Agenda

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City of Edmond Notice of Public Meeting
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518. The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff. The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
Edmond City Council Meeting Edmond Public Works Authority Meeting Regular Meeting Agenda 20 S. Littler Avenue, Edmond, Oklahoma 5:30 p.m., Monday, November 27, 2023
Notice to the Public Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.


1.			Call to Order.

2.			Consideration of Approval of City Council Regular Meeting Minutes: November 13, 2023. Click to View

3.			Presentations:

	A.		Recognition of Alex Herron from Boy Scout Troop 386 for Improvements to the 1889 Territorial School.

4.			City Council General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Administrative Items:

		1.	Consideration of Acknowledging Receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for The Plaza at Town Square Section 2, Wild Rose Ranch Section 1, Blackjack Oaks Apartments, Midfirst Bank, and Bristol Office Park III. (Citywide) Click to View

		2.	Consideration of a Variance of Title 23, Section 23.20.040, and Other Applicable Sections to Allow for Fee-in-Lieu-of Detention Requirements for Edmond Church of Christ - Angel Park. (Ward 1) Click to View

		3.	Consideration of a Variance of Title 23, Section 23.20.040, and Other Applicable Sections to Allow for Fee-In-Lieu-of Detention Requirements for Maple and Honey Coffee Co., Located at N Broadway and W Waterloo Rd. (Maple and Honey Coffee Co; Ward 4) Click to View

		4.	Consideration of Acceptance of Donated Utility Easements and Street Rights of Way from Premium Land, LLC for Wild Rose Ranch Section 1. (Ward 4) Click to View

	B.		Consideration of Approval of Purchases:

		1.	Consideration of Approval of Professional Services Agreement with Davey Resource Group to Conduct a Park Tree Inventory; $55,000.00. (Citywide) Click to View

		2.	Consideration of Approval of a Professional Services Agreement with Kimley Horn for the Downtown Streetscape Standard Strategy Project; $153,700.00 (ARPA Funds). (Citywide) Click to View

		3.	Consideration of Approval of First Amendment to Clinic Services Agreement with CareATC, Inc; $669,921.49. (Citywide) Click to View

	C.		Consideration of Approval of Resolutions:

		1.	Consideration of Resolution No. ___ Creating the Development Impact Fee Focus Group; Establishing its Duties and Responsibilities; Providing for the Appointment and Qualifications of Members; Providing for Meeting Rules; and Providing for Dissolution. (Citywide) Click to View

5.			Consideration of Appointments and Reappointments:

	A.		Mayor Appointments:

		1.	Appointment of Corey Winston to the Community Agency Review Commission; Term Expires June 2026.

		2.	Appointment of Christina Huff to the Citizen Participation Committee; Term Expires June 2026.

	B.		Ward One Appointments:

		1.	Appointment of Ryan Dahle as a Representative of the Public-at-Large to the Development Impact Fee Focus Group; Term Expires December 2024.

		2.	Appointment of Simon Baker to the Community Agency Review Commission; Term Expires June 2026.

		3.	Appointment of Halee Biggs to the Visual Arts Commission to Replace Matthew Myers; Term Expires June 2025.

	C.		Ward Two Appointments:

		1.	Appointment of Andrew French as a Representative of the Public-at-Large to the Development Impact Fee Focus Group; Term Expires December 2024.

	D.		Ward Three Appointments:

		1.	Appointment of Cody Mosley as a Representative of the Public-at-Large to the Development Impact Fee Focus Group; Term Expires December 2024.

	E.		Ward Four Appointments:

		1.	Appointment of Ryan Chapman as a Representative of the Public-at-Large to the Development Impact Fee Focus Group; Term Expires December 2024.

	F.		Other Appointments and Reappointments:

		1.	Appointment of Chris Anderson, Chris Challis, Muhammad Khan, Patrick Altendorf, Todd McKinnis, Zach Holland, and Zack Roach as Development Sector Representatives to the Development Impact Fee Focus Group; Terms Expire December 2024.

		2.	Appointment of Austin Gotcher and Brian Blundell as Representatives of the Planning Commission to the Development Impact Fee Focus Group; Terms Expire December 2024.

		3.	Appointment of Brandon Rader and Danny Marx as Representatives of the Central Edmond Urban District Board to the Development Impact Fee Focus Group; Terms Expire December 2024.

		4.	Appointment of Gary Bartley and Saundra Naifeh as Representatives of the Parks and Recreation Advisory Board to the Development Impact Fee Focus Group; Terms Expire December 2024.

		5.	Appointment of David Miller and Peggy Geib as Representatives of the Capital Improvement Projects Advisory Board to the Development Impact Fee Focus Group; Terms Expire December 2024.

		6.	Reappointment of Brad Jolliff and Kenny Stevenson as Employee Representatives to the Employee Pension Board Administrative Committee; Terms Expire June 2025.

		7.	Reappointment of Charlie Burgett as the Retired Employee Representative to the Employee Pension Board Administrative Committee; Term Expires June 2025.

		8.	Reappointment of Rusty Hale as Edmond Resident Representative to the Employee Pension Board Administrative Committee; Term Expires June 2025.

			[Recess City Council Meeting and Convene Public Works Authority Meeting]

6.			Consideration of Approval of Public Works Authority Regular Meeting Minutes: November 13, 2023. Click to View

7.			Public Works Authority General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Administrative Items:

		1.	Consideration of Approval of the Third Amendment to the Amended and Restated Solid Waste Transfer Agreement Between ETS Enterprises, L.P. and Edmond Public Works Authority, to Provide for an Amendment of the Effective Date for the CPI Adjustment from February 15 to February 1. (Citywide) Click to View

	B.		Consideration of Approval of Purchases:

		1.	Consideration of Approval of Professional Services Contract with Huitt-Zollars, Inc. for 1704 Edgewood Drive Drainage Improvements Feasibility Study; $15,800.00. (Ward 3) Click to View

		2.	Consideration of Approval of Professional Services Contract with Huitt-Zollars, Inc. for Stormwater Masterplan Development - Areas East and North of UCO; $189,350.00. (Ward 1) Click to View

		3.	Consideration of Approval of Change Order No. 2 to the Construction Contract with Hydro Resources Mid Continent Inc. for Water Master Plan Improvement Project: WEL 1,2,3 - Phase 1; $100,193.26 Increase. (Citywide) Click to View

		4.	Consideration of Approval of a Master Services Agreement with Bean Engineering for Design, Project Management, and Other Engineering Services for Edmond Electric. (Citywide) Click to View

			[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting]

8.			Discussion and Direction to City Staff Regarding City Council and Public Works Authority Meeting Rules. (Citywide) Click to View

9.			Executive Session to Discuss Pending Claim or Action: Summit Sports Partners, LLC vs. City and Edmond Public Works Authority. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4).

10.			Consideration of Action with Regard to Claim or Action: Summit Sports Partners, LLC vs. City and Edmond Public Works Authority.

11.			Citizen Comments. This is an opportunity for citizens, both resident and non-resident, to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less.

12.			Comments from the Mayor and Members of the City Council.

13.			Adjournment.