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MEETING[1. Call to Order.]
NOVEMBER 27TH, THE LAST NOVEMBER, THE LAST COUNCIL MEETING OF NOVEMBER.[2. Consideration of Approval of City Council Regular Meeting Minutes: November 13, 2023. ]
ORDER BUSINESS CONSIDERATION OF APPROVAL OF THE CITY COUNCIL REGULAR MEETING MINUTES OF NOVEMBER 13TH, 2023.THOSE ARE OUR ONLY MINUTES, MEETING MINUTES THAT WE HAVE TO APPROVE TONIGHT.
THOSE MEETING MINUTES HAVE BEEN APPROVED.
[A. Recognition of Alex Herron from Boy Scout Troop 386 for Improvements to the 1889 Territorial School. ]
WE HAVE A SPECIAL RECOGNITION OF ALEX HERRON FROM THE BOY SCOUT TROOP 3 86 FOR IMPROVEMENTS TO THE 1889 TERRITORIAL SCHOOLHOUSE.UH, ACTUALLY, COUNCIL MEMBER BINS IS GONNA HANDLE THIS PRESENTATION.
ALRIGHT, ALEX, IF YOU COULD COME ON UP AND I KNOW WE HAVE MEMBERS OF OUR, UM, HISTORICAL TRUST BOARD IF YOU GUYS WANT TO COME UP AND JOIN AS WELL.
ONE OF THE GREAT THINGS THAT MAKES EDMOND A WONDERFUL PLACE TO WORK AND LIVE IN OUR COMMUNITY IS WE HAVE JUST GREAT YOUTH AND, UH, A LOT OF THEM HAVE AN OPPORTUNITY TO PARTICIPATE IN COMMUNITY SERVICE IN DIFFERENT WAYS.
AND ALEX HERE HAS DECIDED TO, UH, BE ACTIVE IN THE BOY SCOUT ORGANIZATION.
PROBABLY, YOU KNOW, MOM PROBABLY DID MOST OF THE WORK.
I KNOW YOU'RE THE SCOUTMASTER THOUGH.
SO, ON BEHALF OF OUR, OF OUR CITY AND CITY COUNCIL, WE WANNA RECOGNIZE YOU TONIGHT FOR THAT EFFORT AND SERVICE TO YOUR COMMUNITY WHEN YOU COULD BE UP TO A LOT OF DIFFERENT THINGS.
UM, WE'RE GRATEFUL FOR THAT EXAMPLE.
AND, UH, AND WANNA GIVE YOU OUR APPRECIATION FOR HELPING US WITH ONE OF OUR HISTORIC ASSETS, ALEX.
AND DO WE HAVE A PICTURE UP HERE? IS THAT RIGHT? OH, THERE IT IS.
WELL, ALEX SAID HE IS GOT HIS FINAL EAGLE SCOUT ORDER REVIEW SET FOR DECEMBER.
SO WE LOOK FORWARD TO THAT BEING A SUCCESS.
AND WELCOME YOU AS OUR NEW EAGLE SCOUT HERE NEXT.
AND COUNCIL MEMBER ROBINSON, AFTER THE ALL THE PIGMENT TABLES ARE DONE, THAT, UH, HE'S GONNA INVITE US ALL OVER FOR LUNCH.
NEXT ITEM NUMBER FOUR IS THE CITY COUNCIL GENERAL CONSENT FOUR A, UH,
[A. Consideration of Approval of Administrative Items:]
WE HAVE FOUR ITEMS IN, UH, THE GENERAL CONSENT ITEMS. COUNSEL, IS THERE ANY OF THOSE ITEMS THAT NEED TO BE PULLED TALKED ABOUT? IF NONE, I CAN TAKE A MOTION.SECOND, PLEASE CAST YOUR VOTE.
[B. Consideration of Approval of Purchases:]
OF APPROVAL OF PURCHASES.I'M GLAD WE DON'T HAVE A LOT TONIGHT 'CAUSE I'M LOSING MY VOICE.
ONE NUMBER ONE IS CONSIDERATION OF PROOF OF PROFESSIONAL SERVICES AGREEMENT WITH DAVY RESOURCE GROUP TO CONDUCT A PARK TREE INVENTORY FOR $55,000.
[2. Consideration of Approval of a Professional Services Agreement with Kimley Horn for the Downtown Streetscape Standard Strategy Project; $153,700.00 (ARPA Funds). (Citywide)]
APPROVAL OF A PROFESSIONAL SERVICE AGREEMENT WITH KIMBERLY HORNE OF THE DOWNTOWN STREETSCAPES, UM, STANDARD STRATEGY PROJECT FOR $153,700.WE'RE GONNA HAVE A PRESENTATION ON THIS ONE.
GOOD EVENING, MAYOR CITY COUNCIL.
I'M RYAN OCHSNER, DIRECTOR OF COMMUNITY QUALITY.
AND WANT TO, UH, WALK YOU THROUGH A LITTLE BIT OF THE FEATURES OF THIS AGREEMENT THAT'S BEFORE YOU THIS EVENING.
TO START WITH, I WANNA START WITH SOME ILLUSTRATIONS OF OUR CURRENT STANDARD.
AND, UH, THESE THREE SLIDES ARE PRETTY MUCH THE EXTENT OF OUR CURRENT STANDARD.
AND WHAT THE ILLUSTRATIONS TEND TO SHOW IS THAT, UM, IT IS LACKING IN SOME CONTEXT AND APPLICABILITY TO WHERE IT MAY EXIST IN OUR DOWNTOWN AREA.
UH, AND WHEN WE TALK ABOUT THAT, WE'RE TALKING ABOUT EVERYTHING FROM THE ROADWAY WHERE CARS TRAVEL TO WHERE CARS PARK, TO WHERE, UH, PEDESTRIANS TRAVERSE
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INTO ALL THOSE ACTIVITIES THAT WE WOULD LIKE AND HOPE TO SEE IN OUR PUBLIC SPACES IN THE DOWNTOWN AREA.SO THE NEXT COUPLE OF SLIDES ARE SOME ILLUSTRATIONS FROM OUR CURRENT STANDARD.
UM, THIS ILLUSTRATION, BOTH OF THESE ILLUSTRATIONS ACTUALLY ARE OF COURSE, CONSTRUCTED, UM, NEAR HERE ON BROADWAY AND FIRST STREET.
AND THEY WORK VERY GREAT FOR THOSE LOCATIONS.
WHAT WE'RE FINDING IS AS WE EXPAND THAT TO APPLY DESIGNS TO OTHER AREAS, UM, THEY'RE NOT NECESSARILY CONSIDERING CONTEXT AND MEETING THE NEEDS OF THOSE AREAS.
NOW, THIS ONE, FOR EXAMPLE, LACKING EVERYBODY, ANY INFORMATION ABOUT HOW WIDE SHOULD THE, UH, TRAFFIC LANES BE, FOR EXAMPLE, THOSE ARE IMPORTANT BECAUSE THAT AFFECTS THE SPEED THAT PEOPLE TRAVEL THROUGH THE DISTANCE THAT PEDESTRIANS HAVE TO WALK ACROSS THOSE TRAVEL LANES.
UM, ANOTHER EXAMPLE, AS WE CAN SEE, THIS IS WHAT WAS CONSTRUCTED ON BROADWAY.
THIS IS ABOUT THE TIME THAT THOSE, UH, STANDARDS CAME TO BE IN PLACE.
UM, IF WE USE THIS, WOULD IT BEST MEET OUR NEEDS IF WE TOOK THAT SOMEWHERE ELSE? UM, AS WE'VE WALKED, WORKED THROUGH THIS STREETSCAPE STANDARD DOWNTOWN, WE'VE DEALT WITH, DOES IT HAVE THE LIGHTING THAT WE LIKE AND DESIRE? DOES IT HAVE THE ELECTRICAL CAPABILITIES THAT WE DESIRE TO SUPPORT THE FESTIVITIES ACTIVITIES DOWN HERE? SO AS WE LOOK TO DESIGN NEW STREETSCAPES, UH, WE WANT A STANDARD THAT, UH, REFLECTS ALL THOSE CONSIDERATIONS AND THINGS WE'RE LEARNING FROM THESE EXAMPLES.
SO HERE'S SOME EXAMPLES OF WHAT A COMPLETE, UH, STREET SCAPE STANDARD WILL LOOK LIKE.
AND THIS BEGINS TO TALK THROUGH THE PROCESS OF WHAT THIS AGREEMENT WILL WALK US THROUGH.
UM, THIS IS AN EXAMPLE FROM ANOTHER CITY THAT KIMLEY HORN DID.
AND THEY'RE ACTUALLY, WHO'S GONNA BE OUR CONSULTANT ON THIS, IF YOU AWARD THIS CONTRACT TO THEM.
THIS IS ACTUALLY FROM WACO, BUT WHAT THIS ILLUSTRATES IS THAT THE CONSULTANT IS GONNA WALK THROUGH AND LOOK AT THE DIFFERENT STREETS WE HAVE IN THIS DOWNTOWN AREA.
EVERYTHING FROM GENERALLY UNIVERSITY TO FRETS SOUTH TO APPROXIMATELY FIFTH STREET.
UM, AND TO BEGIN TO, ILL UNDERSTAND WHAT'S THERE, WHAT ARE THE USES THAT OCCUR TO IT, AND WHAT NEEDS TO HAPPEN IN THE PUBLIC SPACE IN REGARDS TO ALL THOSE ELEMENTS I DESCRIBED.
AND THIS IS ANOTHER EXAMPLE FROM THAT STUDY AND THAT STANDARD.
THIS IS AN ENTERTAINMENT STREET, JUST ONE OF THE SEVERAL STYLES THAT MIGHT BE DEVELOPED AND WHAT THE STANDARD WILL DO.
IT'LL PROVIDE IDENTIFICATION FOR WHAT TYPE OF STREET IT IS AND ALL OF THOSE SPACES FOR THE ACTIVITIES THAT SHOULD HAPPEN ON THAT PARTICULAR TYPE OF STREET.
AND HERE WE SEE HOW THIS STANDARD WILL TAKE ON A BROADER COMPREHENSIVE, UM, OUR STANDARD WILL LOOK DIFFERENT THAN THIS, BUT THIS JUST ILLUSTRATES THAT IT DOESN'T JUST LOOK AT THAT ONE SMALL SECTION OF A BLOCK.
IT'LL LOOK AT A BROADER SECTION AND IDENTIFY HOW ALL THOSE THINGS THAT HAPPEN ON THE PRIVATE PROPERTY INTERFACE WITH THE PUBLIC REALM.
AND THEN ALSO TO GET DOWN INTO THE DETAILS OF IDENTIFYING AND SPECIFYING WHAT SHOULD ALL OUR FIXTURES AND FURNISHINGS BE LIKE IN THE STREETS SCAPE, EVERYTHING FROM, LIKE SEE ILLUSTRATED THERE, THE LIGHT POLES AND THE BENCHES AND THE LANDSCAPE AND THE BOLLARDS.
UM, ALL THOSE TYPES OF ELEMENTS.
NOW THIS AGREEMENT WAS RECENTLY REVIEWED BY THE CENTRAL EDMOND URBAN DISTRICT BOARD.
THEY RECOMMENDED APPROVAL AS DOES STAFF.
HAPPY TO ANSWER ANY QUESTIONS TO THE BEST OF MY ABILITY.
I CAN QUICKLY, RYAN, CAN YOU TALK ABOUT THE PUBLIC OUTREACH THAT'LL BE INVOLVED? THANK YOU FOR THE R ON THAT.
PUBLIC OUTREACH WILL BE ONE OF THE FIRST STEPS IN THIS.
AND WE, WE WILL BE USING, UH, REPRESENTATION FROM DA WILL BE, UH, REACHING OUT TO THEM AND THE CENTRAL URBAN DISTRICT AND PROPERTY OWNERS AND TENANTS IN THE DOWNTOWN WHO USE THIS SPACE TO UNDERSTAND WHAT WHAT THEY NEED THE SPACE TO ACCOMMODATE AND ACHIEVE IS ONE OF OUR FIRST STEPS, SIR.
UH, MR. OXMAN, UH, OUR CURRENT STANDARDS AREN'T SUFFICIENT.
FOR WHAT REASONS? OUR CURRENT STANDARDS AREN'T SUFFICIENT BECAUSE THEY DON'T PROVIDE, UH, CONTEXT ABOUT WHAT'S AROUND, UH, THAT AREA.
THEY'RE ALSO DON'T PROVIDE THE DIMENSIONAL STANDARDS, THE INFORMATION WE NEED ABOUT, LIKE I SAID, HOW WIDE TRAFFIC LANES SHOULD BE, BUT ALSO WHAT'S THE CONSTRUCTION UNDER THE SIDEWALKS? WHAT'S THE TYPES OF, UH, SURFACES THAT, UH, THE SIDEWALKS ARE MADE OUT OF? HOW ARE THEY ALL CONSTRUCTED AND TIE IN TOGETHER TO PROVIDE A COMPLETE SYSTEM? OUR CURRENT STANDARDS DON'T PROVIDE THAT.
AND THE RECOMMENDATIONS COMING FROM KIMBERLY HORN AND WORKING WITH YOU AND MR. ANSON, MR. BRIAN, YOU'LL TIGHTEN AND, AND, UH, MS. DOZIER, THOSE WILL GET TIGHTENED UP TO WHERE ALL OF YOUR NEEDS OR
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DESIRES FOR THE STREETSCAPE IN THE CITY OF EDMOND WILL GET BUTTONED UP WITH THIS ONE REPORT.ALL THOSE THINGS WILL GET BUTTONED UP.
EVERYTHING FROM THE, UH, THE NEEDS OF THE FOLKS WHO MAINTAIN THOSE LIGHTING SYSTEMS TO THE NEEDS OF THE BUSINESS OWNERS WHO WANNA OPERATE, UM, AND FUNCTION IN THAT SPACE AND ADJACENT TO IT.
SO THAT'S THE INTENT AND EXPECTATION THAT ALL OF THAT WILL BE CAPTURED IN THIS? YES.
AND DO YOU THINK YOU'LL CONTINUE, OR THEIR RECOMMENDATIONS WILL CONTINUE SOME TYPE OF TERRITORIAL DESIGN THAT HAS BEEN KIND OF THE NORM DOWNTOWN? THAT'S A GREAT QUESTION.
AND THAT'S SOMETHING THAT THE STAKEHOLDER GROUP THAT I'VE, UH, RESPONDED TO MR. RIGBY ABOUT, UH, WILL HELP DECIDE WHAT THAT STYLE AND LOOKS AND FEEL SHOULD BE LIKE.
WHAT'S THEIR TIMELINE? THEIR TIMELINE? THEY ANTICIPATE THEIR WORK WILL TAKE SIX MONTHS.
I PLAN FOR ANOTHER COUPLE OF MONTHS TO CAPTURE THE INPUT AND REVIEW THROUGH DIFFERENT BOARDS THAT WE WANT TO ENGAGE.
SO I'M ANTICIPATING COMPLETION WITHIN SIX TO EIGHT MONTHS.
WHEN YOU MENTIONED ABOUT THE, UM, PUBLIC OUTREACH, DID YOU TALK ABOUT DEBA, THE THE PROPERTY OWNERS, TENANTS DOWNTOWN? IS THERE GOOD? WHAT ABOUT FOR THE, UH, CITIZENS THAT WE EXPECT TO, THAT WE WANT, THAT WE NEED TO COME DOWNTOWN? ARE WE GONNA HAVE CITIZENS OUTREACH FOR THEM TO, BECAUSE SOME OF THE COMMENTS I'VE HEARD ARE, YOU KNOW, I'M GLAD WE'RE GONNA LOOK AT THE SIDEWALKS BECAUSE CERTAIN AREAS OF THE BRICKS, YOU KNOW, THAT WE HAVE DOWN THERE.
ONE IS FROM A MAIN, THERE'S A COST ASSOCIATED WITH MAINTENANCE BECAUSE ONCE THE FOUNDATION STARTS MOVING, THEN IT'S, THERE'S A HAZARD THERE.
BUT FROM THE A DA AND THE PEOPLE THAT ARE HAVE, UM, MOBILITY ISSUES, MOBILITY, THE BRICKS CAUSE A PROBLEM.
AND, UM, OTHER THINGS THAT, UH, PROPERTY, NOT PROPERTY OWNERS, BUT SOME OF THE STORE OWNERS ARE TALKING TO ME ABOUT THIS, THE TREES AND THE, THE GROWTH THAT, OH, THE TREE'S BEAUTIFUL, BUT NOBODY CAN SEE MY SIGN THAT'S HERE NOW.
AND THEN OTHERS JUST LINE OF SIGHT WHEN WE'RE BACKING OUT.
UM, BECAUSE IT'S OF THE, IS IT THE PROPER ANGLE THAT WE'RE BACKING OUT COMPARED TO SEEING THAT BEAGLE EITHER COMING NORTH OR SOUTH? SO THOSE ARE SOME OF THE OTHER THINGS THAT I, I'M ASSUMING THAT ARE GONNA BE CONSIDERED OR TALKED ABOUT IN, IN THIS STUDY, UH, AS WE TRY TO BECOME MORE MOBILE IN OUR DOWNTOWN AREA AND ARE LOOKING FOR SAFETY OF JUST THE WALKING OF THE PEDESTRIANS AND ALSO THE OF THE VEHICLES.
UH, SAFETY AND ACCESSIBILITY, UM, AND CITIZEN DESIRE, WE WANT TO CAPTURE ALL OF THAT THROUGH THIS PROCESS.
AND WE'RE GONNA USE OUR STAKEHOLDER GROUP AND OUR PUBLIC BOARDS AS THIS IS DEVELOPED TO GO THROUGH AND CAPTURE AS MUCH OF THAT AS WE CAN.
SO IF WE HAVE, UM, SOMEONE FROM THE PUBLIC WHO WANTS TO MAKE A COMMENT, IS THERE, ARE WE GONNA HAVE ACCESS FOR THEM TO SEND IN A NOTE OR SOMETHING LIKE THAT? YES, ABSOLUTELY.
UM, I'M ASSUMING THAT THIS STUDY'S NOT GONNA HAVE ANYTHING TO DO WITH A STREET CLOSURE, PARTICULARLY MAIN STREET.
