[00:00:04]
[1. Call to Order.]
IS THAT ORDERTHE HONORABLE CITY CLERK, COREY IS GOING TO DO SOME PRESENTATION TODAY.
UM, THANK YOU ALL AND HAPPY NEW YEAR TO EVERYONE.
UH, HAPPY BOTH HERE ON THE DAIS, HAPPY AND IN OUR COMMUNITY.
UM, YOU KNOW, BEFORE I GET STARTED, I, I DID NOT THINK ABOUT INCLUDING RULES FOR WHAT THE TEMPERATURE SHOULD BE IN LIVING ROOM, UH, IN THIS PRESENTATION.
SO MAYBE THAT'S SOMETHING WE NEED TO TOUCH ON TODAY.
WE KNOW, BECAUSE WE HAVE ENOUGH PEOPLE UP HERE THAT REMIND US WITH THE MONITOR THE SITUATION.
WE DON'T NECESSARILY AGREE ON THAT, BUT WE DO HAVE DISCUSSIONS.
WELL, UH, THANK YOU ALL FOR JOINING US TODAY, JOINING.
SO, YOU KNOW, I TESTED THIS THREE TIMES BEFORE WE STARTED, AND NOW IT'S NOT WORKING IF I THINK REALLY HARD.
[2. Presentation and Discussion on Rules and Procedures for City Council / Public Works Authority Meetings.]
A BIT OF BACKGROUND JUST AS A REMINDER FOR, UM, HOW WE GOT HERE.UM, SPRING OF LAST YEAR, UH, WE HAD, UM, SOME STAFF LEVEL CONVERSATIONS ABOUT IMPROVING THE CITY COUNCIL AGENDA PROCESS, UM, AND DEVELOPING A POLICY TO LAY OUT EXPECTATIONS TO WORK THROUGH, UH, WHAT ITEMS NEEDED TO GO THROUGH WHICH REVIEW, UM, TAKING THOSE ITEMS TO VARIOUS BOARD AND COMMISSIONS, THINGS LIKE THAT.
UM, AND SO THAT PROCESS WAS A SERIES OF CONVERSATIONS WITH VARIOUS, UM, STAFF MEMBERS.
I THINK WE HAD, UH, 43 INDIVIDUAL MEETINGS, UH, WITH VARIOUS DEPARTMENTS AND STAKEHOLDERS WITHIN THOSE DEPARTMENTS.
UM, WE ALSO, UH, CHATTED WITH THE MAYOR AND OTHER ENTITIES OUTSIDE OUR ORGANIZATION TO SEE HOW, UM, CITIES ARE HANDLING, UM, PUTTING TOGETHER THEIR AGENDAS AND, AND DOING THE BUSINESS OF THEIR CITIES.
UM, AFTER WE HAD, HAD, WE HAD A GOOD IDEA OF WHAT, UM, THAT POLICY MIGHT LOOK LIKE, UM, WE HAD SOME CONVERSATIONS WITH ALL THE COUNCIL MEMBERS, UM, INDIVIDUALLY, UM, TO, TO TALK ABOUT WHAT THOSE IDEAS WERE.
AND IN THAT CONVERSATION, REALLY WHAT WE HEARD AS A, AS A PIECE OF FEEDBACK WAS THAT WE DIDN'T ONLY WANT TO, UM, HAVE THIS STAFF LEVEL POLICY THAT ADDRESSED MAYBE THE, HOW THE SAUSAGE WAS MADE BEHIND THE, UH, BESIDE, BEHIND THE SCENES.
BUT WE ALSO WANTED, UM, COUNSEL TO HAVE AN OPPORTUNITY TO LOOK AT WHETHER THERE SHOULD BE RULES FOR THEIR MEETINGS.
SO THAT WAS WHERE THIS CONVERSATION CAME FROM.
UM, AND THEN WE DID APPROVE THE STAFF LEVEL POLICY BACK IN JULY.
AND THEN IN OCTOBER AND NOVEMBER WE HAD, UH, TWO ORIGINAL MEETINGS, UM, ON WHAT THESE RULES MIGHT LOOK LIKE.
