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City of Edmond
Notice of Public Meeting     

 
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518.

The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.

The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
 
Edmond City Council Meeting
Edmond Public Works Authority Meeting
Regular Meeting Agenda
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, December 11, 2023
 
Notice to the Public

Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.
 
 
             
1.   Call to Order.
 
2.   Consideration of Approval of City Council Meeting Minutes:
 
A.   Consideration of Approval of City Council Regular Meeting Minutes: November 27, 2023. Click to View
 
B.   Consideration of Approval of City Council Special Meeting Minutes: December 5, 2023. Click to View
 
3.   Consideration of Approval of Resolution No. ___ Expressing Appreciation for Stephen T. Murdock, City Attorney, on the Occasion of his Retirement from the City of Edmond. Click to View
 
4.   Presentations:
 
A.   City Manager's Update.
 
5.   Consideration of Appointments and Reappointments:
 
A.   Mayor Appointments and Reappointments:
 
1.   Appointment of Apoorva Dasari to the Urban Forestry Commission as the Youth Member; Term Expires June 2024.
 
2.   Reappointment of Walt Strong to the Community Policing Board; Term Expires October 2026.
 
3.   Reappointment of Briley Moore to the Visit Edmond Tourism Advisory Board as the Youth Member; Term Expires June 2024.
 
B.   Ward One Appointments:
 
1.   Appointment of Chase Henninger to the Central Edmond Urban District Board; Term Expires June 2026.
 
C.   Ward Two Appointments:
 
1.   Appointment of Daniela Deuel to the Community Policing Board to Replace Paul Wehrenberg; Term Expires October 2024.
 
6.   City Council General Consent:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent.
 
A.   Consideration of Approval of Administrative Items:
 
1.   Consideration of Approval of the City of Edmond State Legislative Agenda for 2024. (Citywide) Click to View
 
2.   Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Hundred Oaks Village, Phase 3. (Ward 3) Click to View
 
3.   Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Blackwelder Addition. (Ward 1) Click to View
 
4.   Consideration of Acceptance of Donated Utility Easement from Edmond Road Baptist Church aka Edmond Road Baptist Mission associated with Kelly Hollow. (Ward 4) Click to View
 
5.   Consideration of Acceptance of Donated Utility Easement from Oklahoma Christian Schools Inc for Public Water Improvements associated with the Soccer Field House. (Ward 2) Click to View
 
6.   Consideration of Approval of Supplemental Appropriation for the Police Public Safety Limited Tax Fund (PPSLTF) for the Purchase of TASERS; $38,581.12. (Citywide) Click to View
 
7.   Consideration of Approval of Supplemental Appropriation for the Out of the Box Program; $5,000.00. (Citywide) Click to View
 
8.   Consideration of Approval of a Supplemental Appropriation from the Fire Public Safety Tax Fund, Electric Utility Fund, and Water Utility Fund Reserves to each Fund's Land Purchase Account for Purchase of Real Estate for Future Infrastructure; $2,252,260.00. (Citywide) Click to View
 
9.   Consideration of Approval of Supplemental Appropriation from the Fire Public Safety Tax Fund Reserves for the Construction of Fire Station No. 6; $765,000.00. (Citywide) Click to View
 
B.   Consideration of Approval of Purchases:
 
1.   Consideration of Approval of a Contract Amendment with Flintco LLC (Construction Manager) for the Guaranteed Maximum Price (GMP) 4 for the City Center Complex for Architectural Finishes including Drywall, Ceilings, Flooring, Carpeting, Painting, Glass, as well as Roofing, Masonry, Fire Protection, Landscaping, and Construction Manager at Risk Fee and Resolution No. ___ Appointing Purchasing Agent; $14,687,614.00. (Ward 1) Click to View
 
2.   Consideration of Approval of Agreement with American Medical Response Ambulance Service, Inc. for the Delivery of Emergency Medical Services; $660,000.00. (Citywide) Click to View
 
3.   Consideration of Acceptance of Bid and Approval of Contract for the Construction of Fire Station No. 6 Project and Resolution No. ___ Appointing Purchasing Agent with Shiloh Enterprises, Inc. for the Fire Department; $7,490,000.00. (Citywide) Click to View
 
4.   Consideration of Approval of Contract for Purchase of Real Estate for Future Fire Station, Water Pump Station, Water Ground Storage Tank, and an Electric Substation Located in the Vicinity of Douglas Boulevard and Coffee Creek Road; $2,247,260.00 Plus Estimated Closing Costs of $5,000.00 for a Total of $2,252,260.00. (Citywide) Click to View
 
5.   Consideration of Approval of Payment of the Performance Based Sales Tax Incentive for a Portion of the Sales Taxes Remitted from the Operation of Showbiz Cinema; $180,000.00. (Ward 2) Click to View
 
6.   Consideration of Approval of the First Amendment to the Professional Services Agreement with the Oklahoma County Criminal Justice Advisory Council; $17,400.00. (Citywide) Click to View
 
7.   Consideration of Approval of Agreement with Healthy Minds Policy Initiative for Phase 4 of the Mental Health System Assessment for the City of Edmond; $175,000.00. (ARPA Funds; Citywide) Click to View
 
8.   Consideration of Approval of Contract with Kimley-Horn & Associates for Updated Construction Drawings for ADA Improvements to Ramps, Sidewalks, and Signalization along Broadway from First Street to Ayers Street in the Downtown Area; $48,600.00. (ARPA Funds; Ward 1) Click to View
 
9.   Consideration of Approval of an Amendment to the Agreement with Planning Design Group (PDG) for an Additional Traffic Impact Analysis Related to Planning for Multi-Use Sports Fields; $8,500.00. (Citywide) Click to View
 