THIS STUDY HAS NOTHING TO DO WITH THAT STREET CLOSURE.
IF IT COMES UP IN YOUR DISCUSSIONS WITH THEM, TELL 'EM, YOU KNOW, AT LEAST ONE MEMBER OF THE COUNCIL, IT'S NEVER GONNA BE FOR THAT.
I DID HAVE A, UM, A RESIDENT REACH OUT AND I'M SURE SOME OF THE OTHER COUNCIL DID TOO.
UM, WHO HAS A DAUGHTER WHO'S HANDICAPPED AND HAS A WHEELCHAIR AND A VAN THAT SHE HAS TO GET HER IN AND OUT OF AND DIDN'T HAVE A PLACE TO PARK THERE AND HAD TO, SHE SAID SHE HAD TO BACK OUT INTO THE TRAFFIC AND JUST STOP TRAFFIC TO WHEEL HER DAUGHTER INTO THE CAR.
SO, UM, I KNOW WE'RE TALKING ABOUT WALKABILITY.
I KNOW THERE'S PARKING GARAGES THAT PEOPLE CAN WALK TO, BUT THERE'S SOME FOLKS WHO CAN'T.
SO, UM, MAYBE THAT'S SOMETHING A COUPLE OF, UH, VAN ACCESSIBILITY, UM, PARKS, PARKING SPACES THAT COULD BE PUT IN.
AND GREAT, UH, COMMENT AND INPUT, UM, FROM, FROM EACH OF YOU THIS EVENING.
AND THAT'S THE, THAT'S THE LEVEL OF DETAIL AND RICHNESS THAT WE NEED TO CAPTURE IN THIS STUDY.
ARE WE GOING TO RECEIVE A PRELIMINARY, UH, BRIEF BEFORE IT GOES FINAL? WE'LL ABSOLUTELY PROVIDE YOU A PRELIMINARY BEFORE IT GOES FINAL.
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THANK YOU, SIR.THE, UH, THIRD PURCHASE IS THE CONSIDERATION OF APPROVAL OF THE FIRST AMENDMENT TO THE CLINIC SERVICES AGREEMENT WITH CARE A TC INC FOR $669,921 AND 49 CENTS.
COUNSEL, THOSE ARE OUR THREE PURCHASES TODAY AND UNDER THE CITY COUNCIL MEETING FOR, WOULD YOU LIKE TO DO, MR. MAYOR? I MAKE A MOTION TO PROVE FOUR B 1 23.
THOSE PURCHASES HAVE BEEN APPROVED.
NEXT IS ITEM C IS CONSIDERATION OF APPROVAL OF RESOLUTION, CONSIDERATION
[1. Consideration of Resolution No. ___ Creating the Development Impact Fee Focus Group; Establishing its Duties and Responsibilities; Providing for the Appointment and Qualifications of Members; Providing for Meeting Rules; and Providing for Dissolution. (Citywide)]
OF RESOLUTION NUMBER 53 DASH 2353 DASH 23, CREATING THE DEVELOPMENT IMPACT FEE FOCUS GROUP ESTABLISHING ITS DUTIES AND RESPONSIBILITIES, PROVIDING FOR THE APPOINTMENT AND QUALIFICATIONS OF MEMBERS PROVIDING FOR MEETING RULES AND PROVIDING FOR DISSOLUTION.HOW YOU DOING, SIR? GOOD, SIR.
YOU GONNA GIVE US A PRESENTATION? LET'S JUST DO COMMENTS.
I LEAD THE CITY'S LONG RANGE, UH, PLANNING TEAM.
UH, THAT TEAM IS CONCERNED WITH IMPLEMENTING KEY COMPONENTS OF THE CITY'S COMPREHENSIVE PLAN, THE ADMIN PLAN, 2018.
TO THAT END, I'M PROJECT MANAGING, UH, CONSULTANT TEAM THAT'S STUDYING THE EFFICACY OF DEVELOPMENT IMPACT FEES HERE IN EDMOND, UH, BASED ON THE APPROVED SCOPE OF WORK, THE DISCUSSION AND FEEDBACK WITH CITY COUNCIL.
DURING OUR WORKSHOP LAST MONTH, STAFFER PREPARED THIS RESOLUTION FOR YOUR CONSIDERATION.
THE RESOLUTION ESTABLISHED THE FOCUS GROUP THAT WILL ASSIST THE CONSULTANT WITH THIS STUDY FOCUS GROUP IS COMPOSED OF REPRESENTATIVES FROM THE PARKS BOARD, THE CIP BOARD, CENTRAL EDMOND URBAN DISTRICT BOARD, THE PLANNING COMMISSION, THE DEVELOPMENT CONSTRUCTION INDUSTRY, AND EDMOND CITIZENS AT LARGE.
CURRENTLY THE PLAN IS THAT THE FOCUS GROUP WILL MEET THREE TIMES OVER THE COURSE OF THE STUDY, INCLUDING THEIR FIRST MEETING, WHICH IS SCHEDULED FOR NEXT MONDAY, DECEMBER 4TH, 5:00 PM THE CONFERENCE CENTER COVELL.
AND SOONER, UH, FOLLOWING THE FOCUS GROUP MEETING, THERE WILL BE A PUBLIC OPEN HOUSE SO PEOPLE CAN LEARN ABOUT DEVELOPMENT, IMPACT FEES.
ASK QUESTIONS TO OUR CONSULTANT TEAM.
THE OPEN HOUSE STARTS AT SIX 30 AND IS ALSO AT THE EDMUND CONFERENCE CENTER, BALLROOM'S THREE A AND B.
UH, LASTLY, IN TERMS OF THE SCHEDULE, WE SHOULD SEE DRAFT DELIVERABLES FOR THIS STUDY, UH, LATER THIS SPRING, UM, WITH THE FINAL STUDY ORDINANCE AND ADMINISTRATIVE ITEMS DELIVERED TO US IN THE SUMMER.
WITH THAT, I'LL TRY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
COUNSEL, ANY QUESTIONS AS PART OF THE PROCESS? ARE WE GONNA BE ABLE TO ENGAGE OKLAHOMA CITY, JUST KIND OF DOING APPLES TO APPLES? AND THEN ALSO JUST KIND OF EVALUATE, UH, LESSONS LEARNED SINCE THEY'VE BEEN AT THIS FOR A WHILE.
THINGS THAT THEY MIGHT HAVE DONE DIFFERENTLY OR, YEAH.
SO THE SHORT ANSWER TO THAT QUESTION IS YES.
WE'VE ALREADY STARTED DISCUSSIONS WITH THEIR STAFF ABOUT, YOU KNOW, HOW THEY'RE MEASURING SUCCESS, WHAT KINDS OF PROJECTS ARE THEY ABLE TO DO WITH THEIR PROGRAM, HOW IS IT TO ADMINISTER AND THINGS LIKE THAT.
UM, SO THAT'S SORT OF PROVIDING, THAT'S NICE THAT THEY ARE ABLE TO KIND OF PROVIDE COMFORT TO OUR STAFF AND THAT WE CAN ALL GET THROUGH THIS TOGETHER.
UM, SECONDLY, UM, OUR, OUR CONSULTANT, UH, TISCHLER BIAS, UM, D DOES THESE DOES IS IN HUNDREDS AND HUNDREDS DISEASE STUDIES THROUGHOUT THE COUNTRY.
THEY DO UPDATES FOR, UH, COMMUNITIES, UM, ALL THE TIME.
IN FACT, THEY'RE WORKING ON THE UPDATE FOR OKLAHOMA CITIES RIGHT NOW.
SO IN TERMS OF LESSONS LEARNED AND KIND OF THE MODERN BEST PRACTICE FOR IMPACT FEE PROGRAMS, I THINK WE'VE GOT THE RIGHT TEAM ON BOARD.
ANY OTHER QUESTIONS? COUNSEL CAN THANK YOU VERY MUCH.
COUNSEL, WHAT WOULD YOU LIKE TO KNOW IN THIS RESOLUTION? MOTION TO APPROVE.
NEXT WE HAVE A SERIES OF APPOINTMENTS, UM, UNDER FIVE FIVE A
[A. Mayor Appointments:]
FIRST, UM, IT'S THE MAYOR APPOINTMENTS APPOINTMENT OF CORY WINSTON TO THE COMMUNITY AGENCY REVIEW.COMMISSION TERM EXPIRES JUNE, 2026.
SECOND IS THE APPOINTMENT OF CHRISTINA HUFF TO THE CITIZEN PARTICIPATION COMMITTEE TERM EXPIRES JUNE, 2026.
[B. Ward One Appointments:]
ONE APPOINTMENT APPOINTMENT OF RYAN DLE DOLEY, I'M SORRY.AS A REPRESENTATIVE OF THE PUBLIC AT LARGE TO THE DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES DECEMBER, 2024.
NUMBER TWO IS APPOINTMENT OF SIMON BAKER TO THE COMMUNITY AGENCY REVIEW.
COMMISSION TERM EXPIRES JUNE, 2026.
THREE IS APPOINTMENT OF HALEY BIGGS TO THE VISUAL ARTS COMMISSION TO REPLACE MATTHEW MEYERS TERM EXPIRES JUNE, 2025.
[C. Ward Two Appointments:]
APPOINTMENTS APPOINTMENT OF ANDREW FRENCH AS THE REPRESENTATIVE OF THE PUBLIC AT LARGE AT[00:20:01]
THE TO THE DEVELOPMENT IMPACT FEE.FOCUS GROUP TERM EXPIRES DECEMBER, 2024.
[D. Ward Three Appointments:]
PODIUM OF CODY MOSLEY AS A REPRESENTATIVE OF THE PUBLIC AT LARGE TO THE DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES DECEMBER, 2024.[E. Ward Four Appointments:]
FOUR APPOINTMENT APPOINTMENT OF RYAN CHAPMAN AS A REPRESENTATIVE OF THE PUBLIC AT LARGE TO THE DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES DECEMBER, 2024.THOSE APPOINTMENTS ARE NOW, THOSE NOMINATIONS ARE NOW APPOINTMENTS.
[F. Other Appointments and Reappointments:]
AND OTHER REAPPOINTMENTS APPOINTMENT OF CHRIS ANDERSON, CHRIS CHALICE, HAM KAH, PATRICK ALOR, TODD MCKINNIS, ZACH HOLLAND, AND ZACH ROACH.AS DEVELOPMENT SECTOR REPRESENTATIVES TO DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES DECEMBER, 2024.
THE APPOINTMENT OF AUSTIN GOTCHU AND BRIAN BLUNDELL AS REPRESENTATIVE OF THE PLANNING COMMISSION TO THE DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES, UH, DECEMBER, 2024.
THEN WE HAVE THE APPOINTMENT OF BRANDON RADER AND DANNY MARKS AS REPRESENTATIVE OF THE CENTRAL EDMOND URBAN DISTRICT BOARD TO THE DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES DECEMBER, 2024.
YOU HAVE APPOINTMENT OF GARY BARTLEY AND SANDRA NAP AS REPRESENTATIVES OF THE PARK AND RECREATION ADVISORY BOARD TO THE DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES DECEMBER, 2024.
WE HAVE THE APPOINTMENT OF DAVID MILLER AND PEGGY GUIDE AS REPRESENTATIVES OF THE CAPITAL IMPROVEMENT PROJECT ADVISORY BOARD TO THE DEVELOPMENT IMPACT FEE FOCUS GROUP TERM EXPIRES DECEMBER, 2024.
REAPPOINTMENT OF BRAD JOLLOF AND KENNY STEVENSON AS EMPLOYEE REPRESENTATIVES TO THE EMPLOYEE PENSION BOARD.
ADMINISTRATIVE COMMITTEE TERM EXPIRES JUNE, 2025.
THE, THE REAPPOINTMENT OF CHARLIE ETT AS THE RETIRED EMPLOYEE REPRESENTATIVE TO THE EMPLOYEE PENSION BOARD.
ADMINISTRATIVE COMMITTEE TERM EXPIRES JUNE, 2025.
UM, THE REEMPLOYMENT OF RUSTY HILL IS THE ADMIN RESIDENT REPRESENTATIVE TO THE EMPLOYEE PENSION BOARD.
ADMINISTRATIVE COMMITTEE TERMS EXPIRES JUNE, 2025.
MR. MAYOR, I'D MAKE A MOTION TO APPROVE THOSE APPOINTMENTS.
SECOND, PLEASE CAST YOUR VOTE.
THOSE APPOINTMENTS HAVE BEEN APPROVED.
NEXT I NEED A MOTION TO REASSESS THE CITY COUNCIL MEETING AND CONVENE THE PUBLIC WORKS AUTHORITY MEETING.
SECOND, PLEASE CAST YOUR VOTE MR. MOORE.
THANK YOU MRS. MR. ROBS, DOES THAT NOT WORK AGAIN AHEAD? NOW WE'RE IN THE PUBLIC WORKS AUTHORITY MEETING.
[6. Consideration of Approval of Public Works Authority Regular Meeting Minutes: November 13, 2023.]
OF THE PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES OF NOVEMBER 13TH, 2023.THOSE MEETING MINUTES HAVE BEEN APPROVED.
[A. Consideration of Approval of Administrative Items:]
APPROVAL OF THE ADMINISTRATIVE ITEMS. WE HAVE ONE ITEM HERE, WHICH IS CONSIDERATION OF APPROVAL FOR THE THIRD AMENDMENT TO BE AMENDED AND RESTATED SOLID WASTE TRANSFER AGREEMENT BETWEEN ETS ENTERPRISES AND THE M PUBLIC WORKS.COUNSEL, ANY QUESTIONS, COMMENTS ON THIS ADMINISTRATIVE ITEM SEVEN A ONE MOVE TO APPROVE.
NEXT FOR CONSIDERATION OF, UH,
[B. Consideration of Approval of Purchases:]
APPROVE OF PURCHASES, CONSIDERATION OF APPROVAL OF PUR PROFESSIONAL SERVICE CONTRACT WITH HEWITT ZOLES, INC.FOR THE 1704 EDGEWOOD DRIVE DRAINAGE IMPROVEMENT FEASIBILITY STUDY FOR $15,800.
CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICE CONTRACT WITH HEWITT ZOLL INC.
FOR STORMWATER MASTER PLAN DEVELOPMENT AREAS EAST AND NORTH OF UCO FOR $189,350.
YOU HAVE CONSIDERATION APPROVAL OF CHANGE ORDER NUMBER TWO, THE CONS.
CONS, CONSTRUCTION CONTRACT WITH HYDRO RESOURCES MID CONTINENT INC.
FOR WATER MASTER PLAN IMPROVEMENT PROJECT, WEL 1 2 3.
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PHASE ONE, A HUNDRED THOUSAND $193 AND 26 CENTS INCREASE.AND THEN WE HAVE THE CONSIDERATION APPROVAL OF MASTER SERVICE AGREEMENT WITH BEAN ENGINEERING FOR DESIGN, PROJECT MANAGEMENT, AND OTHER ENGINEERING SERVICES FOR ADMIN ELECTRIC COUNSEL.
THOSE ARE OUR PURCHASES UNDER THE EPW OF THE PUBLIC WORKS AUTHORITY MEETING.
THOSE PURCHASES HAVE BEEN APPROVED.
NOW NEED A MOTION TO ADJOURN THE PUBLIC WORKS AUTHORITY MEETING AND
WE ARE NOW BACK IN CITY COUNCIL MEETING.
[8. Discussion and Direction to City Staff Regarding City Council and Public Works Authority Meeting Rules. (Citywide)]
ITEM NUMBER EIGHT, WHICH IS DISCUSSION IN DIRECTIONS TO CITY STAFF REGARDING CITY COUNCIL AND PUBLIC WORKS AUTHORITY MEETING RULES, THE HONORABLE CITY CLERK.UH, COREY ATKINSON, CITY CLERK, AGAIN, A PLEASURE TO BE WITH YOU THIS EVENING.
UM, THIS ITEM IS A CONTINUATION OF OUR OCTOBER 9TH, UH, WORKSHOP.
UM, AND JUST TO REFRESH, UH, YOUR MEMORY AND THE PUBLIC'S MEMORY, UM, AT THAT WORKSHOP WE DISCUSSED THE POSSIBILITY OF ADOPTING, UH, RULES FOR CITY COUNCIL AND PUBLIC WORKS AUTHORITY MEETINGS, JUST LIKE THE MEETING WE'RE IN THIS EVENING.
UM, IN THAT CONVERSATION, UM, THE FEEDBACK THAT WE HEARD WAS THAT IT WOULD BE APPROPRIATE TO, UM, ESTABLISH, UH, RULES THAT ARE IN LINE WITH OUR VALUES OF TRANSPARENCY, ACCESSIBILITY, EFFICIENCY AND EFFECTIVENESS.
BUT ALSO BALANCING THAT WITH, UH, MAKING SURE THAT ITEMS ARE, ARE CLEAR AND UNDERSTANDABLE TO MEMBERS OF THE PUBLIC.
UM, NOT TO, UM, CREATE A, A BYZANTINE SYSTEM OF RULES THAT ARE HARD TO UNDERSTAND, UM, BUT AGAIN, ACCESSIBLE AND TRANSPARENT TO THE PUBLIC.
SO IN LIEU, IN INSTEAD OF ADOPTING ROBERT'S RULES OR SOMETHING OF THAT NATURE, UM, THE, THE FEEDBACK THAT WE HEARD WAS IT WOULD BE BETTER TO BUILD OUR OWN RULES THAT, UM, THAT ARE APPLICABLE JUST TO US, YOU KNOW, UH, NOT THE 700 PAGES OF ROBERT'S RULES, BUT MAYBE SIX AND A HALF OR SO PAGES THAT ARE APPROPRIATE FOR THE CITY OF EDMOND.
SO SINCE THAT MEETING, UM, WE HAVE DRAFTED SOME RULES WHICH ARE, UH, ATTACHED AS PART OF THIS PACKET.
SO, UM, I, ONE, UH, ONE, ONE THING I WANNA NOTE HERE IS THAT, UM, THE RULES THAT ARE DRAFTED ARE, ARE, YOU KNOW, WE CAN CHANGE EVERYTHING.
IT, IT'S NOTHING THAT'S SET IN STONE AT THIS POINT.