UM, I WOULD EMPHASIZE THAT THE, THE RULES THAT WE'RE TALKING ABOUT, YOU KNOW, THIS IS, UM, WE'VE, WE'VE INCORPORATED YOUR FEEDBACK AT VARIOUS STEPS, BUT IT REALLY IS, UM, A SERIES OF PROPOSALS MEANT TO, TO SPUR THOUGHT AND DISCUSSION.
AND SO IF THERE IS SOMETHING THAT COUNCIL WANTS TO DIRECT ONE WAY OR ANOTHER, THEN WE'RE OBVIOUSLY HERE TO HEAR THAT FEEDBACK.
UM, THERE'S NO ACTION BEING TAKEN AT THIS MEETING TODAY.
UH, OTHER THAN INCORPORATING THAT, THAT FEEDBACK, UM, OUR INTENTION WOULD BE IF COUNCIL SO DIRECTS, UH, FOR US TO BRING AN ACTION ITEM AT A FUTURE CITY COUNCIL MEETING, WHICH WOULD BE, UH, AN ADOPTION OF THE RULES.
UM, SO JUST A, A REMINDER OF WHAT WE TALKED ABOUT IN OUR NOVEMBER 27TH DISCUSSION.
UM, WE REVIEWED THE SEVEN SECTIONS OF THE DRAFT, UH, EDMOND CITY COUNCIL AND EDMOND PUBLIC WORKS AUTHORITY MEETING RULES.
UM, AGAIN, IF THERE'S A PARTICULAR SECTION, UM, THAT WAS INCLUDED IN THE PACKET BOTH FOR YOURSELVES AND FOR THE PUBLIC, UH, THAT YOU ALL WOULD LIKE TO DISCUSS IN MORE DETAIL, WE CAN CERTAINLY DO THAT, UH, TODAY.
UM, I'VE ALSO GOT A FEW SECTIONS THAT WERE KIND OF TOPICS OF CONVERSATION IN THAT MEETING THAT, THAT I'LL, I'LL ASK SOME QUESTIONS ABOUT AND, UH, HOPE TO HEAR YOUR FEEDBACK.
BUT JUST, UH, A GENERAL OVERVIEW OF WHAT THESE RULES CONTAIN.
UM, THEY CAN CONTAIN THE GENERAL REQUIREMENTS FOR BEHAVIOR DURING MEETINGS, AN OVERVIEW OF HOW BUSINESS WILL BE CONDUCTED, THE TYPES OF MOTIONS AND PROCEDURES THAT WOULD BE MADE DURING MEETINGS, RULES FOR PUBLIC HEARINGS, AND CITIZENS' COMMENTS AND PENALTIES FOR VIOLATING THOSE RULES.
ALRIGHT, SO, UM, JUST JUMPING RIGHT IN HERE INTO SECTION THREE, UM, WHEN WE MET IN NOVEMBER, THIS WAS A, A PARTICULAR SECTION OF, OF CONVERSATION AMONG COUNCIL.
AND, UM, WANTED TO GIVE YOU SOME OPTIONS, UH, THREE OPTIONS, UM, TO WORK OFF OF.
AND OF COURSE, IF, IF Y'ALL WANNA THROW OUT SOMETHING ELSE, ABSOLUTELY.
UH, WILLING TO HEAR THAT FEEDBACK.
SO THIS IS THE SECTION THAT RELATES TO HOW, UM, COUNCIL MEMBERS, UH, COULD DIRECT THE ADDITION OF AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING.
[00:05:01]
TOUCHING ON THE RIGHTS OF COUNCIL MEMBER TO, TO ASK FOR ANYTHING.THIS IS REALLY KIND OF A, THE RIGHT AND THE ABILITY TO, TO MAKE SOMETHING HAPPEN, UH, VERSUS JUST SAYING, HEY, IS THIS A GOOD IDEA? COULD WE DO IT? UM, SO THE ABILITY TO DIRECT ITEMS, UH, THE PROPOSED LANGUAGE IS UNCHANGED ON THIS SLIDE.
SO THIS IS EXACTLY WHAT WAS IN THE OPTION.
