manage and Operate Pelican Bay Aquatic Center During the 2024 Season; $213,751.96. (Ward 1) Click to View

		5.	Consideration of Approval of Renewal of Contract with Greg Guggisberg as the Community Development Block Grant (CDBG) Rehab Consultant/Inspector; $30,000.00. (Citywide) Click to View

		6.	Consideration of Acceptance of Bid(s) for Miscellaneous Electrical Distribution Materials for the YourGovShop Member Participants. (Citywide) Click to View

5.			Consideration of Approval of Resolutions and Ordinances:

	A.		Public Hearing and Consideration of Approval of Resolution No. ___ Supporting the Closeout of the Oklahoma Department of Commerce CDBG-CV (Community Development Block Grant - Coronavirus Response) Program. (Citywide) Click to View

	B.		Public Hearing and Consideration of Ordinance No. ___ Amending Chapter 8.08, Decency, Morality and Public Policy of the Edmond Municipal Code by Amending Section 8.08.312 Prevention of Youth Access to Tobacco and Vapor Products Subsection (C) Receipt of Tobacco Products, Nicotine Products or Vapor Products by Minors, to Comply with Changes in State Law; and Providing for Repealer and Severability. (Citywide) Click to View

	C.		Public Hearing and Consideration of Ordinance No. ___ Amending Title 4, Chapter 4.18 Outdoor Sellers of the Edmond Municipal Code to Amend Section 4.18.010 Permit Required; Amend Section 4.18.040 Permit Fee; Add New Section 4.18.060 Penalty; and Providing for Repealer and Severability. (Citywide) Click to View

			[Recess City Council Meeting and Convene Public Works Authority Meeting]

6.			Consideration of Approval of Public Works Authority Regular Meeting Minutes: October 23, 2023. Click to View

7.			Public Works Authority General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Administrative Items:

		1.	Consideration of Approval of Supplemental Appropriations from the Water and Wastewater Funds Emergencies and Shortfalls Reserves to Field Services Waterline Maintenance for Water Leak Repairs and to the Waterworks Construction Budget to Fund the Professional Services Agreement with Carollo Engineers Inc; $18,459,390.00. (Citywide) Click to View

	B.		Consideration of Approval of Purchases:

		1.	Consideration of Approval of Professional Services Contract with Utley and Associates, LLC for Courtney Lane Stormwater Infrastructure Improvements; $23,500.00. (Ward 3) Click to View

		2.	Consideration of Approval of Change Order No. 2 to the Construction Contract with Krapff Reynolds Construction Co. for the Fiscal Year 22 Sanitary Sewer Rehabilitation Project Phase I; $8,700.00 Decrease. (Ward 3) Click to View

		3.	Consideration of Approval of Professional Services Contract Amendment No. 4 with Carollo Engineers Inc for the Arcadia Lake Water Treatment Plant Expansion Project; $17,459,390.00. (Citywide) Click to View

		4.	Consideration of Acceptance of Bid(s) for Miscellaneous Electrical Distribution Materials for the YourGovShop Member Participants. (Citywide) Click to View

			[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting]

8.			Consideration of Planning Items:

	A.		Case No. SP23-00015; Public Hearing and Consideration for a Site Plan for Oklahoma Christian School Performing Arts Center Parking Lot Expansion, Located on the South Side of E 2nd Street, South of Saints Boulevard. (CEC Corporation; Ward 2) Click to View

	B.		Case No. SP22-00049; Public Hearing and Consideration for a Site Plan Application for Take 5 Oil Change, Located on the East Side of Santa Fe Avenue, North of Danforth Road. (Jeffrey Lamigo, Morris Associates, LLC; Ward 4) Click to View

	C.		Case No. Z23-00020; Public Hearing and Consideration of Ordinance No. ___ Rezoning from “C-2” Medium Density Multi-Family to “C-3” High Density Multi-Family Residential & Community Services for Wayne Street Duplexes Located on the Southeast Corner of Baumann and Wayne. (Castle Custom Homes; Ward 1) Click to View

	D.		Case No. Z23-00014; Public Hearing and Consideration of Ordinance No. ___ Rezoning from “C-2” Medium Density Multi-Family to “PUD” Planned Unit Development for Block 20 @ Baumann, Located Between Baumann and Blackwelder and Between Campbell and Hurd. (3DL Group LLC; Ward 1) Click to View

9.			Executive Sessions:

	A.		Executive Session to Discuss the Employment, Hiring, and Appointment of the City Attorney, Specifically to Review and Discuss Applications and Resumes of Those Particular Persons Who Have Applied for Appointment to the Office of the City Attorney of the City of Edmond; Authorized Pursuant to 25 Okla. Stat. Section 307(B)(1).

	B.		Executive Session to Discuss the Purchase of Real Property Generally Located in the Vicinity of Douglas Boulevard and Coffee Creek Road; Authorized Pursuant to 25 Okla. Stat. Section 307(B)(3).

10.			Consideration of Action with Regard to the Purchase of Real Property Generally Located in the Vicinity of Douglas Boulevard and Coffee Creek Road.

11.			Citizen Comments. This is an opportunity for citizens, both resident and non-resident, to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less.

12.			Comments from the Mayor and Members of the City Council.

13.			Adjournment.