SO WE REALLY WANT TO INCORPORATE ANY FEEDBACK AND PERSPECTIVES YOU HAVE, UH, WHEN, WHEN, WHEN WE'RE HAVING THIS CONVERSATION.
AND SO, UM, UM, JUST TO GET INTO THIS A BIT, AND PLEASE FEEL FREE TO STOP ME AS WE'RE TALKING.
UM, THERE'S, THERE'S TWO KIND OF, UH, PAR TWO PARTS TO THIS.
THE FIRST PART, UH, IS SOME, UH, CHANGES TO THE INTERNAL, UH, STAFF AGENDA POLICY.
AND, UH, THERE'S TWO PORTIONS TO THAT.
THE FIRST PROPOSAL IS TO MOVE PUBLIC WORKS AUTHORITY, UH, CONSENT AND DISCUSSION ITEMS, UH, BEFORE CITY COUNCIL CONSENT AND DISCUSSION ITEMS. WE FEEL THAT THIS WILL HELP ITEMS FLOW A LITTLE BIT BETTER AT THE BEGINNING, ESPECIALLY IF WE HAVE A, A, UH, MORE DEFINED, UH, GENERAL CONSENT CATEGORY.
AND THE SECOND PART OF THIS POLICY CHANGE PROPOSAL IS TO PROVIDE WRITTEN GUIDANCE ON WHAT ITEMS DO AND DO NOT GO INTO GENERAL CONSENT.
AND SO, JUST AS A REMINDER FOR, UH, FOR MEMBERS THAT MIGHT BE, UH, MEMBERS OF THE PUBLIC THAT MIGHT BE WATCHING THIS, UM, YOU KNOW, A GOOD, GOOD IDEA WHEN YOU'RE TALK THINKING ABOUT WHAT GENERAL CONSENT IS, IS IT'S STILL SOMETHING THAT'S BEING CONSIDERED IN A PUBLIC MEETING.
THERE'S INFORMATION IN THE PACKET ON THE AGENDA ITEM.
THE AGENDA ITEM HAS TO BE LISTED ON THE AGENDA, THE DETAIL OF THE PURCHASE, UM, WHAT THE PROPOSED ACTION IS.
UM, AGAIN, THERE THERE MIGHT BE DETAIL IN THE PACKET THAT PROVIDES THE BACKGROUND.
THERE MIGHT BE A STAFF MEMBER'S CONTACT, UH, FOR YOU TO BE ABLE TO ASK QUESTIONS ABOUT THE ITEM.
BUT IT'S JUST A MATTER OF IS THE COUNSEL GOING TO DISCUSS THE ITEM? THAT'S REALLY THE LINE YOU DRAW ON WHAT IS GENERAL CONSENT VERSUS WHAT IS NOT.
AND SO, YOU KNOW, THERE IS A PORTION OF OUR AGENDA THAT WE'VE ALWAYS CALLED GENERAL CONSENT.
WE DON'T REALLY TREAT IT LIKE A TRUE GENERAL CONSENT IN PARLIAMENTARY PROCEDURE.
AND SO THE IDEA IS HAVING A MORE DEFINED, UH, CONSENT CATEGORY WILL LET US DISPENSE WITH THAT, UH, THOSE ITEMS QUICKER AND MOVE ON TO THE DISCUSSION ITEMS. UM, AND SO THE IDEA IS IF WE'RE, IF IT'S NOT IN CONSENT, THERE WOULD BE SOMEONE UP HERE GIVING EITHER COMMENTS OR A PRESENTATION.
AND SO WHEN WE'RE TALKING ABOUT MAYBE PROVIDING SOME GUIDELINES FOR GENERAL CONSENT, THIS IS, UH,
[00:30:01]
BASED ON, UM, A SLIDE THAT WAS SHOWN IN THE, UM, THE WORKSHOP.BUT BASICALLY SAYING THAT IT SHOULD BE IN GENERAL CONSENT UNLESS, AND THEN THERE'S ALL THESE CATEGORIES, YOU KNOW, WE, A PUBLIC HEARING IS REQUIRED.
UH, MY, MAYBE BY LAW AGREEMENT OR OTHER POLICY, A COUNCIL MEMBERS INDICATED BEFORE THE MEETING THAT THEY WANT TO DISCUSS THE ITEM, UH, COUNCIL MEMBER HAS, UH, INDICATED THEY HAVE A CONFLICT OF INTEREST AND A A A SEPARATE VOTE NEEDS TO BE TAKEN.
THEY'RE GONNA STEP OUTTA THE ROOM WHILE WE TAKE THAT VOTE.
WELL, WE WOULDN'T WANT THAT TO BE ON CONSENT 'CAUSE THEY CAN, UH, THEN THEY WOULDN'T BE ABLE TO VOTE ON THAT.
SO, UM, CONFLICTING RECOMMENDATIONS.
MAYBE THIS BOARD HAS SAID ONE THING, ANOTHER BOARD HAS SAID SOMETHING ELSE, OR MAYBE STAFF IS NOT IN AGREEMENT WITH THE RECOMMENDATIONS OF BOARDS.
UM, ALL THOSE DIFFERENT HYPOTHETICALS.
I'M GONNA SKIP THE NEXT THREE AND DO THE END AND THEN WE'LL COME BACK.
UM, A PRESENTATION IS NECESSARY TO EXPLAIN THE AGENDA ITEM, UH, DISCUSSION IS NECESSARY TO PROVIDE DIRECTION ON THE AGENDA ITEM OR OTHERWISE NOT APPROPRIATE OUR CATCHALL, UM, UH, THAT THAT MAY BE APPLICABLE IN CERTAIN SITUATIONS.
SO WHERE I THINK WE GOT HUNG UP A LITTLE BIT IN PREVIOUS CONVERSATIONS ON THIS WAS, IS THERE A DOLLAR AMOUNT FOR CERTAIN ITEMS THAT ITEMS SHOULD BE IN GENERAL CONSENT OR SHOULD NOT BE, IF IT INVOLVES A, FOR EXAMPLE, A PURCHASE OR APPROVAL OF CONTRACT INVOLVING OVER THIS DOLLAR AMOUNT, UM, DOES IT ALWAYS NEED TO BE DISCUSSED? UM, IF IT, IT'S A CHANGE ORDER OR CONTRACT AMENDMENT WHERE THE TOTAL PROJECT COST IS OVER A CERTAIN DOLLAR AMOUNT, DOES IT ALWAYS NEED TO BE DISCUSSED IF IT'S A SUPPLEMENTAL OR TRANSFER FOR APPROPRIATION OVER A CERTAIN AMOUNT? UH, DOES IT NEED TO BE DISCUSSED? UM, OUR PURCHASING POLICY AND STATE LAW PROVIDE REQUIREMENTS FOR THINGS THAT WE BRING TO COUNCIL.
SO THE, WHEN, WHEN ITEMS ARE ON THE AGENDA, GENERALLY THAT'S 'CAUSE THEY ARE REQUIRED TO BE HEARD BY COUNSEL.
UM, AND SO FUNCTIONALLY, UM, YOU KNOW, I I'M NOT SAYING THAT THERE ISN'T A EXAMPLE, UH, OUT THERE THAT THIS IS A HUNDRED PERCENT TRUE, BUT I WOULD SAY GENERALLY YOU CAN PUT ANY DOLLAR AMOUNT INTO GENERAL IF YOU WANTED TO.
I THINK I USED THE EXAMPLE OF A, ANOTHER CITY THAT PUT A $32 MILLION PROJECT INTO GENERAL CONSENT.
I DON'T KNOW IF THAT'S A GOOD IDEA.
UM, BUT THAT'S, THAT MIGHT BE A MORE GENERAL FUNCTION OF JUST WHAT THEY'LL ALL, AS LONG AS IT'S CONSIDERED AND, AND, AND VOTED ON IN A PUBLIC MEETING.
BUT I THINK THERE PROBABLY IS A DOLLAR AMOUNT THAT COULD BE CONSIDERED.
UM, ORIGINALLY WHEN WE WERE LOOKING AT OTHER EXAMPLES, UM, THERE, THERE IS NO GOOD EXAMPLE IN OKLAHOMA, UNFORTUNATELY, UH, OF DRAWING THIS LINE.
UM, NUMBERS THAT WE HEARD, UH, FROM OTHER INSTITUTIONS WERE IN THE NEIGHBORHOOD OF $500,000 PURCHASES.
UM, OTHER INDIVIDUALS WERE COMMUNICATING THAT MAYBE IT'S A HUNDRED THOUSAND DOLLARS.
UM, SO I, THIS IS THE FIRST POINT.
I, I WOULD JUST LIKE TO STOP AND, AND TAKE A MOMENT TO ASK COUNSEL IF THERE ARE ANY PERSPECTIVES ON WHAT THESE DOLLAR AMOUNTS SHOULD BE.
I THINK, AND KNOWING THAT WE CAN ALWAYS, 1, 2, 3, THERE ARE ALL THESE OTHER WAYS IN WHICH SOMETHING WILL BE DISCUSSED AND CONSIDERED.
UM, AND NOT A GENERAL CONSENT ITEM.
I DON'T KNOW THAT THE MONETARY AMOUNT IS AS IMPORTANT AS IT MAY INITIALLY SEEM.
UH, BECAUSE CERTAINLY IF A COUNCIL MEMBER, LIKE NUMBER TWO, A COUNCIL MEMBER HAS INDICATED THEY WOULD LIKE TO DISCUSS THE ITEM.
UM, BUT LIKE YOU, I, I, AND I GUESS LET'S SEE WHERE THE TOTAL COST IS OVER.
I, I DON'T KNOW THAT SIX IS, IS NECESSARY.
UM, BECAUSE WHAT IF WE HAVE A LARGE PROJECT, BUT THERE'S A CHANGE THAT'S A THOUSAND DOLLARS CHANGE.
TO ME, THAT SHOULD BE A GENERAL CONSENT ITEM.
SO I THINK MORE FIVE AND SEVEN, THERE PROBABLY ARE NUMBERS THAT MIGHT MAKE SENSE.
AND I, JUST TO EMPHASIZE WHAT YOU JUST SAID, YOU KNOW, I, IN, IN THIS LIST, I'M, I'M CONTEMPLATING THE IDEA THAT SOME COUNCIL MEMBER HAS SAID BEFORE THE MEETING THAT THEY DON'T WANT IT ON CONSENT.
WELL, REGARDLESS OF WHAT WE DO AS FAR AS PUTTING IT IN GENERAL CONSENT, EVERY COUNCIL MEMBER IS STILL GOING TO HAVE THE RIGHT TO PULL IT FROM CONSENT IN THE MEETING.
SO IF, IF THEY FEEL, IF ANY, A SINGLE INDIVIDUAL COUNCIL MEMBER FEELS THAT IT NEEDS TO BE DISCUSSED, IT WILL BE DISCUSSED.
IT'S JUST A MATTER OF THE REGULAR PRACTICE AND WHERE WE PUT IT IN THE AGENDA.
SO IF THERE WAS A COUNCIL MEMBER THAT SAID, I DON'T BELIEVE THAT GENERAL CONSENT SHOULD EXIST, LIKE WE SHOULD DISCUSS EVERY ITEM THAT'S GONNA BE THE WAY THAT WE OPERATE UNDER THE RULES THAT ARE PROPOSED.
NOW, IF SOMETHING'S NOT A GENERAL CONSENT ITEM, THAT DOESN'T, OR DOES IT MEAN THAT THE GENERAL PUBLIC CAN COMMENT? OR IF WE BRING IT, AM I UNDERSTANDING CORRECTLY? IT'S GENERAL CONSENT.
WE VOTE ON THAT WHOLE GROUP OF GENERAL CONSENT ITEMS AS A GROUP.
UM, IF IT IS FOR DISCUSSION OR CONSIDERATION, THEN
[00:35:01]
NOT ONLY DISCUSSION BY THE COUNCIL AND MAYOR, BUT ALSO BY THE GENERAL PUBLIC, OR NOT NECESSARILY.WHEN I'M, WHEN I'M USING THE TERMS DISCUSSION AND CONSIDERATION, I'M, UH, USING THAT, UH, AS A MATTER OF COUNSEL DISCUSSING THE, OKAY.
UM, THE, THE ITEMS THAT I WOULD SAY THE PUBLIC WOULD HAVE A RIGHT TO PARTICIPATE IN WOULD BE PUBLIC HEARINGS.
AND YOU BRING UP AN INTERESTING IDEA.
WE DON'T HAVE TO PUT A DOLLAR AMOUNT AT ALL OF THIS.
WE COULD STRIKE ALL THREE ITEMS AND JUST SAY, YOU KNOW, AGAIN, IS THERE, DO WE WANT TO USE THE OTHER RULES TO KIND OF MAKE THIS DECISION OF WHETHER IT GOES INTO GENERAL CONSENT? BUT AGAIN, THERE MIGHT BE A DOLLAR AMOUNT OF, IF IT'S OVER A MILLION DOLLARS, WE ALWAYS WANT TO TALK ABOUT IT.
I MEAN, I, AGAIN, THAT'S WHERE THIS THOUGHT PROCESS CAME FROM.
MAYOR, WHAT'S BEEN YOUR HISTORY, UM, ON IT AS FAR AS THRESHOLDS AND AMOUNTS? WHAT HAVE YOU SEEN WORK? WELL, UM, GOOD QUESTION.
WHEN WE'RE TALKING ABOUT THE COUNCIL UP HERE, THOSE NUMBERS CAN BE HIGH AT TIMES BECAUSE OF THE EXPERIENCE OF THE COUNCIL OF DOING A AMENDMENTS OR PUTTING CONTRACTS IN PLACE.
THOSE, I MEAN, WE, IT COULD BE A A MILLION DOLLAR OR $2 MILLION, OR IT COULD BE A 14 MILLION, OR IT COULD BE $81 MILLION.
IT DEPENDS ON THE EXPERIENCE OF THE COUNCIL AND WHAT HAS COME ACROSS THEIR DESK.
MY CONCERN IS, IS WITH THE CITIZENS, EVEN WHEN WE SAY IT'S $500, SOMETIMES THEY'RE JUST LIKE, BECAUSE THEY DON'T HAVE THE EXPERIENCE OF IN THEIR OWN LIFE OF, OF, OF DOING THAT, OF, OF A $500 CONTRACT OR, OR LET'S TAKE A MORE REALISTIC A $2 MILLION CONTRACT.
AND SO WHEN I, WHEN I WAS THINKING ABOUT THIS, AGAIN, I, I CAN'T REMEMBER IF I HAD A DOLLAR AMOUNT THE FIRST TIME OR NOT, BUT NOW IT, IT, IT IS, IT IS, IT'S A WHOPPING, THIS NUMBER'S HUGE THAT I'M THINKING ABOUT.
IT'S 0.00 BECAUSE THE REASON WHY I SAY THAT IS BECAUSE THERE'S GONNA BE SOMEONE OUT THERE WATCHING THAT SAYS, I DON'T UNDERSTAND.
WHAT IS THAT, UM, AMENDMENT, WE HAVE AMENDMENT FOR, WE HAVE PROJECT A GOING ON AND WE JUST, LIKE TONIGHT WE SAID THIS IS THE FIRST AMENDMENT TWO.
SO THE COUNT, WE WOULD SAY, OKAY, WE SEE THE PACKET AND ALL THAT.
BUT IS THAT CLEAR? IS THAT THE CLEAREST WAY TO PRESENT THAT TO THE CITIZENS THAT, UH, THAT AMENDMENT FOR A HUNDRED THOUSAND DOLLARS? WHAT IS IT FOR WHY TO GO FORWARD? IT, IT JUST, TO ME, IT, IT, IT DOESN'T ADD MUCH TIME TO IT.
IT GIVES THE CLARITY TO THE, TO THE COMMUNITY.
UM, AND I DON'T KNOW HOW MANY PEOPLE HAVE, HAVE YOU EVER SIGNED A $14 MILLION CHECK BEFORE? YOU KNOW, SO IT'S, IF YOU DON'T, IF YOU DON'T HAVE THAT EXPERIENCE, THEN SOMETIMES IT'S HARD FOR YOU TO THINK ABOUT IT IF YOU, I'VE SIGNED A $14 MILLION CHECK BEFORE.
SO I, I GUESS THE, THE QUESTION JUST COMING BACK TO THE, THE, THE ORIGINAL THOUGHT PROCESS BEHIND THIS IS, YOU KNOW, WE ARE, WE ARE HAPPY AS STAFF TO DO A DISCUSSION, A, A, A PRESENTATION ON EVERY ITEM ON THE CITY COUNCIL AGENDA.
THAT'S WHY WE BRING STAFF, UH, TO THE MEETINGS IN CASE THEY'RE CALLED UPON ON, UH, ON A ITEM THAT'S BEEN IDENTIFIED IN GENERAL CONSENT.
IT'S A MATTER OF WHAT COUNSEL'S DESIRE IS.
AND IF YOU WOULD LIKE US TO DO A PRESENTATION OR COMMENTS ON EVERY AGENDA ITEM, WE CERTAINLY CAN DO THAT.
WELL, IS IT NECESSARY JUST BECAUSE IT'S IN CONSENT? I MEAN, IT'S NOT IN CONSENT.
THERE'S NO REQUIREMENT THAT THERE HAS TO BE A PRESENTATION ON IT.
OR YOU CAN ORGANIZE THE AGENDA HOWEVER WE WOULD LIKE TO.
I, I THINK THE IDEA IS WE'RE TRYING TO DRAW A LINE OVER WHAT SHOULD, WHAT, WHAT ARE PRESENTATION ITEMS AND WHAT ARE NOT.
AND THAT'S THE LINE WE'RE TRYING TO DRAW HERE.
WELL, IS ALSO THE LINE ITEMS THAT WE'LL VOTE ON AS SEPARATE ITEMS VERSUS A GENERAL ITEMS IS TRUE.
THAT THAT IS ALSO A LARGE FUNCTION OF A GENERAL CONSENT, UH, PORTION OF THE AGENDA.
BUT THERE'S NO REASON THAT YOU COULDN'T TAKE ACTION ON MULTIPLE AGENDA ITEMS IN THE DISCUSSION SECTION EITHER.
UM, UM, YOU LIKE IT THE WAY WE'RE DOING NOW.