UH, WHEN WE TALKED IN NOVEMBER, UM, I DID UNDERLINE THAT SAID DIRECT, UH, THAT THE, THE TOPIC, UH, SEEMED TO CENTER AROUND THE NUMBER OF DAYS THAT WOULD NEED TO BE DONE BEFORE, UM, THE ITEM WOULD BE ADDED.
UM, WITH THE PROPOSAL BEING SEVEN DAYS, UM, I DID WANT TO NOTE THAT THIS IS A SHOULD AND NOT A MUST.
SO AGAIN, IF THERE WAS SOME KIND OF EMERGENCY THAT, THAT I THINK THAT TAKES CARE OF THAT.
BUT THIS PROPOSAL, OPTION ONE TALKS ABOUT SEVEN DAYS, UM, BEFORE THE MEETING, UM, THAT THAT NOTIFICATION OF THE TWO COUNCIL MEMBERS WANTING AN ADD TO ADD AN ITEM WOULD BE SENT TO THE CITY MANAGER.
UM, OPTION TWO, WHICH I WOULD SAY IS THE BARE MINIMUM OF NOTICE WOULD BE FOUR DAYS.
I, THAT WOULD BE THE THURSDAY BEFORE THIS, THE COUNCIL MEETING.
I, I THINK THAT'S PROBABLY THE CLOSEST WE COULD MAKE IT.
UM, I'M NOT SUGGESTING THAT THAT'S A GOOD OR BAD IDEA, BUT THAT'S PROBABLY THE MINIMUM AMOUNT OF TIME WE WOULD NEED TO KNOW, UM, TO BE ABLE TO FLESH OUT AN AGENDA ITEM.
AND THEN OPTION THREE, DO WE EVEN NEED TO PUT A TIMEFRAME IN THE RULES? SO IS IT SOMETHING WE COULD JUST SAY A REASONABLE AMOUNT OF TIME, UM, OR OTHER IDEAS? SO AT THIS POINT, UM, WOULD APPRECIATE THE FEEDBACK OF COUNSEL ON WHAT, IF ANY TIMEFRAME, UM, WE SHOULD PUT IN THIS SECTION OF RULES RELATED TO THE TWO COUNCIL MEMBERS BEING ABLE TO ADD AGENDA ITEMS. I LIKE OPTION ONE, THAT WOULD BE SEVEN DAYS.
I THINK IT'S, I THINK IT'S IMPORTANT TO GIVE STAFF ENOUGH TIME TO, IF THEY NEED TO PREPARE FOR AN ITEM THAT WE NEED TO PUT ON THE AGENDA AND ALSO THE REST OF THE COUNCIL.
SO IF SOMETHING COMES UP AND IT'S AN EMERGENT SITUATION OR JUST AN URGENT SITUATION, OBVIOUSLY THERE'S OUTLIERS, BUT I'M GONNA HAVE TO GO WITH OPTION ONE AS WELL, HUH? YEAH.
WHAT'S YOUR THOUGHTS? UM, I, I APPRECIATE WHAT YOU JUST SAID, WHICH IS STAFF AND FELLOW CITY COUNSELORS GETTING ENOUGH TIME TO ABSORB IT.
I THINK THERE ARE SOME MERIT THERE TO, I MEAN, WE DON'T WANT TO DO THINGS THAT ARE RUSHED BECAUSE THEY'RE RUSHED.
LIKE MY DEFAULT WOULD BE PROBABLY LIKE A LITTLE LESS TIME.
LIKE I'D PROBABLY GO FOR AN OPTION TWO THAN AN OPTION, THAN AN OPTION ONE.
UM, BUT I APPRECIATE THE EXPERIENCE THAT'S HERE.
THAT I THINK SPEAKS VOLUMES TO MORE THAN THE SIX MONTHS I'VE BEEN HERE OF, OF WHAT, OR HOW TO BEST KIND OF GOVERNING PRACTICES.
BUT WE POST THE AGENDA GENERALLY ON THURSDAY BEFORE, RIGHT, WHICH FOUR DAYS? FOUR.
SO WE PROBABLY NEED TO HAVE IT AT LEAST BY THAT.