10.   Consideration of Approval of Change Order No. 1 to the Contract with C4L LLC for the Splash Pad and Playground Renovation at Ted Anderson Park; $52,551.00. (Ward 3) Click to View
 
11.   Consideration of Approval of a Professional Services Agreement with GH2 Architects for the Assessment and Concept Design for Renovation of the Pelican Bay Aquatic Center; $28,500.00. (Ward 1) Click to View
 
12.   Consideration of Approval of Sole Provider Purchase of 110 TASERs and Associated Equipment for the Police Department from Axon Enterprise Inc; $38,581.12. (Citywide) Click to View
 
13.   Consideration of Approval of Agreement with Milliman, Inc. for Pension Administration Software known as the Milliman Actuarial Retirement Calculator (MARC) for Implementation and Software as a Service (SaaS); Estimated $85,500.00. (Citywide) Click to View
 
14.   Consideration of Acceptance of Bid and Approval of Contract and Resolution No. ___ Appointing Purchasing Agent for the Renovations at Edmond Mobile Meals; $1,258,124.00. (ARPA and CDBG Funds; Citywide) Click to View
 
15.   Consideration of Acceptance of Proposal and Approval of Agreement for the Purchase of Software and Services with Passio Technologies for Citylink; $180,593.43. (Citywide) Click to View
 
16.   Consideration of Acceptance of Proposal from Berkshire Hathaway for Stop Loss Health Insurance Coverage and AmWins for Gene Therapy Program for 2024; $973,868.76. (Citywide) Click to View
 
17.   Consideration of Acknowledgment and Approval of Corrected Encumbrance for the Construction Manager at Risk Services Agreement with Crossland Construction Company Inc. for the Second Library and YMCA Project; $50,000.00. (Citywide) Click to View
 
7.   Public Hearing and Consideration of Acceptance of the Federal Fiscal Year 2022 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). (Citywide) Click to View
 
8.   Consideration of Approval of Ordinances:
 
A.   Public Hearing and Consideration of Ordinance No. ___ Amending Chapter 2.74 of the Edmond Municipal Code of Ordinances - Community Agency Review Commission; by Amending Section 2.74.010 - Creation; by Amending Section 2.74.020 - Membership; by Amending Section 2.74.030 - Term of Office; by Repealing Section 2.74.040 - Powers and Duties; by Amending Section 2.74.060 - Authority; by Amending Section 2.74.080 - Quorum; by Amending Section 2.74.100 - Compensation / Officers; Providing for Repealer and Severability; and Providing an Effective Date. (Citywide) Click to View
 
  [Recess City Council Meeting and Convene Public Works Authority Meeting]
 
9.   Consideration of Approval of Public Works Authority Regular Meeting Minutes: November 27, 2023. Click to View
 
10.   Public Works Authority General Consent:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent.
 
A.   Consideration of Approval of Administrative Items:
 
1.   Consideration of Approval of a Supplemental Appropriation from the Fire Public Safety Tax Fund, Electric Utility Fund, and Water Utility Fund Reserves to each Fund's Land Purchase Account for Purchase of Real Estate for Future Infrastructure; $2,252,260.00. (Citywide) Click to View
 
B.   Consideration of Approval of Purchases:
 
1.   Consideration of Approval of Professional Services Contract with Kimley-Horn and Associates, Inc. for Augusta Avenue/Kickingbird Golf Course Drainage Improvements Feasibility Study; $47,470.00. (Ward 2) Click to View
 
2.   Consideration of Approval of Professional Services Contract with Kimley-Horn and Associates, Inc. for Bradbury Corner Drainage Improvements Feasibility Study; $47,470.00. (Ward 2) Click to View
 
3.   Consideration of Acceptance of Quit Claim Deed from Chabad Jewish Center of Greater Oklahoma City for Sanitary Sewer Rehabilitation Project & Wastewater Master Plan Project; $50,000.00. (Ward 1) Click to View
 
  [Adjourn Public Works Authority Meeting and Reconvene City Council Meeting]
 
11.   Consideration of Planning Items:
 
A.   Case No. PR23-00015; Public Hearing and Consideration of a Preliminary Plat for Carmel Valley Place to be Located North of Sorghum Mill Road, West of Broadway. (Stephen Grimes; Ward 4) Click to View
 
B.   Case No. Z23-00015; Public Hearing and Consideration of Ordinance No. ___ Rezoning from “G-A” General Agriculture and “PUD” Planned Unit Development to “PUD” Planned Unit Development for Liberty Park East, Located both Northwest and Southwest of Coffee Creek and Sooner. (Halff Associates; Ward 2) Click to View
 
C.   Case No. Z23-00018; Public Hearing and Consideration of Ordinance No. ___ Rezoning from “E-1” General Commercial to “PUD Z23-00018” Planned Unit Development, Located at 2901 South Broadway. (Todd McKinnis; Ward 3) Click to View
 
12.   Executive Sessions:
 
A.   Executive Session to Discuss Pending Claim or Action: Shatwell vs. City. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4).
 
B.   Executive Session to Discuss the Employment, Hiring, and/or Appointment of the City Attorney. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(1).
 
13.   Consideration of Action with Regard to Claim or Action: Shatwell vs. City.
 
14.   Consideration of Action with Regard to the Employment, Hiring, and/or Appointment of the City Attorney.
 
15.   Citizen Comments.

This is an opportunity for residents and non-residents to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less.
 
16.   Comments from the Mayor and Members of the City Council.
 
17.   Adjournment. 
 

    

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