I, I GUESS I'M JUST STRUGGLING WITH
[00:40:01]
WHY WE NEED FIVE, SIX, AND SEVEN IF WE HAVE ALL OF THE OTHER TOOLS TO PULL OUT THINGS THAT WE THINK SHOULD BE EITHER VOTED ON SEPARATELY OR HAVE A SEPARATE PRESENTATION OR SEPARATE DISCUSSION BY COUNSEL.BUT I ALSO, AND I'M, BUT I NEVER WANT THE PUBLIC TO THINK THAT WE'RE TRYING TO DOWNPLAY OR, OR THINK THAT SOMETHING'S NOT IMPORTANT OR SORT OF SLIDE IT IN IN SOME RESPECT.
AND SO I THINK I APPRE THAT'S WHY I APPRECIATED YOUR COMMENTS, THAT EVERY ITEM ON THE AGENDA IS THERE WITH FULL INFORMATION WITH THE CONTACT PERSON FOR STAFF MEMBERS.
SO IF A MEMBER OF THE PUBLIC IS LOOKING AT THE AGENDA AND THE PACKET AND HAS QUESTIONS, THEY CAN ASK THOSE QUESTIONS, THEY CAN REACH OUT TO COUNCIL MEMBERS.
IF THEY REACHED OUT TO US, THEN WE WOULD LIKELY PULL IT OUT FOR SEPARATE DISCUSSION.
AND, AND SO IT, IT FEELS A LITTLE ARBITRARY.
'CAUSE THERE MIGHT BE A MATTER THAT DOESN'T HAVE A BIG DOLLAR SIGN ON IT, BUT REALLY DESERVE SEPARATE VOTING AND SEPARATE DISCUSSION.
I'M JUST, THOSE ARE MY THOUGHTS IS I DON'T EVER WANT IT TO SEEM LIKE, OH, WE'RE JUST BLASE ABOUT THINGS THAT ARE UNDER A HUNDRED THOUSAND OR WHAT HAVE YOU.
BUT IT'S, IT'S REALLY A MATTER OF, I GUESS BEING RESPECTFUL OF THE COMMUNITY'S TIME AND TRUSTING THAT PEOPLE WILL HOPEFULLY LOOK AT THE AGENDA AND THE PACKET INFORMATION AND IF THERE IS SOMETHING THEY WANT TO DELVE INTO FURTHER, THERE'S WAYS TO DO THAT.
I THINK ONE POSSIBILITY HERE WOULD BE, YOU KNOW, I, AND I, I THINK YOU'RE SPEAKING TO THAT CORE VALUE OF TRANSPARENCY, THAT IDEA THAT WE WANT RIGHT, THE PUBLIC TO, TO UNDERSTAND.
WE'RE NOT TRYING TO DO ANYTHING BEHIND CLOSED DOORS.
THIS IS ALL PART OF A PUBLIC MEETING.
AGAIN, QUESTIONS CAN BE ASKED.
UM, THAT'S WHY WE PRODUCE THE AGENDA AND PRODUCE THE AGENDA PACKET.
UM, ONE THING WE COULD DO IS WE COULD TAKE THESE THREE ITEMS OUT.
AND AGAIN, AS MR. MURDOCH WAS SAYING, YOU KNOW, WE'RE NOT NECESSARILY HAVING TO REINVENT THE WHEEL.
WE COULD DO THINGS A LITTLE BIT SIMILAR TO HOW WE'RE DOING THEM NOW.
AND, UM, WE CAN GET YOUR FEEDBACK ON WHAT'S WORKING AS WE MOVE ALONG.
AND IF EVERY TIME Y'ALL ARE SAYING, I'LL PUT THAT OUT OF CONSENT, WELL WE'RE GONNA LEARN TO NOT PUT THAT IN CONSENT ANYMORE.
SO THAT WOULD BE ONE METHOD WE COULD DO FOR THIS, I THINK.
AND, UM, WE ALL GET THE AGENDA PREVIOUSLY.
WE'RE ALL DISCUSS IT WITH THE, UM, DIFFERENT DEPARTMENTS AND WITH THE CITY MANAGER AND CITY ATTORNEY IF NEEDED.
SO, UM, LIKE KRISTEN SAID, I THINK IF THERE'S SOMETHING THAT WE FIND THAT WE HAVE A QUESTION ABOUT AND WE THINK IT NEEDS TO BE DISCUSSED, WE CAN PULL IT AND JUST SAY, MOVE IT.
I THINK THE OTHER MATTER TO BRING UP IN CONVERSATION HERE IS, UM, AS FAR AS THE RIGHT TO PULL ITEMS FROM GENERAL CONSENT, SO WE'RE TALKING ABOUT COUNCIL MEMBERS HAVING THAT CAPABILITY, AND WE'LL GET TALKING ABOUT THAT IN THE, THE RIGHTS OF AUDIENCE MEMBERS VERSUS COUNCIL MEMBERS IN THE, UH, THING.
SO WHAT IS PROPOSED RIGHT NOW IS THAT IF A COUNCIL, AND WE COULD ADD LANGUAGE TO THE AGENDA ON THE WEBSITE, ALL THIS EXPLAINING THIS, BUT THE IDEA WOULD BE THAT IF AN ITEM IS LISTED ON GENERAL CONSENT, IT WOULDN'T BE UP TO A MEMBER OF THE PUBLIC TO SAY NECESSARILY AT THE MEETING, HEY, CAN I PULL THIS? WHAT THEY WOULD DO IS THEY WOULD CONTACT THEIR COUNCIL MEMBER AND HAVE, OR THE MAYOR OR ALL THE COUNCIL, AND ASK ONE OF THEM TO PULL IT.
AND IT WOULD BE UP TO A MEMBER OF COUNCIL TO PULL IT FROM CONSENT.
AND THAT, THAT'S JUST THE CONTEMPLATION, THE IDEA.
IT DOESN'T HAVE TO BE THAT WAY, BUT, UM, BUT THAT IS ONE POTENTIAL OPTION.
STEVE, HAS THERE EVER BEEN, IN YOUR OPINION, OVER THE MANY YEARS, A PARTICULAR ITEM THAT HAS CAUSED A WRINKLE OR CONTROVERSY OR SOME CHALLENGE? 'CAUSE IT WAS A PARTICULAR NATURE OR LEVEL OF DOLLAR OR TYPE OF CONTRACT THAT YOU WOULD FEEL WOULDN'T BE APPROPRIATE FOR LIKE A GENERAL CONSENT? YOU CAN SEE I'M LIKE, 'CAUSE YOU'RE ON THE BACK END IF SOMETHING SORT OF GOES OFF THE ROAD THAT HAS TO BE CORRECTED OR ADDRESSED.
IS THERE ANYTHING THAT STANDS OUT TO YOU IF YOU WERE SAYING, HEY, I WOULD HAVE THIS THRESHOLD OR THIS, THIS ITEM OR THIS TYPE OF CONTRACT NOT FALLING THERE BECAUSE WE GET QUESTIONS OR WE'VE HAD TO DEAL WITH STUFF IN THE PAST.
ANYTHING STICK OUT LIKE THAT? OH, THERE'S BEEN CERTAIN PURCHASES THAT WE'VE HAD OVER THE YEARS ABOUT CERTAIN ITEMS, WHICH WE NORMALLY HAVE HAD QUESTIONS ABOUT PRIOR TO THE MEETING.
UM, OH, I CAN THINK OF MAYBE FIRE, FIRE, UH, ENGINE BIDS SOMETIMES, UH, GOLF CART BIDS SOMETIMES THAT HAVE BEEN MAYBE CONTR, I DON'T KNOW IF CONTROVERSY IS THE RIGHT WORD, BUT THERE'VE BEEN A LOT OF QUESTIONS RAISED BY MAYBE SEVERAL BIDDERS AND THINGS LIKE THAT.
AND SO WE WOULD, MAYBE THEY MIGHT BE ON A CONSENT AGENDA FOR PURCHASING.
UH, BUT THEN WE WOULD PULL THOSE FOR, FOR DISCUSSION BECAUSE EITHER THE COUNCIL HAD RECEIVED QUESTIONS OR STAFF HAD RECEIVED QUESTIONS.
AND SO WE PULLED THOSE AND CONSIDERED 'EM.
SO THE FACT THAT IT'S ON A CONSENT AGENDA, I THINK THAT THE MAYOR'S ALWAYS SAID, UH, IF THERE'S ANYONE PUBLIC
[00:45:01]
GENERALLY HAS A QUESTION, THEN WE'LL, WE'LL STOP AND TAKE THEIR QUESTION.UH, AND IF WE WANNA PULL IT FROM THE CONSENT AGENDA, WE WE COULD DO THAT.
OR WE JUST ADDRESS THEIR QUESTIONS AS THEY CAME UP.
UM, YOU KNOW, MOST OF THE CONTROVERSIAL ITEMS THAT, AGAIN, MOST OF THE ITEMS WE'VE HAD A LOT OF DISCUSSION A LOT OF TIMES ARE, ARE LAND USE ITEMS. AND SO THOSE ARE NORMALLY PUBLIC HEARINGS ANYWAY, SITE PLANS OR REZONINGS OR THINGS LIKE THAT, THAT HAS LED TO THE MOST DISCUSSION.
BUT YEAH, BUT FROM TIME TO TIME THERE'S BEEN SOME, SOME ISSUES PRIMARILY REGARDING PURCHASING AND THINGS LIKE THAT, THAT WE'D HAD TO, UH, THAT WAY WE DIDN'T KNOW ABOUT OR WE HAD NORMALLY PUT THOSE ON A CON CONSENT AGENDA THAT WE PULLED 'EM.
SO, SO IT SEEMS LIKE FALLING ON COUNCILOR BUGS KIND OF COMMENTS AND FEEDBACK THAT WE HAVE THE TOOLS TO PULL SOMETHING LIKE IF, 'CAUSE THAT GENERALLY IN MY VERY, VERY SHORT TIME, LIKE USUALLY IT'S AN EMAIL OR A CALL, HEY, I DON'T UNDERSTAND THIS OR EXPLAIN THIS OR, AND THAT'S USUALLY WHAT LEADS TO SOMETHING BEING PULLED OF, HEY, WE NEED, WE HAVE NEED TO HAVE A PRESENTATION OR SOMETHING LIKE THAT.
SO IT SEEMS A LITTLE LESS ABOUT THE AMOUNT.
I COULD, I'LL MAKE UP AN EXAMPLE THAT SAY WE WERE GONNA PROVIDE CARC FUNDING FOR A CERTAIN EXTERNAL, YOU KNOW, ORGANIZATION WITH SOME GOOD, IT MIGHT BE A LITTLE AMOUNT, IT MIGHT BE ONLY $20,000, BUT IT MIGHT BE A VERY BIG DEAL OR THERE MIGHT BE PART OF THAT CONTRACT THAT IS IMPORTANT OR NEEDS TO BE, I DON'T KNOW, LIKE, SO IT DOESN'T NECESSARILY FOLLOW THE AMOUNT EACH TIME.
IT'S MORE THE TYPE OF ACTION OR THE CONTEXT BEHIND IT OR THE HISTORY OR THE, LIKE STEVE MENTIONED, IF THERE'S BEEN A LITTLE BIT OF CONTROVERSY ON PEOPLE FEELING LIKE THEY COULDN'T SUBMIT A BID OR SOMETHING.
AGAIN, MAKING SURE THAT THEY UNDERSTAND THIS IS THE PATHWAY.
IF I'D LIKE TO DISCUSS AN ITEM AT THE CITY COUNCIL MEETING, THIS IS HOW I CAN DO THAT.
AND I THINK THAT'S SOME SOMETHING WE CAN CERTAINLY BRING.
NOT ONLY COULD WE PUT IT IN THE FAQ THAT WE PUT ON OUR WEBSITE, THAT WE GIVE IT OUT AT THE MEETINGS, BUT WE COULD ALSO MAKE A, A, YOU KNOW, A FIRST INTRODUCTORY PAGE OF EVERY AGENDA THAT EXPLAINS ALL THIS STUFF.
SO I, I THINK WE COULD, WE COULD COME UP SOME WITH SOME WAYS TO, AGAIN, MAKE SURE CITIZENS UNDERSTAND, YOU KNOW, HOW HOW CAN I DO THESE THINGS AND HOW DO I ASK QUESTIONS LIKE IF I JUST DON'T KNOW WHAT TO ASK, WHO DO I CALL? AND CITY CLERK'S OFFICE IS ALWAYS HAPPY TO TAKE THOSE CALLS.
SO, UM, ARE THERE ANY OTHER PERSPECTIVES ON GENERAL CONSENT BEFORE WE GO TO OTHER PORTIONS OF THE, JUST ONE OF THE QUESTIONS OR STATEMENT HERE? SO IF YOU LOOK AT OUR CURRENT AGENDA FOR THE NIGHT, AND OUR GENERAL CONSENT ITEMS STARTED AT SEVEN A, WE HAD SEVEN, WE HAD ONE ADMINISTRATIVE ITEM, AND THEN WE HAD ACTUALLY FOUR PURCHASES.
AND THE WAY I RUN THE MEETING IS THAT EVEN THOUGH THE, THOSE PURCHASES ARE UNDER CONSENT, I STOP AND READ THEM FOR THE EMPHASIS TO THE COMMUNITY OF THIS IS A PURCHASE.
THIS, THIS IS THE AMOUNT, THIS IS WHO IT'S GOING TO.
AND PARTIALLY IN, IN THAT, JUST TO PUT A LITTLE BIT OF HIGHLIGHT ON THERE.
UH, AND THAT, AND THAT WAS SOMETHING I DEVELOPED WHEN I MOVED FROM DOWN THERE TO HERE BECAUSE I THOUGHT IT WAS IMPORTANT THAT THE CITIZENS UNDERSTOOD THE, WE WERE PUTTING A LITTLE BIT MORE EMPHASIS ON EDUCATING THEM ABOUT THE PURCHASES WE WERE MAKING.
AND YOU, AND NEXT THING YOU KNOW THAT THE SIT THE COUNCIL JUST SPENT $10 MILLION AND NOBODY EVEN SAID 10 MILLION, NEVER GOT SAID MM-HMM.
AND SO, SO MAYOR, IF I UNDERSTAND YOU CORRECTLY, THAT'S A KIND OF PREFERENCE THAT YOU'VE ADOPTED.
IT'S NOT NECESSARILY ONE OF THE COUNCIL RULES.
AND I'VE ALWAYS APPRECIATED, I THINK AS MUCH AS, UH, YOU HAVE TO YES, READ AND READ AND READ, BUT I LIKE THE POINT OF THAT TRANSPARENCY OF MAYBE WE ADOPT THAT IF IT'S A GENERAL CONSENT, THAT AT LEAST IT'S READ OUT LOUD SO THAT PEOPLE CAN HAVE IN FRONT OF THEM.
BUT THEN ALSO HERE, I LIKE, I LIKE THEM HAVING THAT.
SO IT'S, IT'S PUBLICLY SAID, I DIDN'T REALIZE BEFORE, IT WASN'T SINCE INTERESTING.
YEAH, NO, THAT, THAT WAS A, SOMETHING I ADOPTED, UH, BASED ON SITTING UP HERE.
SO WOULD, WOULD YOU SAY IT'S ACCURATE TO SAY THAT YOU'D BE SUPPORTIVE OF THE IDEA OF PUBLICLY READING ALL ITEMS, WHETHER THEY'RE IN CONSENT OR NOT? THAT WAS COUNCIL MEMBER ROBINS SAID.
OH, I WAS JUST SAYING, I WAS JUST GIVING THE, THE CONTEXT OF WHY I WAS READING PURCHASES.
IT IS, IT'S UP TO ALL IF OTHERS WANT THAT.
THAT'S, I I THINK THE PURCHASES IS FINE.
[00:50:02]
PURCHASES.UM, I MEAN, CLEARLY IF THERE'S TWO COMMAS IN A NUMBER, IT SHOULDN'T BE ON CONSENT.
I MEAN, IF YOU'RE GONNA SPEND A MILLION DOLLARS OR MORE, THERE OUGHT TO BE SOMETHING AND NOT ON CONSENT.
AND YOU HAD A MEETING, I KNOW WITH ME AND MAYBE OTHERS, UH, ON A DOLLAR 50, YOU ASK IN THOSE PRE-MEETINGS FOR A DOLLAR FIGURE THAT SOMEBODY HAD IN MIND, IF THEY HAD ONE IN MIND.
I DON'T KNOW WHAT THAT AVERAGED OUT TO.
I THINK I SAID A HUNDRED THOUSAND, I DON'T REMEMBER, BUT I THINK THAT'S RIGHT.
SO THE PURPOSE OF THIS IS TO STREAMLINE THE AGENDA PROCESS AND MAKE IT LESS CONFUSING TO THE PUBLIC.
IS THAT RIGHT? AGAIN, THE PURPOSE IS TO, I WOULD SAY EVERY, EVERY, UM, WELL, WHEN WE STARTED THIS PROJECT, THE PROJECT WAS TO DEVELOP THE SET OF RULES THAT COUNCIL WOULD GENERALLY USE FOR MOST MEETINGS.
UM, SO THAT THERE WAS SOME CONSISTENCY MM-HMM.
SO AGAIN, CREATING KIND OF THE GENERAL LIST OF HOW WE TREAT THINGS WOULD, WOULD FALL ON THAT LEVEL OF CONSISTENCY.
NOW, OF COURSE, I, I CAN APPRECIATE AND AND AGREE WITH THE IDEA THAT TRANSPARENCY IS IMPORTANT.
AND SO I THINK THAT IF, IF THE COMMENTS, WHAT I, I'M, I'M, I'M HEARING COUNSEL OF IF THERE IS, YOU KNOW, MAYBE IT'S NOT A DOLLAR AMOUNT, BUT MAYBE IT'S JUST A, A COMMON SENSE NUMBER THAT'S A LITTLE BIT MORE, UM, NON-SPECIFIC.
BUT I THINK, I THINK WE'LL LEARN THAT NUMBER.
I THINK WE WILL, WE WILL SEE WHAT FALLS WITHIN THAT CATEGORY AND DOESN'T.
AND IF COUNSEL, IF, IF Y'ALL ARE PULLING ITEMS FROM CONSENT EVERY TIME, BECAUSE THAT NUMBER IS TOO HIGH, WE'RE GONNA KNOW TO DROP THE NUMBER, IF THAT MAKES SENSE, SIR.
SO IT'S EITHER ON CONSENT OR IT'S NOT.
AND IF IT'S ON THE CONSENT ITEM AND IT'S ASKED TO BE PULLED, THEN IT'S NOT.
IF IT IS, IF IT IS A CONSENT ITEM AND IT IS ASKED TO BE PULLED, IT WILL BE PULLED AND CONSIDERED AS A DISCUSSION ITEM.
SO IF THE OBJECTIVE IS TO STREAMLINE THE PROCESS, HAVE TRANSPARENCY, AND I HEARD YOU SAY A MOMENT AGO, WE'RE GONNA, WE MIGHT POSSIBLY HAVE TO FIGURE OUT HOW TO MAKE IT FOR THE GENERAL PUBLIC, PROVIDE ADDITIONAL INFORMATION FOR THEM ON HOW TO OPERATE UNDER THE NEW PROCESS.
AND WE'RE NOT MAKING IT SIMPLER.
IF WE'VE GOT TO GO BACK AND START REBUILDING THE WILL TO INFORM THE PUBLIC HOW TO DO THAT, THEN WE'RE NOT MAKING IT SIMPLER.
WE'RE NOT MAKING IT MORE STREAMLINED.
AND THAT'S, AND SO MY, MY OBJECTIVE IS, AND, AND, AND THESE ARE MY THOUGHTS WITH PUBLIC FUNDS.
EVERY PENNY IS ACCOUNTABLE AND WE'RE RESPONSIBLE TO SPEND THOSE DOLLARS OR NOT SPEND THEM.
AND SO FOR PURCHASES AND AMENDMENTS AND ALL OF THESE THINGS THAT CAN POSSIBLY CREATE CONTROVERSY OR FUSSINESS OR WHY ARE YOU SPENDING THOSE DOLLARS, THE MORE PUBLIC COMMENT ABOUT IT, THE BETTER.
WERE COREY, WERE YOU JUST, WERE YOU BASICALLY SAYING, I JUST NEED TO KNOW WHAT, HOW TO PUT THE AGENDA TOGETHER? AND I THINK THAT'S WHAT YOU'RE SAYING.
AGAIN, AND WHICH, WHICH MAKES SENSE BECAUSE WE JUST NEED, WE'RE JUST TRYING TO ESTABLISH SOME GROUND RULES HERE AND WHATEVER RULES WE HAVE, IF WE LIKE 'EM, GREAT.
AND IF YOU WANT 'EM CHANGED, HERE'S SOME POSSIBLE WAYS TO CHANGE 'EM.
AND, UM, IT'S ALWAYS BEEN THAT, THAT IF IT'S IN CONSENT, IT'S NOT DISCUSSION.
AGAIN, I, I, I THINK THAT'S WHERE THIS CONVERSATION STARTED, IS THAT WE DON'T REALLY TREAT CONSENT THE WAY SOME OTHER CITIES TREAT CONSENT, UHHUH
THAT WAS WHERE THIS CONVERSATION WAS BORN OUT OF.
AND I, I THINK MR. MURDOCH BROUGHT UP A GOOD POINT.
YOU KNOW, IF THIS IS SOMETHING THAT'S NOT HELPFUL, UM, WHICH IS WHAT WE WANT IT TO BE.
BUT JUST WITH RESPECT TO THIS PARTICULAR ITEM, BECAUSE I DO THINK, I MEAN, THERE IS A LACK.
AND I THINK, I THINK THERE IS A REAL NEED FOR TOWARDS TRANSPARENCY.
I MEAN, CONSISTENCY, CLARITY, ALL OF THOSE THINGS ARE IMPORTANT.
AND SO I THINK THAT'S WHAT WE'RE TRYING TO ESTABLISH.
AND BECAUSE, BECAUSE WE, I, I MEAN, I THINK THERE'S PROBABLY A NEED, WHETHER
[00:55:01]
WE CHANGED, CHANGED ANYTHING WITH HOW WE DO THIS OR NOT, THERE'S A NEED FOR THE PUBLIC TO UNDERSTAND HOW YOU ENGAGE, WHAT YOU DO, WHAT'S HAPPENING.SO I THINK TO COUNCIL MEMBER MOORE'S POINT, I THINK WE, WE NEED TO FIGURE OUT WHAT OUR RULES ARE AND THEN COMMUNICATE THEM.
UM, SO I DON'T THINK ANY OF THE DECISIONS NECESSARILY TOWARDS THESE RULES ARE SAYING, I DON'T KNOW WHAT I'M SAYING NOW, BUT DOES THAT MAKE ANY SENSE? MM-HMM.
IT'S CONFUSING TO ME SOMETIMES WHY SOMETHING APPEARS AT ONE PLACE IN THE AGENDA AND ANOTHER TIME IT'S IN A DIFFERENT PLACE.
AND WHAT DOES THAT REALLY MEAN WITH RESPECT TO, UM, ENGAGEMENT OR, SO I APPRECIATE THIS PROCESS BECAUSE THIS IS LINING OUT WHAT ARE THE RULES ARE FOR US AS WELL AS THE PUBLIC, AND WHEN, WHEN, WHEN THEY CAN ASK QUESTIONS AND NOT, WE HAVEN'T REALLY, THERE ARE QUITE GOTTEN TO THERE YET.
WHEN IS, WHEN IS IT A PUBLIC HEARING AND WHEN IS IT NOT? WHEN WHEN DOES, UM, THE MAYOR HAVE THE DISCRETION TO WELCOME QUESTIONS OR PUBLIC DISCUSSION, EVEN IF IT'S NOT REQUIRED? AND SO MAYBE SOME OF THAT IS MORE JUST UP TO THE MAYOR AND HIS PERSONAL PREFERENCES OR HER PERSONAL PREFERENCES IN THE FUTURE.
BUT, UM, BUT ONE OF THE, I LIKE CLARITY.
BUT ONE OF THE, ON THAT, THE, THE DISCRETION OF THE MAYOR, ONE OF THE THINGS THAT WE'RE HAVING SOME OF THE EARLIER MEETINGS WAS THAT WE DID WANT SOME LEVEL OF CONSISTENCY.
DIDN'T MATTER WHO WAS IN THE SEAT.
UH, OF COURSE THERE'S ALWAYS, BECAUSE THE, THE MAYOR IS THE PRESIDER OF THE MEETING, AND THERE COULD BE EBBS AND FLOWS BASED ON THAT.
BUT THERE'S, IT'S, IT'S LIKE IF I WASN'T HERE, MAYOR PRO, HIM WOULD COME OVER AND SIT HERE.
THAT WAS THE DISCUSSION THERE.
AND BUT ALSO TO, TO GIVE THAT, UM, STRUCTURE AND ALSO THE STRUCTURE FOR THE COUNCIL, FOR THEM TO UNDERSTAND THEIR, THEIR RIGHTS AND WHEN THEY SET UP HERE MM-HMM.
AND THEN AS WE SAID BEFORE, EVEN FOR THE PUBLIC, THE PUBLIC SOMETIMES SITS THERE AND, AND THEY WOULD LIKE TO SPEAK.
AND SO IT'S AT THE HISTORICALLY, AT MY DISCRETION THAT RIGHT NOW, IF I EVEN ALLOW HIM TO SPEAK AT THAT TIME, IF IT WASN'T A PUBLIC HEARING MM-HMM.
UM, SO WE'RE JUST TRYING TO GIVE SOME, SOME MORE STRUCTURE THERE THAT, UH, FOR THE PUBLIC, SOME, SOME CLARITY FOR THEM AND FOR WHOEVER'S SITTING UP HERE WITH THE DI LIKE THAT.
I BET WE'VE JUST COMPLETELY CONFUSED YOU HAVEN'T WE,
AND I THINK THAT THAT'S VALUABLE.
AND, UM, YOU KNOW, WE CAN, WE CAN INCORPORATE SOME OF THESE IDEAS OF WHY WE WOULD PUT IT IN ONE OR THE OTHER.
AND AGAIN, COUNSEL WOULD BE ABLE TO PULL THAT IF THEY WANTED TO.
BUT AGAIN, IF, IF IT'S, IF IT'S SPENDING MONEY, IF IT'S, IF IT'S, YOU KNOW, AGAIN, DOES IT SMELL WRONG? IF IT'S SITTING IN THIS SPOT OF GENERAL CONSENT, WELL THEN IT DOESN'T NEED TO BE THERE.
AND SO, UM, I, AGAIN, I THINK WE CAN, WE CAN DEFINITELY TAKE THE PERSPECTIVE THAT WE NEED TO ERR ON THE SIDE OF TRANSPARENCY.
WHICH OF COURSE IS SOMETHING TO BE LAUDED.
SO, UM, WITH, IF THERE ARE NO ADDITIONAL COMMENTS ON THIS SECTION MM-HMM.
SO IN ADDITION TO THE, UH, PROPOSED POLICY CHANGES FOR THE INTERNAL STAFF POLICY, UM, THERE IS ALSO A PROPOSED, UH, CITY COUNCIL PUBLIC WORKS AUTHORITY RULES DOCUMENT THAT WAS INCLUDED AS PART OF THE CITY COUNCIL PACKET, UM, I BELIEVE, UM, YES.
AND, UM, THIS IS SOMETHING THAT IF COUNCIL CHOOSES TO MOVE FORWARD WITH THIS, UH, WOULD BE ADOPTED VIA CITY COUNCIL AND PUBLIC WORKS AUTHORITY RESOLUTION.
UM, AND THE IDEA IS JUST TO GIVE Y'ALL SOMETHING TO WORK OFF OF, THAT WAS THE, THE, THE FEEDBACK WE HEARD AT OUR WORKSHOP WAS GIVE YOU SOMETHING IN WRITING OF WHAT WORKS AND WHAT DOESN'T WORK.
SO, AGAIN, WOULD APPRECIATE YOUR FEEDBACK IF WE'RE GOING IN THE WRONG DIRECTION, IF THERE'S TWEAKS THAT YOU WOULD LIKE TO SEE.
THIS IS REALLY WHAT THIS MEETING IS ABOUT, TO HEAR YOUR PERSPECTIVES.
SO, UM, I'M GONNA SUMMARIZE EACH SECTION, BUT I'M HAPPY TO TALK ABOUT ANY SECTIONS IN DETAIL IF YOU WOULD LIKE TO DISCUSS THEM IN DETAIL.
UM, SO STARTING WITH SECTION ONE.
SECTION ONE IS OUR GENERAL EXPECTATIONS FOR MEETINGS.
[01:00:01]
UM, ATTENDEES ARE EXPECTED TO BEHAVE IN A CIVIL AND RESPECTFUL MANNER.UH, YOU KNOW, WE'RE NOT ALLOWED TO SHOUT, YELL, THREATEN PEOPLE, NO OTHER DISRUPTIVE BEHAVIOR IS ALLOWED.
UM, THERE ARE SOME SPECIFIC TOPICS AND TYPES OF COMMENTS THAT ARE PROHIBITED, CODING, POLITICAL CAMPAIGNING, COMMERCIAL ADVERTISEMENTS, PROFESSIONAL, ET CETERA.
THESE ARE, THAT LIST IS FROM YOUR CURRENT CITIZENS' COMMENTS POLICY.
UM, WE'RE ALSO NOTING, UM, YOU KNOW, THAT THE CHAIR, UH, TONIGHT WOULD BE THE MAYOR, UH, MAY LIMIT UNRELATED, UNNECESSARY OR REDUNDANT COMMENTS TO MAINTAIN ORDER AND CONDUCT BUSINESS.
UM, AND SOME OTHER, UH, MATTERS.
UM, WHICH WE CAN COME BACK TO.
UM, IN SECTION TWO, UM, WE DEFINE WHO THE CHAIR OF THE MEETING IS.
SO GENERALLY THAT'S GONNA BE, THE MAYOR IS GONNA BE LEADING THE MEETING.
IF THE MAYOR IS ABSENT, IT WOULD BE THE MAYOR PRO TEM.
AND IF THE MAYOR PRO TEM IS ABSENT, THE THREE ATTENDING COUNCIL MEMBERS WOULD ELECT A TEMPORARY CHAIR FROM AMONGST THEMSELVES FOR THAT MEETING.
UM, SO YOU ARE ALLOWED TO DO THAT IF BOTH THE CHAIR, EXCUSE ME, IF BOTH THE MAYOR AND THE MAYOR PRO TEM ARE GONE.
AND THAT IS FROM, UH, THE CITY CHARTER.
UM, AND THEN WE ALSO NOTE THAT THE CHAIR IS RESPONSIBLE FOR LEADING MEETINGS, DIRECTING THE ORDER OF BUSINESS, MAINTAINING ORDER.
UM, HERE WE'VE ALSO PROVIDED THAT, UM, WHAT WE'LL CALL THE PARLIAMENTARIAN SECTION.
SO THERE'S A BIT OF A MISNOMER IN, UM, PARLIAMENTARY CIRCLES THAT A PARLIAMENTARIAN RULES ON MATTERS OF PROCEDURE.
THE, THE PARLIAMENTARIAN ADVISES THEY PROVIDE ADVICE TO THE CHAIR WHO MAKES THE DECISION.
SO IN THIS CASE, IT WOULD BE THE MAYOR THAT'S DECIDING MATTERS OF RULES AND PROCEDURE IN ACCORDANCE WITH OUR RULES.
NOW, THEY COULD CONSULT THE CITY ATTORNEY FOR ADVICE WHERE THE CITY ATTORNEY'S DESIGNEE.
UM, AND THEN MAYBE THAT'S, YOU KNOW, A WHISPER TO, UH, TO THE RIGHT.
MAYBE THAT'S A, WE'RE GONNA RECESS FOR FIVE MINUTES AND THEN COME BACK AND DEAL WITH THIS.
BUT THERE IS AN ALLOWANCE TO, TO SAY, I, I, I NEED A SECOND TO TALK THIS OUT BEFORE WE RULE ON THAT MATTER.
UH, MOVING TO SECTION THREE, UM, THIS IS THE SECTION.
SO WE, WE TALKED ABOUT THIS AT THE WORKSHOP ABOUT, UM, ABILITIES FOR COUNCIL MEMBERS PROVIDING THE DEFINED RULES FOR COUNCIL MEMBERS TO ADD AGENDA ITEMS TO THE AGENDA.
SO THE FIRST ONE OF THESE JUST KIND OF SET ASIDE THE ISSUE OF, YOU KNOW, ANY INDIVIDUAL COUNCIL MEMBER CAN DO YOUR BOARDS AND COMMISSIONS NOMINATIONS, AS WE ALWAYS DO.
SO YOU HAVE THE RIGHT TO DO THAT.
AND THEN THE SECOND ONE, UH, JUST TO GIVE YOU SOMETHING OFF TO WORK OFF OF, IS, UH, BORN OUT OF THE NORMAN MODEL.
SO HERE WE'RE PROPOSING THAT FOR ANY OTHER TYPE OF AGENDA ITEM BESIDES BOARDS AND COMMISSIONS, ANY TWO MEMBERS MAY DIRECT THE ADDITION OF AGENDA ITEMS. AND THAT THAT ADDITION SHOULD BE PROVIDED TO THE CITY MANAGER AT LEAST SEVEN DAYS BEFORE THE RELATED MEETING WITH THE IDEA.
IT WOULD TAKE SOME TIME TO GET IT ON THE AGENDA, ET CETERA.
SO IN SOME WAYS, THIS COULD BE CONSIDERED LIKE A MOTION AND A SECOND, BUT IT'S NOT A MAJORITY, WHICH WE WANNA STAY AWAY FROM BECAUSE THAT WOULD BE A VIOLATION OF THE OPEN MEETING ACT.
SO, ANY QUESTIONS ON THAT SECTION? WHAT'S THE, UH, OR NO, WHAT'S THE, UH, SO SEVEN DAYS, WHAT, WHAT NOW IS THE NOTICE AS FAR AS OUR OPEN MEETINGS ACT WHEN AN AGENDA HAS TO BE FINALIZED AND POSTED? SO IT'S, UH, FOR A REGULAR MEETING, IT'S 24 HOURS, EXCLUDING WEEKENDS AND HOLIDAYS FOR A SPECIAL MEETING, IT'S 48 HOURS.
UM, BUT I WOULD SAY FOR, FOR EXAMPLE, TONIGHT'S MEETING, UM, THE STAFF DEADLINE TO PUT AN AGENDA ITEM ON IS ACTUALLY 12 DAYS BEFORE THE CITY COUNCIL MEETING.
AND THERE'S STEPS FOR LEGAL REVIEW, STEPS FOR DEPARTMENTAL REVIEW, ET CETERA.
I I'M CERTAIN THAT, UM, YOU KNOW, IN, IN THE APPROPRIATE, APPROPRIATE CIRCUMSTANCE, UM, YOU KNOW, MAYBE IT'S A RECOGNITION ITEM OR SOMETHING THAT DOESN'T INVOLVE A LOT OF, UM, UM, PREP WORK.
MAYBE IT COULD BE LESS THAN SEVEN DAYS.
BUT I THINK THIS IS FOR LIKE, ACTUAL ITEMS. LIKE WE, WE WANT TO PRODUCE A RESOLUTION ON THE NEXT AGENDA ITEM.
WELL, THAT'S GONNA TAKE SOME STAFF TIME TO GET READY TO DO THAT.
MAY, I'D BE INTERESTED IN MY FELLOW COUNCILOR RAMIREZ THOUGHTS AROUND, UM, YOU KNOW, IF WE HAVE THE OPEN MEETINGS ACT, AND I'VE ALWAYS LIKED, 'CAUSE WE HAVE OUR MEETINGS ON MONDAY, THOSE TEND TO GET POSTED.
THEN WHAT ON, IS IT FRIDAY, THURSDAY? SO WE, UM, OUR, OUR ACTUAL DEADLINE FOR A REGULAR MEETING WOULD BE FRIDAY.
UM, BUT WE GENERALLY TRY TO POST ON THURSDAY TO GIVE AS MUCH, YOU KNOW, NOTICE TO THE PUBLIC AS WE POSSIBLY CAN.
SO I, I THINK WE DO A, A GOOD JOB OF THAT REGARD.
THE CHALLENGE I HAVE IS IF, IF SOMETHING COMES UP AND THERE CAN ALWAYS BE, YOU KNOW, SOMETHING, SOME EVENT OR SOME INCIDENT OR, OR SOMETHING, I'D HATE TO ARBITRARILY JUST SORT OF A CONSTRAIN OUR ABILITY AS ELECTED OFFICIALS TO PUT SOMETHING ON THE AGENDA BECAUSE IT DOESN'T FALL WITHIN A SEVEN DAY THRESHOLD.
AND THEN WE END UP WAITING ALMOST THREE WEEKS, UH, TO SEE IT ADDRESSED ON THE
[01:05:01]
AGENDA IF THERE'S SUPPORT, YOU KNOW, TO HAVE IT THERE.SO I'D BE INTERESTED IN OTHERS COMMENTS.
I'M NOT SURE THE EXACT AMOUNT.
OBVIOUSLY WE DON'T WANT TO BURDEN STAFF WITH UNNECESSARY REQUESTS OR ERRONEOUS MOTIONS, BUT WE ALSO WANNA PRESERVE OUR ABILITY TO SAY, THIS IS REALLY IMPORTANT AND YES, WE WANT IT ON THIS, UH, COUNCIL AGENDA, PROVIDING IT IN TIME FOR THE OPEN MEETINGS ACT.
I DON'T KNOW WHAT THAT BALANCE IS, BUT UNDERSTOOD IN OTHER PEOPLE'S THOUGHTS.
WELL, IS ALSO IF SOMETHING COMES UP AND WE DON'T GET IT ON THE AGENDA, CAN'T WE CALL A SPECIAL MEETING? YES.
SO YOU DON'T HAVE, IF IT'S THAT IMPORTANT, YOU DON'T HAVE TO WAIT THE TWO WEEKS YOU CAN CALL A SPECIAL MEETING.
IS, IS, IS THAT CORRECT? I'M SORRY, COULD YOU REPEAT THE QUESTION? YEAH, IF THERE'S SOMETHING, I MEAN, AND, AND I AGREE, PROBABLY NEED TO THINK OF A TIME FOR THAT, BUT IF SOMETHING, UM, IMPORTANT COMES UP, WE DON'T HAVE TO WAIT TILL I AGREE.
THE NEXT MEETING WE CAN CALL A SPECIAL MEETING IF WE DON'T GET IN ON THE AGENDA AND TIME.
IS THAT CORRECT? YEAH, I MEAN, I, I THINK WHAT AGAIN, THIS SECTION OF THE RULES IS TRYING TO DO WAS PROVIDE SOME CLARITY ON THE RIGHT.
LIKE IF A COUNCIL MEMBER GETS A SECOND AND GETS THIS IN IT, IT'S GONNA BE ON THAT NEXT AGENDA.
YOU'VE, YOU'VE MET THE EXPECTATION OF THE RULES AS PASSED BY COUNSEL.
I DON'T THINK THERE'S ANYTHING PRECLUDING COUNSEL FROM GETTING THINGS SUBMITTED LATER THAT MIGHT GET OUT OF THE AGENDA IF NECESSARY.
IT'S THAT MATTER OF THE RIGHT VERSUS THE, THE THE SHOULD I GUESS.
BECAUSE I DON'T THINK I'VE EVER BEEN TURNED DOWN TO GET SOMETHING ON THE AGENDA, BUT, UM, BUT YOU WANNA KNOW SO THAT EVERYONE KNOWS THIS IS A I I I AGREE.
SO IT'S NOT TAKEN ADVANTAGE OF AS WELL, BECAUSE IF WE WANT SOMETHING ON THE AGENDA, THEN STAFF HAS TO PREPARE FOR IT AND OTHER COUNCIL MEMBERS NEED TO ABLE TO PREPARE FOR IT.
SO IF IT'S NOT SOMETHING THAT, UM, THREE OF THE FIVE HAVE BEEN INTIMATELY INVOLVED IN DISCUSSING OR MM-HMM.
SO I DON'T, I DON'T, SO WHAT I, I THINK THIS SEEMS VERY REASONABLE.
WE'RE TRYING TO FIND A BALANCE AND OF COURSE HAPPY TO TAKE COUNSEL'S PERSPECTIVE.
AND THAT'S WHY WE'RE HERE TO YEAH.
YOU'RE, YOU'RE NOT GOING EITHER WAY.
YOU JUST SAY, WHAT WOULD YOU LIKE ME TO DO? YES.
WELL GO BACK TO, UH, COUNCIL MEMBER ROBIN'S QUESTION.
UM, I WANNA MAKE SURE I GET IT CORRECTLY.
SO IF THERE WAS AN EMERGENCY, YOU KNOW, ALMOST, IT'S ALMOST LIKE ALL BETTS ARE OFF.
WE'RE, WE'RE GONNA, IF WE NEED TO MEET FOR AN EMERGENCY MEETING, WE'RE GONNA CALL AN EMERGENCY MEETING.
IF WE HAVE SOME TYPE OF EMERGENCY IN OUR CITY THAT WE HAVE TO MAKE A DECISION ON, IT'S NOT, WE'RE GONNA WAIT FOR THE TWO WEEKS OR SOMETHING LIKE THAT.
UM, IF THERE'S SOME EVENT, AND I DON'T KNOW WHAT, WHAT THAT COULD BE, BUT IF WE HAVE TO, I KNOW IN THE PAST WE HAVE CALLED EMERGENCY MEETINGS IN BETWEEN THE TWO WEEKS OR THE THREE WEEK SPAN THERE.
UM, THE OTHER THING IS, AND WE'VE ALSO HAD THINGS PUT ON THE AGENDA THAT WE'RE NOT, WE COULDN'T FINALIZE IT IN THE TIME THAT MEETING.
SO WE JUST SAID, OKAY, THIS IS OUR FIRST BLUSH AT IT RIGHT HERE, COME BACK IN TWO WEEKS, THEN WE'LL GET THE, SAY YOU WE NEEDED TO DO A RESOLUTION OR SOMETHING LIKE THAT, THAT IT'S NOT IN THAT EMERGENCY CATEGORY.
THEN WE WOULD SAY, COME BACK IN TWO WEEKS WITH THAT DOCUMENT.
BUT WE, WE WOULD GET THE, UH, YOU SAY A SKELETON VERSION OF IT MM-HMM.
IS THAT KIND OF LIKE WHAT YOU'RE THINKING? YEAH, I MEAN THERE'S DEFINITELY, YEAH.
SO IT CAN BE THROWN ON AND SAY, I REALLY, THIS NEEDS TO BE DISCUSSED, THIS AGENDA, HOWEVER, WE DON'T HAVE TO VOTE ON IT YET, BUT I JUST WANTED, YEAH.
I MEAN, IT'S KINDA ONE OF THOSE THINGS, YOU KNOW, OBVIOUSLY YOU HAVE EMERGENCIES OR ICE STORM, UNFORTUNATE, YOU KNOW, PUBLIC SAFETY EVENTS, WHATEVER IT MIGHT BE.
THE OTHER TYPE IS, YOU KNOW, YOU JUST MIGHT HAVE SOMETHING THAT REALLY SORT OF PERCOLATES OR POPS AND YOU, AND YOU WANT TO HAVE A DISCUSSION ABOUT IT AT COUNCIL.
UM, YOU KNOW, SOMETHING THAT IS IN THE NEWS OR HAS TO DO WITH THE BUDGET, WHATEVER IT MAY BE.
IT'S LIKE TRYING TO FIND THAT BALANCE BETWEEN, IT'S A GERMAN MAIN THING TO DISCUSS.
WE WOULD DON'T WANNA SAY, OH GOSH, WE, WE MISSED IT.
BUT IT DOESN'T REALLY MEET THE THRESHOLD OF AN EMERGENCY.
LIKE, YOU KNOW, IT'S NOT LIFE SAFETY, BUT IT'S, I DON'T KNOW.
I MEAN, I'M NEW, SO, I MEAN, I, Y'ALL HAVE BEEN IN A LOT MORE MEETINGS THAN I HAVE AND, AND MAYBE THAT'S NEVER REALLY HAPPENS THE, THE
[01:10:01]
SCENARIO I'M DESCRIBING.I'M JUST TRYING TO FIGURE OUT WHAT'S THE, SO IN THIS SCENARIO, IF IT WAS SEVEN DAYS, THAT WOULD MEAN THAT CLOSE OF BUSINESS, THE MONDAY PRIOR BASICALLY IS WHEN WE WOULD HAVE TO HAVE SOMETHING SUBMITTED TO SCOTT AND YOU.
THAT'S THE, THAT WOULD BE, THAT'S IN THE DRAFT.
BUT OF COURSE IT'S WHATEVER COUNSEL DECIDES, I THINK THAT'S SUFFICIENT.
IF THERE'S AN ISSUE, WE CAN SAY IN COUNCIL COMMENTS, THIS IS SOMETHING WE'RE DISCUSSING, IT WILL LIKELY BE ON THE NEXT AGENDA.
WE DIDN'T HAVE SUFFICIENT TIME TO REALLY RESEARCH THIS ISSUE, BUT WE WANT THE PUBLIC TO KNOW THAT WE HEAR THEM, WE ARE CONCERNED.
I, I JUST, I DON'T WANNA RUSH THINGS ONTO AN AGENDA THAT AREN'T READY, AND THEN THINGS ARE OUT THERE THAT AREN'T WHAT WE'RE GONNA DO.
AND THEN THAT'S HOW RUMORS START.
SO, I MEAN, I, I THINK THIS AS, AS THE GENERAL RULE IS GOOD.
I LIKE IT BECAUSE I DON'T THINK IT MAKES SENSE TO HAVE, YOU KNOW, TWO COUNCIL MEMBERS GOING TO MR. RIGBY ON A THURSDAY BEFORE A MONDAY MEETING AND GETTING SOMETHING ON THE AGENDA.
AND THE FIRST TIME ANY OF THE REST OF THE PEOPLE SEE IT IS, YOU KNOW, ON SATURDAY OR SUNDAY, AND YOU KNOW WHAT I'M SAYING? MM-HMM.
AND IF IT'S TRULY AN EMERGENCY, THEN WE'LL ADDRESS THAT EMERGENCY.
BUT I, I DON'T THINK THAT'S WHAT WE'RE TALKING ABOUT HERE.
BUT I ALSO THINK THAT IF WE HAD THE, THE RULES SET UP THERE WERE, IT'S TWO COUNCIL MEMBERS.
THEY SAY THEY, THEY HAVE SOME ITEM THERE WOULD BE CONVERSATION WITH THE CITY MANAGER.
I'M, I'M LOOKING AT THE MECHANICS NOW.
IF THIS ACTUALLY HAPPENED, THAT, THAT THEY WOULD MEET AND THEN IT WOULD MEET WITH THE CITY MANAGER, AND THEN I GUESS THERE WOULD BE SOME, THE CITY ATTORNEY SAY, IS THAT SOMETHING THAT NEEDS TO BE ACCELERATED IN THE PROCESS OF THE CITY GETTING DONE, IF YOU KNOW WHAT I MEAN? WHAT DO YOU MEAN? I LOST YOU? JUST THAT IF WE SAY SEVEN DAYS MM-HMM.
IT MIGHT NOT MEET THE, THE TEMPERATURE OF AN EMERGENCY, BUT IT IS SOMETHING THAT WE NEED TO ADDRESS.
WELL, THE PERSON WHO CONTROLS THE, THE, THE STAFF IS RIGHT HERE.
AND IF IN THAT CONVERSATION IS HE OR SHE, WHOEVER'S SITTING HERE SAYS, YEAH, WE NEED TO, WE NEED TO, WE NEED TO GET IT ON THERE WITH THE CONVERSATION WITH THE COUNCIL MEMBERS.
IT COULD BE, IT COULD BE IT COULD BE DONE, BUT THAT'S BASED ON, BUT THAT IS, THAT'S AT DISCRETION.
THAT'S THE DISCRETIONARY THING THAT HAPPENS ALMOST ON EVERYTHING.
THAT IF SOMETHING BECOMES HOT, THE TEMPERATURE GETS HOT.
YES, WE MIGHT HAVE A RULE FOR IT, BUT THE CITY MANAGER WHO'S IS GOING TO, IS GONNA ACCELERATE THE FLAME ON IT OR NOT.
I THINK THAT SHOULD BE THE EXCEPTION TO THE RULE.
IT'S THIS, IT IS EXTENUATING CIRCUMSTANCES.
BUT I'M ALSO TRYING TO ADDRESS, TO ADDRESS BOTH OF YOUR COMMENTS.
UM, I WOULD EMPHASIZE THAT THE SEVEN DAY REQUIREMENT IS A SHOULD.
UM, AND SO AGAIN, I THINK WE'RE GOING TO, THE EXPECTATION WOULD GENERALLY BE MM-HMM,
AND AGAIN, IF YOU HAVE A CONVERSATION WITH SAY, ANDREW, AND THERE'S A REASON THAT IT NEEDS TO BE ACCELERATED, I THINK THAT'S SOMETHING THAT WOULD BE A POSSIBILITY.
BUT SPEAKING TO YOUR COMMENT, IT SHOULD PROBABLY BE THE EXCEPTION THAT THAT HAPPENS.
SO REGARDLESS OF THE NUMBER OF COUNCIL MEMBERS ATTENDING, AT LEAST THREE YES VOTES ARE NECESSARY TO APPROVE ANY MOTION OR ITEM REGARDLESS.
UM, SO, SO THE IDEA IS EVEN IF THREE MEMBERS ARE HERE, UM, IT CAN'T BE A TWO ONE VOTE.
IT'S ALWAYS GOTTA BE AT LEAST THREE AFFIRMATIVE VOTES TO PASS ANY MOTION OR APPROVE ANY ITEM, UM, UNLESS OTHERWISE PROVIDED IN THE RULES, WHICH WE'LL TALK ABOUT THE EXCEPTIONS HERE IN A MINUTE, ALL ATTENDEES MUST BE RECOGNIZED BY THE CHAIR BEFORE SPEAKING.
THIS INCLUDES ATTENDEES IN THE AUDIENCE AND STAFF AND MEMBERS OF COUNCIL.
NOW, IT WOULD BE THE MAYOR THAT THE CHAIR'S DISCRETION OVER WHAT RECOGNITION LOOKS LIKE.
IS THAT FORMAL? IS THAT HIM JUST LOOKING AT YOU? AGAIN, THAT'S SOMETHING THAT THE CHAIR WILL MAKE THAT DECISION ON WHAT RECOGNITION LOOKS LIKE, BUT PUTTING IN THE RULES THAT IT'S, THAT CHAIR'S DISCRETION TO DECIDE HOW RECOGNITION WORKS BEFORE, UH, FOR ITEMS AND, AND CONVERSATION.
[01:15:01]
I, WE TALKED A LOT ABOUT CONSENT EARLIER, AND THERE IS A SECTION IN THE RULES TALKING ABOUT HOW CONSENT, UH, WORK WOULD WORK.THE IDEA THAT, YOU KNOW, WE WOULD TALK ABOUT, UH, CONSENT, THE NUMBER OF ITEMS WE COULD TALK ABOUT READING, UH, PURCHASING ITEMS, ET CETERA.
YOU KNOW, ASKING IF ANY ITEMS NEED TO BE PULLED, COUNCIL MEMBERS BEING ABLE TO DO THAT VOTE BEING TAKEN, AND THEN MOVING ON.
SO THAT IS IN THE RULES ABOUT HOW CONSENT WOULD WORK.
UH, SAME WAY WITH DISCUSSION ITEMS AND FOR DISCUSSION ITEMS. IT, IT'S VERY SIMILAR TO HOW IT WORKS TODAY.
I THINK THAT THE BIG POINT, A POINT B DIFFERENCE WOULD BE THAT, UM, THE MOTION WOULD BE MADE BEFORE DISCUSSION OR WHAT WE'RE CALLING DEBATE.
SO, UM, AT THE TIME, YOU KNOW, RIGHT NOW, GENERALLY WHAT WILL HAPPEN IS MAYOR WILL WILL HAVE STAFF INTRODUCE THE ITEM.
UM, THERE'LL BE SOME QUESTION PERIOD.
THERE MIGHT BE A PUBLIC HEARING PORTION.
SOMEONE COME UP HERE AND WE GET THROUGH ALL THE DISCUSSION, AND THEN THE MOTION WOULD BE MADE, KIND OF JUST TRYING TO BUILD SOMETHING THAT RESEMBLES PARLIAMENTARY RULES, UM, FROM SCRATCH.
UM, I, I DID USE KIND OF THE MODEL OF ROBERT'S RULES OF YOU.
YOU INTRODUCE A MOTION, THEN YOU DEBATE IT, AND YOU, AND THAT PART OF THAT WAS, UM, WHAT WE TALKED ABOUT OF MAKING SURE THAT EVERY COUNCIL MEMBER HAS THE RIGHT TO SPEAK ON EVERY ITEM.
THEY DON'T HAVE TO SPEAK, BUT THEY HAVE THE RIGHT TO SPEAK AT LEAST ONCE UNDER ANY, FOR ANY MOTION UNDER CONSIDERATION.
SO THE IDEA THAT YOU CAN'T MOVE PAST AN ITEM WITHOUT GIVING EVERY COUNCIL MEMBER THE OPPORTUNITY TO TALK ABOUT IT, AND AGAIN, THAT, THAT MIGHT NOT FEEL THAT FORMAL, IT, IT'LL REALLY DEPEND ON THE CHAIR'S PERSPECTIVE AND HOW THEY WANNA RUN THAT PORTION.
UM, BUT THAT WOULD PROBABLY BE THE BIGGEST DIFFERENCE IN THE MATTER OF HOW WE WOULD HANDLE, UH, DISCUSSION ITEMS UNDER THE PROPOSED RULES.
UM, AND THEN AGAIN, GIVING THE RIGHT FOR THE CHAIR TO DECIDE HOW WE WOULD WORK THROUGH OTHER ITEMS THAT ARE NOT VOTING ITEMS, SUCH AS PRESENTATIONS, DISCUSSION ONLY ITEMS, ET CETERA.
AND THEN FINALLY, UM, PROVIDING FOR THE STAFF, UH, FOR THE, THE CHAIR TO, UH, HAVE STAFF READ AGENDA ITEMS, KEEP TIME AND PERFORM OTHER FUNCTIONS TO FACILITATE THE MEETING IN CASE THE MAYOR WANTS TO HAVE SOMEONE ELSE READ, UH, AGENDA ITEMS WHEN HE LOSES HIS VOICE.
UM, SO ARE THERE ANY QUESTIONS ON THAT BEFORE WE MOVE TO THE NEXT SECTION? OKAY.
UH, SO SECTION FIVE, THIS IS THE CHART THAT IS IN THE RULES, UM, WHICH JUST TALKS ABOUT THE VARIOUS MOTIONS THAT ARE, UM, AVAILABLE UNDER THE RULES.
WE'VE DEFINED ALL THESE, UM, IN THE MOTIONS DETAIL SECTION ON PAGE FOUR.
UM, YOU KNOW, THE, I THE ABILITY TO, TO MOVE FOR APPROVAL, UH, TO AMEND A MOTION TO CONTINUE TO STRIKE, TO REFER IT, UH, TO RECESS THE MEETING.
UM, EARLIER, YOU KNOW, WHEN WE WERE TALKING IN OUR WORKSHOP, WE TALKED ABOUT THE ABILITY TO APPEAL, THE DECISION OF THE CHAIR, THE ABILITY FOR THREE COUNCIL MEMBERS TO SAY, WE DON'T AGREE WITH THAT RULING OF THE RULES, UM, UH, OR PROCEDURES MADE BY THE CHAIR, AND WE WANT TO GO IN A DIFFERENT DIRECTION.
WELL, THIS WOULD BE THE VEHICLE TO DO THAT.
UM, THE OTHER TWO THAT ARE, THAT ARE NEW ON HERE THAT WE REALLY HAVEN'T SEEN BEFORE, UH, THE POINT OF PRIVILEGE, POINT OF ORDER, I, I DON'T THINK YOU HAVE TO SAY THE WORDS POINT OF PRIVILEGE OR POINT OF ORDER THAT THAT'S A LITTLE PARLY PRO SPEAK, BUT THE IDEA BEHIND THEM IS, MAYOR, IT'S HOT IN HERE, OR MAYOR, IT'S COLD IN HERE.
COULD WE, COULD WE MOVE SOMETHING? UM, I, I DON'T KNOW WHY COUNCIL MAYOR THOUGHT I WAS TALKING ABOUT HIM.
BUT, UM, OR, HEY, THE TECHNOLOGY'S NOT WORKING.
YOU DON'T HAVE TO USE THOSE WORDS.
IT'S JUST, HEY, I CAN INTERRUPT SOMEONE THAT'S SPEAKING TO LET YOU KNOW THAT SOMETHING'S GOING ON THAT'S REALLY INTERFERING WITH MY CAPABILITY TO BE PRESENT IN THIS MEETING.
A POINT OF ORDER IS JUST, HEY, I THINK WE'RE NOT FOLLOWING THE RULES AND I NEED YOU TO DECIDE, YOU KNOW, THINK ABOUT THAT FOR A SECOND.
ARE WE ACTUALLY FOLLOWING THE RULES THAT WE SHOULD BE? AND AT THAT POINT, THE CHAIR IS CALLED ON TO MAKE A DECISION.
THEY EITHER CAN SAY, YEAH, WE ARE FOLLOWING THE RULES, AND, UH, I'M SORRY YOU DON'T LIKE THAT.
UM, AT THAT POINT, THAT THAT WOULD BE WHERE YOU COULD APPEAL THE DECISION OF THE CHAIR.
UM, OR THEY COULD SAY, OH, YEAH, YEAH, SORRY, I FORGOT THAT, YOU KNOW, TO RECOGNIZE YOU ON THAT DEBATE ITEM.
AND THAT WOULD BE THE OPPORTUNITY FOR, FOR US TO MOVE IN THAT MATTER.
SO I DON'T FORESEE US USING A LOT OF THIS VERY, VERY OFTEN.
THIS IS FOR THOSE EXTREME HYPOTHETICALS THAT PARLEY PRO GIVES YOU WITHOUT MAKING IT 700 PAGES.
SO I, WE'VE TRIED TO KEEP IT VERY GENERIC, UM, WITH, AS FAR AS THE MOTIONS, UM, YOU KNOW, THE REQUIRED VOTE THRESHOLDS.
UM, AND I, I, THE OTHER THING I WOULD POINT OUT IS IN SOME PARLIAMENTARY PROCEDURE SYSTEMS, YOU CAN AMEND AN AMENDMENT TO AN AMENDMENT TO AN AMENDMENT, NO
UM, WHAT, WHAT I'VE, WHAT I'VE DRAFTED LANGUAGE HERE IS, IS THAT, YOU KNOW, I
[01:20:01]
MOVE TO APPROVE THIS CONTRACT.WE'RE WE'RE TALKING ABOUT THAT.
WELL, SOMEONE SAYS, WELL, I AMEND, UH, I MOVE TO AMEND THAT.
UM, BUT WE ALSO NEED TO HIRE THEM FOR AN EXTRA A HUNDRED HOURS TO DO SOME EXTRA CONSULTING.
YOU CAN MAKE THAT MOTION, YOU CAN MAKE THAT ONE AMENDMENT, BUT YOU CAN'T AMEND YOUR AMENDMENT.
YOU CAN MAKE ONE AMENDMENT, YOU CAN DISPENSE WITH IT.
AND THEN IF YOU WANT TO CHANGE SOMETHING DOWN THE ROAD, WE'LL, WE'LL DO ANOTHER ONE.
UM, SO THE IDEA IS TO NOT GET OFF AMENDING AMENDMENTS, AMENDMENTS.
THE IDEA IS JUST TO DISPENSE WITH THE BUSINESS THAT'S IN FRONT OF US.
AND JUST TO BE CLEAR, 'CAUSE MEMBERS OF THE PUBLIC HAVE TRIED TO DO A POINT OF ORDER OR POINTER PRIVILEGE OR SUSPEND THE RULES, AND THESE ARE MOTIONS THAT CAN BE MADE BY MEMBERS OF THE COUNCIL OR THE PUBLIC WORKS AUTHORITY, NOT MEMBERS OF THE PUBLIC.
AND, UM, THAT IS ABSOLUTELY THE CASE, AND IT IS NOTED IN THE RULES TWICE.
THAT IT IS MEMBERS OF THE CITY COUNCIL AND MEMBERS OF THE PUBLIC WORKS AUTHORITY, THE FIVE ELECTED OFFICIALS OF THE CITY OF EDMOND THAT HAVE THE CAPABILITY TO MAKE THOSE MOTIONS.
ARE THERE ANY OTHER POINTED OUT FOR THE GENERAL VIEWING PUBLIC MORE THAN YOU? YES.
NOW THE ONLY THING HERE IS THAT THE CARTER BEING RECOGNIZED.
WE, WE HAVE THIS UNWRITTEN COMMUNICATION UP HERE.
UM, SOME LOOK AT ME AND
OTHERS, I LOOK AT THEM AND I COULD TELL BY BODY LANGUAGE THAT THEY'RE GETTING READY TO SPEAK.
YOU SO WHAT HERE, JUST SAYING THAT TURNING OR, SO WE, WE KNOW THAT WE'RE, YOU'D BE RECOGNIZED THAT KNOW THAT YOU'RE GETTING READY TO SPEAK.
AND THAT'S THE IDEA THAT IT'S REALLY, YOU KNOW, AS MUCH AS WE'RE TALKING ABOUT CONSISTENCY, CONSISTENCY, CONSISTENCY.
WE ALSO HEARD IN OUR LAST WORKSHOP THAT Y'ALL'S, UM, RELATIONSHIP AND, AND ABILITY TO SPEAK WITH EACH OTHER CANDIDLY, AND TO HAVE THOSE GOOD, HEALTHY CONVERSATIONS IS IMPORTANT.
AND SO, AGAIN, IT'S THE CHAIR'S PREROGATIVE TO DECIDE WHAT, UM, HOW RECOGNITION IS GOING TO WORK.
YOU KNOW, IT'S NOT, I HAVE TO RAISE MY HAND, IT'S JUST THAT I CAN LOOK AT YOU AND IT'LL BE THE CHAIR.
IT CONTINUES UNDER THESE RULES TO BE THE CHAIR'S PREROGATIVE TO DECIDE HOW THAT WORKS.
ANY OTHER QUESTIONS ON THIS? ONEM? OKAY.
I, I PROMISE WE'RE CLOSING IN ON THE END HERE.
UM, I'M GONNA, I'M GONNA SPEED READ.
SO, UM, ITEMS IDENTIFIED AS PUBLIC HEARING, UM, ITEMS IDENTIFIED AS PUBLIC HEARING.
SO IF YOU'RE TO PUT THIS IN TERMS OF OUR CURRENT AGENDA ITEMS, THIS WOULD BE, UM, ITEMS WHERE THE PUBLIC IS GUARANTEED A RIGHT TO SPEAK ON THE ITEM, MAYBE BY STATE LAW, MAYBE BY SOME OTHER REASON.
UM, AND SO WHAT WE HEARD IN THE WORKSHOP WAS NO SIGNUPS.
THIS IS ENTIRELY STILL, YOU GET TO THE MEETING.
UM, YOU HAVE THE ABILITY TO DECIDE THEN WHEN TO SPEAK.
WE'VE ALSO NOT INCLUDED ANY TIME LIMIT FOR THIS, THAT THAT'S UP FOR CONVERSATION.
BUT WHAT I HEARD IN THE WORKSHOP WAS MAYBE THAT WASN'T A GREAT IDEA.
SO I HAVEN'T INCLUDED THAT IN IT, HAVEN'T INCLUDED THAT IN THE WRITTEN RULES.
UM, WHAT WE HAVE INCLUDED IN THE WRITTEN RULES IS THAT THE CHAIR HAS THE DISCRETION TO DECIDE WHETHER YOU CAN SPEAK MORE THAN ONCE.
SO THE IDEA THAT IT'S NOT, IT MIGHT NOT BE AN ENDLESS SUPPLY, BUT IT WOULD BE THE CHAIR'S DECISION TO DECIDE, DO THEY GET TO SPEAK THREE OR FOUR TIMES, OR DO YOU GET ONCE AND YOU'RE DONE FOR THE EVENING OR THAT ITEM.
UM, AND THEN FINALLY, AND, AND THIS IS IN CONTRAST TO THE NEXT ONE, WHICH WE'LL TALK ABOUT FOR CITIZEN COMMENTS.
UM, WE ARE PROVIDING THE CAPABILITY FOR ALL PUBLIC HEARING ITEMS FOR, UH, INDIVIDUALS TO USE AUDIO VISUAL EQUIPMENT.
UH, BUT THEY MUST PROVIDE THE PRESENTATION TO THE CITY AT LEAST 24 HOURS IN ADVANCE.
UM, THE PRESENTATION CANNOT BE OBSCENE OR VIOLATE THE GENERAL RULES.
UM, SO THE IDEA THAT WE'RE PROBABLY GONNA BUY OR SCAN IT AND MAKE SURE THAT IT'S SAYING, AND THEN WE'RE GONNA MAKE SURE THAT IT'S PRESENTABLE BEFORE WE PUT IT ON
SO, UM, THAT'S THE IDEA FOR PUBLIC HEARINGS.
AND I'M, I'M, I'M GONNA MOVE TO CITIZEN COMMENTS AND THEN I'LL, I'LL ASK IF THERE ARE ANY QUESTIONS ABOUT THESE SECTIONS.
IS THAT NEW, GIVEN, GIVEN CITIZENS THE OPPORTUNITY TO DO THAT AS THERE'S NO CURRENT LANGUAGE ON IT RIGHT NOW? I, I WOULD SAY THAT, UM, IT HAS BEEN THE PRACTICE.
UH, SOMETIMES YOU WOULD HAVE A, UM, A VERY COMMONLY YOU WOULD HAVE THE, THE, THE PROPERTY DEVELOPER THAT MIGHT BE FOR A PLANNING ITEM WOULD HAVE SOME KIND OF PRESENTATION RELATED TO THEIR PROPOSAL.
BUT I, I, I'VE SEEN FREQUENTLY WHERE MAYBE A, AN ATTORNEY REPRESENTING THE LOCAL HOA OR A NEIGHBORHOOD ASSOCIATION, UH, NEARBY HAS PRESENTED ON BEHALF OF A, YOU KNOW, A HUNDRED HOMEOWNERS AND THEY'VE PRESENTED POWERPOINTS.
UM, AND SO I WOULD SAY IT'S HAPPENED.
THERE'S JUST BEEN NO CONSISTENT PRACTICE, AND
[01:25:01]
WE WANNA MAKE SURE THAT WE'RE TREATING CITIZENS CONSISTENTLY.AND I THINK I, I'M DEFINITELY LIKE THAT.
UH, I THINK, UH, YOU KNOW, LOOKING AT THE YEAR 2024 UP AHEAD, WE'RE JUST BECOMING MORE DIGITAL.
AND, UM, IT'S ALWAYS HELPFUL WHEN A PROJECT HAS THINGS FOR IT.
SO IF THERE IS A GROUP OF CITIZENS, AND I AGREE THAT WE NEED TO MAKE SURE IT'S SAFE, NOT OBSCENE, AND LIKE, I LIKE THE IDEA OF FOR OFFICIAL HEARING ITEMS, IF THERE'S SOMETHING VISUALLY THAT WOULD BE IMPORTANT, THAT'S REALLY HARD TO CONCEPTUALIZE THROUGH WORDS.
I THINK, UH, I LIKE MOVING TOWARDS A, A UNIFORM WAY THAT PEOPLE CAN, CAN DISPLAY, UH, THINGS ON THAT.
AND, UM, AND THEN YOU'RE BRINGING UP A GOOD POINT.
WE ARE, WE ARE CONTRASTING THAT, AND I'LL MOVE TO CITIZEN'S COMMENTS REAL QUICK.
CITIZEN'S COMMENT BEING THE, THE ITEM ON THE END OF THE AGENDA WHERE YOU JUST, UH, REQUEST TO SPEAK.
IT'S NOT NECESSARILY ABOUT AN AGENDA ITEM, IT'S THE SAME PROCESS AS THE CURRENT PRACTICE.
WE ARE CLARIFYING THAT YOU CAN'T GIVE ANY UNUSED TIME TO ANOTHER SPEAKER.
YOUR YOUR THREE MINUTES OR YOUR THREE MINUTES.
UM, AND THIS IS ALREADY IN THE CURRENT RULES, BUT I WANTED TO HIGHLIGHT IT THAT THE CHAIR MAY AMEND THE TIME ALLOTTED FOR ALL SPEAKERS IF NECESSARY, TO MAINTAIN ORDER AND CONDUCT BUSINESS.
SO IF A HUNDRED SPEAKERS GET UP AND, AND WANNA SPEAK, MAYBE THAT THE CHAIR MIGHT AMEND THE TIME FOR EVERY SINGLE SPEAKER TO THE SAME AMOUNT OF TIME OF WHATEVER TIME IS APPROPRIATE FOR US TO GET THROUGH ALL OF THEM.
SO I'M NOT SAYING THAT THAT MUST HAPPEN, BUT SAYING IT'S A POSSIBILITY ON THE RULES.
AND THEN FINALLY, UH, WE'RE PROPOSING NO AUDIO VISUAL, UH, EQUIPMENT ACCESS FOR, UH, THE, THE END CITIZENS' COMMENTS WITH THE IDEA BEING THAT FOR A, A, A, UM, PUBLIC HEARING ITEM, THERE MAY BE SPECIFIC LAND USE ISSUES OR OTHER THINGS THAT PEOPLE WANNA TALK ABOUT.
UM, AGAIN, WITH THE IDEA OF ANY ITEM BEING SOMETHING YOU COULD TALK ABOUT IN THE IN COMMENTS, UM, I, I THINK WE ARE JUST WORKING THROUGH WHAT, WHERE AUDIOVISUAL, UH, EQUIPMENT WOULD BE USED IN THIS PERSPECTIVE.
SO THE PROPOSAL AT LEAST IS WRITTEN AS TO NOT INCLUDE THAT PERSISTENCE COMMENTS.
THE OTHER IS, IF WE HAD IS ALL UP FOR DISCUSSION CITIZENS COMMENTS, THERE'S ZERO DISCUSSION BECAUSE WE CAN'T, YEAH.
ARE YOU, CORY, ARE YOU AWARE OF ANY MUNICIPALITY THAT ALLOWS FOR I HAVEN'T SEEN ANY, UH, AUDIO VISUAL SORT OF CITIZEN IN THE CITIZEN COMMENTS PORTION.
I NOT FOR, YOU KNOW, SO FOR CITIZENS COMMENTS SPECIFICALLY? YEAH, NO, I, I HAVEN'T SEEN IT, BUT I JUST WANTED TO MAKE SURE THAT THERE WASN'T SOMETHING HAPPENING OUT THERE THAT YOU WERE AWARE OF WITH YOUR GROUP THAT YOU KNEW OF.
I AM NOT AWARE OF ANY CITY THAT THAT'S DONE IT FOR THE GENERAL CITIZENS COMMENTS.
DO WE, WHEN, WHEN SOMEONE SIGNS UP FOR CITIZEN'S COMMENTS, OBVIOUSLY IF THEY DO THAT ONLINE OR THEY'RE SUBMITTING CERTAIN INFORMATION, DO THEY GET LIKE A, A CONFIRMATION? I'VE NEVER, DO THEY GET A, WHAT HAPPENS? DO THEY GET A LITTLE CONFIRMATION EMAIL, ANYTHING? I, I WOULD ACTUALLY HAVE TO POSE THAT QUESTION TO CITY MANAGER'S OFFICE STAFF THAT HANDLE THAT.
UH, CASEY IF HE WANTS TO SPEAK TO THAT, WHAT WAS YOUR QUESTION? I WAS CURIOUS AS IF SOMEBODY, UM, SIGNS UP, DO THEY GET A LITTLE CONFIRMATION OR SOMETHING WHEN THEY PUT THEIR EMAIL IN AND SIGN UP AND SAYS, YOU KNOW, THANK YOU FOR SIGNING UP, OR? YES.
SO IF SOMEONE SIGNS UP ONLINE IN ADVANCE, UH, THEY DO RECEIVE AN EMAIL THAT SAYS THAT IT IS A CONFIRMATION AND THAT IT ALSO GOES TO A COUPLE OF DIFFERENT STAFF MEMBERS AS WELL.
IN THE EVENT THAT ONE STAFF MEMBER'S OUT, WE CAN MAKE SURE THAT SOMEONE DOES GET THAT AND WE MAKE SURE THAT WE GET THEM, UM, PUT ON THE LIST FOR THE, FOR THAT NIGHT.
SO YES, THEY DO GET THAT WHEN THEY SIGN UP.
AND, UM, YOU KNOW, I'M ALWAYS, UM, I TRY TO THINK OF AND PUT MYSELF IN THE SHOES OF CITIZENS OF, YOU KNOW, IF THEY'RE NOT A REGULAR, IF THIS IS TOTALLY, YOU KNOW, A FOREIGN CONCEPT TO COME ASK THE CITY GOVERNMENT SOME SORT OF QUESTION OR RAISE A CONCERN OR WHATEVER, PUBLIC SPEAKING VERY MUCH MIGHT BE THE ABSOLUTE WORST, UH, THING THAT THEY EVER WANTED TO DO AND ARE NERVOUS AND DON'T KNOW QUITE WHAT TO DO.
WOULD IT EVER BE POSSIBLE IF SOMEONE SIGNS UP FOR A CITIZEN COMMENT TO JUST SEND 'EM A LITTLE FORM KIND OF NOTE WITH AN, YOU KNOW, WITH THE LINK TO THE WHATEVER RULES ARE ADOPTED THAT JUST SAYS, THANK YOU FOR SIGNING UP FOR CITIZENS COMMENTS.
SO WE KIND OF ADDRESS SOME OF THOSE EXPECTATIONS.
LIKE, HEY, WHEN YOU COME TO THE PODIUM, ANNOUNCE WHO YOU ARE, YOU WON'T HAVE THE OPPORTUNITY TO X, Y, Z, YOU'LL HAVE THREE MINUTES.
I'M JUST TRYING TO HELP THOSE.
THATT, YOU BET ARE NERVOUS AND KIND OF SPEND THE WHOLE DAY KIND OF WORKING THEMSELVES UP A LITTLE BIT.
AND THEY GET HERE AND THEY DON'T, YOU KNOW, YOU CAN TELL THEY'RE JUST, YOU KNOW, IT'S TOUGH.
AND, AND I WILL SAY OFTENTIMES THOSE PEOPLE, UM, WILL, WILL, WE'LL HAVE A STAFF MEMBER OUT HERE BEFORE THE MEETING, AND THEY'LL OFTEN SPEAK TO THAT PERSON.
AND, AND IF SOMEONE IS NERVOUS OR, OR HAS QUESTIONS, WE DO GET THAT OPPORTUNITY OFTENTIMES TO TALK WITH THEM BEFORE THE MEETING, KIND OF ANSWER THOSE QUESTIONS OR WORK ON THEM WITH ANY OF THOSE FEARS.
BUT ABSOLUTELY WE CAN, WE CAN TRY TO GET AS MUCH INFORMATION AS THERE, YEAH.
I'D LOVE TO SEE AN, WHATEVER AUTO REPLY WE HAVE, CONTAIN SOME OF THOSE HELPFUL HINTS OF JUST KIND OF GUIDING THEM TOWARDS WHAT THAT MIGHT LOOK LIKE OR WHAT THE EXPECTATIONS ARE.
[01:30:01]
YOU.UM, WERE THERE ANY QUESTIONS OR COMMENTS REGARDING PUBLIC HEARINGS OR CITIZENS' COMMENTS ON THE PUBLIC HEARING PART? UH, WE, WE SAY NO TIME LIMIT, BUT THE CHAIR HAS A DISCRETION TO, IF, IF WE SEE THE, THE PRESENTER COME UP THERE WITH THE, THE BOOK THAT THEY'RE BRINGING UP TO PRESENT, IT'S THICKER THAN THE APPLICATION.
WE MIGHT, IF YOU, UH, MAYOR, YOU MIGHT BE SPEAKING TO WHAT WE, WE TALKED ABOUT EARLIER, UH, THAT THE CHAIR MAY DIRECT, UH, EXCUSE ME, THE CHAIR MAY LIMIT UNRELATED, UNNECESSARY OR REDUNDANT COMMENTS TO MAINTAIN ORDER AND CONDUCT BUSINESS.
THAT WOULD BE IN THE GENERAL RULES.
SO THAT WOULD BE THE CHAIR'S DISCRETION.
ANY OTHER QUESTIONS ABOUT THOSE SECTIONS? OKAY.
UM, SO FINALLY THE LAST PIECE OF, OF COMMENTARY WE HEARD AT OUR WORKSHOP WAS, UM, YOU KNOW, IDENTIFYING WHAT PENALTIES THERE ARE FOR VIOLATING THE RULES.
SO WE DID NOT CREATE ANY NEW, WE'RE NOT PROPOSING TO CREATE ANY NEW PENALTIES UNDER AN MUNICIPAL CODE.
UM, WHAT WE'RE DOING IN THE RULES IS MERELY POINTING THEM TO WHAT IS ALREADY IN THE ADMIN MUNICIPAL CODE.
UM, SO THERE ARE SOME, UH, POTENTIAL CODE VIOLATIONS, APOLOGIES AS I GET TO THE PAGE, I'M MEANT TO BE ON, UM, UH, PARTICULARLY, UM, UH, DISTURBING PUBLIC ASSEMBLY AND DISORDERLY CONDUCT.
UM, AND THEN WE ARE ALSO POINTING THEM TO STATE STATUTE.
THERE IS A PROVISION, UM, RELATED TO, UH, INDIVIDUALS DISTURBING, INTERFERING, OR DISRUPTING PUBLIC MEETINGS.
UM, SO AGAIN, NOT CREATING NEW PENALTIES, BUT SAYING, UM, YOU KNOW, THOSE, UH, INDIVIDUALS VIOLATING THESE MAY BE CHARGED, UH, WITH THESE, WITH THESE, UH, VIOLATIONS.
AND THAT'S IN ADDITION TO THE CAPABILITY OF THE CHAIR TO REMOVE ANYONE FROM THE MEETING FOR DISRUPTIVE BEHAVIOR.
ANY QUESTIONS ABOUT THAT? OKAY.
SO, UM, THE, THE ONE ITEM THAT, UM, WE DIDN'T REALLY PUT IN THE RULES, BUT I JUST WANTED TO HIGHLIGHT THAT IT WASN'T THERE THAT WE TALKED ABOUT IN THE WORKSHOP, WAS THE IDEA OF SHOULD WE HAVE MULTIPLE READINGS OR MULTIPLE CONSIDERATIONS FOR CERTAIN TYPE OF ITEMS? I THINK I MENTIONED TO YOU THAT NORMAN STILLWATER AND BROKEN ARROW, THE THREE CITIES WE COMPARED OURSELVES TO ALL REQUIRE MULTIPLE READINGS OF ORDINANCES BEFORE ORDINANCES ARE PASSED.
SO I JUST WANTED TO HIGHLIGHT THAT WE HAVEN'T INCLUDED ANY OF THAT IN THESE RULES.
IF THAT'S SOMETHING YOU WANT US TO CONSIDER, LET US KNOW.
UM, THE IDEA BEING THAT IT, I GUESS IT'S TO GIVE MORE PUBLIC NOTICE THAT WE'RE CONSIDERING THESE CHANGES, ET CETERA.
BUT AGAIN, THAT IS NOT INCLUDED IN THE DRAFT RULES.
WHAT DOES THAT MEAN? MULTIPLE READINGS? UM, SO THE IDEA IS, UM, THAT, THAT'S PROBABLY A LITTLE BIT MORE PROBABLY PRO THAN I SHOULD HAVE MADE IT.
UM, THE IDEA THAT AN ORDINANCE HAS TO BE CONSIDERED AT MULTIPLE MEETINGS, SO IT HAS TO BE ON THE AGENDA, YOU KNOW, THE FIRST WEEK, THEN TWO WEEKS LATER IT COULD BE ACTUALLY VOTED ON.
SO IT CAN'T BE VOTED ON AT THE FIRST MEETING.
AND WE DON'T CURRENTLY HAVE THAT.
AGAIN, JUST WANTED TO HIGHLIGHT THAT.
THAT WAS KIND OF WHEN WE WERE COMPARING OURSELVES TO OTHER CITIES, THAT WAS KIND OF AN OUTLIER OF OUR PRACTICES VERSUS THEIRS.
AND SO MY LAST QUESTION, UH, CONVERSATION POINT HERE IS THE PATH TO ADOPTION.
UM, YOU KNOW, SO TONIGHT IS NOT A VOTING ITEM.
UH, WE WANTED TO MAKE SURE, UM, THAT, UH, YOU'D HAVE A CHANCE TO DISCUSS THIS AND WE BRING A RESOLUTION AT A FUTURE MEETING TO ACTUALLY ADOPT THE RULES.
UM, AND I WANTED TO POSE THE QUESTION OF, UM, YOU KNOW, DO WE WANT TO JUST PUT THIS ON THE NEXT MEETING? DO WE WANT TO, UH, JUST AS A, A, UH, VOTING ITEM, DO WE WANT TO, UH, TAKE IT TO ANY, UH, CITIZEN BOARDS OR COMMISSIONS FOR THEIR INPUT? JUST, UH, AN OPEN-ENDED QUESTION OF IS THERE ANY PUBLIC INPUT THAT COUNCIL WOULD LIKE BEFORE WE BRING IT FOR A VOTE? IF THAT IS YOUR DESIRE, I'D PREFER NOT TO HAVE IT ON THE DECEMBER MEETING.
THAT'S, BUT YOU'VE TAKEN DOWN OUR NOTES.
UM, DO YOU FEEL LIKE IT NEEDS TO BE DISCUSSED AGAIN OR CAN IT BE PRESENTED TO US? AND THEN WE CAN EITHER SAY YAY OR NA, WE COULD HAVE IT ON THE AGENDA ITEM AS ONE OR TWO WAYS AS A WORKSHOP IN THE BEGINNING OR, AND HAVE THAT DISCUSSION.
OR IT CAN BE A, A DISCUSSION ITEM THAT PUBLIC COMMENTS CAN BE MADE, MADE THERE ALSO.
[01:35:02]
YOU HAVE THAT.I THINK IT'S MORE OF A WORKSHOP.
UM, AND THEN ONCE IT'S, SO TO TAKE OUR, TAKE OUR, OUR SUGGESTIONS OR, AND I KNOW YOU'VE BEEN LISTENING TO A LOT OF STUFF GOING BACK AND FORTH, BUT MAYBE TAKE IT, BRING IT BACK, DISCUSS IT AT A WORKSHOP.
AND IF WE'RE LIKE, YEAH, OKAY, GOLDEN, THEN MAYBE PUT IT ON A FOLLOWING AGENDA.
AND I DON'T KNOW, 'CAUSE I'M NOT AS FAMILIAR WITH THEIR WORK YET.
I'VE BEEN ABLE TO ATTEND A MEETING.
DON'T WE HAVE LIKE A CITIZENS PARTICIPATORY COMMITTEE OR SOMETHING? DO WE HAVE LIKE A BOARD OR COMMISSION? THERE IS A CITIZENS PARTICIPATION COMMITTEE, BUT I, I COULDN'T SPEAK TO THEIR EXACT, UM, THIS WOULD DO WITH COMMITTEE DEVELOPMENT BLOCK GRANT PROGRAMS. SO IT DOESN'T HAVE TO DO, AND I WAS JUST THINKING OF THE NAME AND THOUGHT.
YEAH, THAT MIGHT BE, I THINK THIS MAINLY HAS TO DO WITH HOW WE RUN COUNCIL MEETINGS.
MR. MAYOR, MAY I MAKE A SUGGESTION IF WE COULD HAVE A WORKSHOP IN JANUARY AND THEN IF, AND TAKE AS LONG AS WE WANT TO REVIEW IT AND MAKE OUR EDITS AND THEN BRING IT TO COUNCIL AT THE APPROPRIATE TIME? YES.
I LIKE THE IDEA OF NOT HAVING IT NEXT MONTH.
AND IT'S GONNA BE A BUSY MEETING.
AND THAT'S RUSHING IT, I THINK.
AND JUST TO SPEAK TO EXPECTATIONS FOR THAT WORKSHOP.
UM, SO I HAVE NOTED, UH, THE VARIOUS THOUGHTS.
UM, THERE ARE, UH, YOU KNOW, I THINK THERE IS SOME SUBSTANTIVE THOUGHT ON THE POLICY PORTION, UH, FOR GENERAL CONSENT.
UM, I HAVE NOT HEARD SUBSTANTIVE, UH, LANGUAGE CHANGES TO THE POLICY PORTION.
SO ARE WE JUST WANTING TO GO THROUGH ALL OF THIS AGAIN? AND I MEAN, I, WELL, I, AS YOU, HOW WE'VE OPERATED IN THE PAST, WE, WE MIGHT NOT HAVE TODAY.
WE MIGHT NOT HAVE A QUESTION, BUT TOMORROW WE MIGHT HAVE THAT QUESTION.
SO, UH, I, AS WE ALL DIGEST IT, I THINK THAT WE JUST NEED TO BE OPEN AND AS WE GET CLOSER, WE CAN FIGURE OUT ARE WE GONNA GO THROUGH EACH CHART BY CHART? ARE WE JUST GONNA GET TO THE HIGHLIGHTS? OKAY.
[9. Executive Session to Discuss Pending Claim or Action: Summit Sports Partners, LLC vs. City and Edmond Public Works Authority. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4).]
NINE.WE NEED A, A MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS THE PENDING CLAIM OR ACTION WITH SUMMIT SPORTS PARTNER LSC VERSUS THE CITY OF EDMOND AND THE PUBLIC WORKS AUTHORITY.
YOUR HONOR, UPON ADVICE OF COUNCIL, I MAKE A VOTE.
I WOULD SUGGEST THAT THE COUNCIL GO INTO EXECUTIVE SESSIONS BECAUSE DETERMINE THE DISCLOSURE WILL SERIOUSLY IMPAIR THE ABILITY OF THE CITY COUNCIL TO PROCESS THE CLAIM OR CONDUCT PENDING INVESTIGATION, LITIGATION, OR PROCEEDING IN THE PUBLIC INTERESTS.
WE'RE NOW IN EXECUTIVE SESSION.
WE NEED A MOTION TO COME OUT OF EXECUTIVE SESSION.
WE'RE NOW OUT OF EXECUTIVE SESSION.
[10. Consideration of Action with Regard to Claim or Action: Summit Sports Partners, LLC vs. City and Edmond Public Works Authority.]
A MOTION ON ITEM 10.I MOVE TO AUTHORIZE THE CITY ATTORNEY TO PROCEED WITH SETTLEMENT IN THE SUMMIT SPORTS PARTNERS, LLC LITIGATION.
WE HAVE NO CITIZEN COMMENTS THIS EVENING.
ITEM NUMBER 12 IS COMMENTS FROM
[12. Comments from the Mayor and Members of the City Council.]
THE MAYOR AND THE COUNCIL MEMBERS.UH, AS I SAID BEFORE, THIS IS THE HOLIDAY SEASON.
HOPEFULLY EVERYBODY IS STAYING HEALTHY, NOT ME, BUT, UM,
UH, A LOT OF THINGS, A LOT OF ACTIVITIES ARE GOING ON IN THE CITY.
WE, WE'VE HAD, UH, TWO TREE LIGHTING, WELL, ONE TREE LIGHTING AND LUMINOUS LIGHTING.
UM, UCO IS HAVING THEIR WINTER GLOW ON FRIDAY OR LIGHTING THEIR TREE ON, AND THERE'S ACTIVITIES EACH AND EVERY DAY.
GO DOWN INTO ILLUMINANCE AND CHECK IT OUT.
AND EIGHTH, THE EIGHTH ON THE EIGHTH, ARE THEY HAVING ANOTHER MARKET PLACE? MARKET? MARY MA STREET.
[01:40:01]
ALL THAT.AND THIS IS SECOND TO THE LAST MM-HMM.
MEETING WITH THIS MAN RIGHT HERE.
I JUST WANNA SAY THANKS TO, UH, UH, DIVA, ALL THE FRIENDS.
THAT WAS A FIRST TIME TREE LIGHTING.
FELT LIKE HALLMARK, BEAUTIFUL WEATHER.
SLEIGH RIDES, CHRISTMAS TREE, SANTA CLAUS SINGING.
UM, APPRECIATE ALL THE HARD WORK THAT WENT INTO THAT.
I THINK THAT'S GONNA BE A GREAT TRADITION.
THANK FOR EVERYBODY WHO CAME OUT FOR, UH, SMALL BUSINESS SATURDAY.
HOPEFULLY WE CAN CONTINUE TO HELP OUR, OUR, UH, BUSINESSES ACROSS EDMOND.
AND THEN, UM, EDMOND POLICE ANNOUNCED THEY'RE, UH, BUILDING A MEMORIAL THAT HOPEFULLY ONLY EVER HAS ONE NAME ON IT, BUT THAT THEY'RE, UH, WORKING ON WITH COMMUNITY MEMBERS AND INTERESTED PARTIES.
MONDAY, DECEMBER 4TH, UH, WILL BE AN OPPORTUNITY FOR COMMUNITY MEMBERS TO COME OUT TO EDMOND SKY ZONE.
UM, THEY'LL BE OPEN AND THE PUBLIC CAN COME WITH FAMILIES AND THEY CAN DONATE WHATEVER THEY LIKE TO JUMP AND GET SOME PIZZA FOR WHATEVER THEY'D LIKE TO PAY TO JUMP AND GET SOME PIZZA.
AND ALL THE PROCEEDS WILL GO ON MONDAY, DECEMBER 4TH, UH, AT SIX, STARTING AT 6:00 PM TO 8:00 PM AT MOND SKY ZONE.
ALL PROCEEDS WILL GO TO THE UH, AMEN.
ANYTHING ELSE? I COUNSEL, WHAT WOULD YOU LIKE TO DO? ITEM.
WERE YOU RESPONSIBLE FOR IT? MOTION TO ADJOURN.
CAN WE HAVE A MOTION TO ADJOURN?