AND I THINK THAT'S WHY THIS ONE SAYS AT LEAST, AT LEAST FOUR DAYS.
BUT TO ME THAT'S WHERE I, I KIND OF AGREED WITH WHAT, UM, COUNCILWOMAN PETERSON WAS SAYING IS THAT IDEALLY, I MEAN, IT SHOULD BE, IT SHOULD BE SEVEN DAYS IF THERE'S AN EMERGENCY OR SOMETHING.
IT'S NOT A MUST, IT'S A SHOULD.
I, I, I DON'T LOVE HAVING OPTION TWO BECAUSE THEN I, IT SEEMS LIKE IT'S ALMOST ENCOURAGING PEOPLE TO WAIT UNTIL FOUR DAYS, DAYS BEFORE THURSDAY.
'CAUSE ALSO IN THE SEVEN DAYS, 'CAUSE IT IS PART OF THE NORMAL PLANNING MM-HMM.
SO THAT'S WHAT WE'RE GOING TO, THAT'S, AND I DON'T SEE THAT EVER CHANGING.
UH, WHOEVER'S SITTING UP HERE, THERE'S AN EMERGENCY IT'S GOING ON, THE COUNCIL'S GONNA WORK THAT EMERGENCY.
UM, AND SO, BUT, BUT OUR NORMAL DAY TO DAY, I, I LIKE OPTION ONE WITH THE SEVEN DAYS.
IF IT'S SOMETHING THAT FALLS OUT OF THE SKY, THAT NEEDS TO BE THAT THE COUNCIL WORK IT AND GO FORTH FROM THERE.
BUT ALSO, I DON'T WANT IT TO FEEL LIKE IT'S A PRESSURE ON STAFF THAT EVERY FOURTH DAY YOU'RE LOOKING OVER YOUR SHOULDER IS SOMETHING GONNA, YOU KNOW, DO WE HAVE TO BE WELL? AND I THINK A LOT ABOUT PLANNING ITEMS AND, UM, IT TAKES A WHILE FOR STAFF TO PREPARE FOR THAT.
WE HAVE QUESTIONS AND SOMETIMES WE NEED TO GO AND SPEAK WITH PLANNING ENGINEERING, THE, UM, WHOEVER'S ON WHOEVER'S ITEM THAT IS.
[00:10:01]
BUT I, I DO LIKE HOW YOU SAID IT'S NOT IN STONESO WHAT ABOUT YOU COUNCILMAN MOORE? UH, OPTION ONE'S GOOD WITH ME.
AND, AND ULTIMATELY WE WOULD, AS AN ACTION ITEM, AT SOME POINT WE COULD ADOPT THESE AS RULES, I GUESS IS WHAT WE WOULD CALL THEM.
SO THE INTENT WOULD BE THAT, UM, WE, WE WOULD TAKE YOUR FEEDBACK, UH, TODAY AND THAT PERHAPS EVEN AT THE NEXT CITY COUNCIL MEETING TWO WEEKS FROM TODAY, UM, THERE WOULD BE, UM, RESOLUTIONS, UH, TO BE PASSED BY BOTH THE CITY COUNCIL AND PUBLIC WORKS AUTHORITY ADOPTING THESE RULES.
SO THAT WOULD BE, THERE WOULD BE AN ACTION ITEM FOR COUNCIL TO MAKE THAT DECISION.
AND OF COURSE, ALL OF THESE RULES WOULD BE, UM, SUBJECT TO CHANGE BY FUTURE COUNCILS.
AND SO I, YOU KNOW, I THINK, OR THIS COUNCIL SAY THAT AGAIN, OR THIS COUNCIL OR THIS COUNCIL.
UM, NONE OF THIS HAS TO BE PERFECT.
I THINK WE'RE, SO THERE'S SOME, IF WE GET IT ALL, WE'RE LIKE, WE LOVE IT, WE DO A COUPLE OF AGENDAS OR MEETINGS AND WE'RE LIKE, EW, THAT DID NOT FLOW WELL.
I MEAN, I'D DEFINITELY DEFER TO THE EXPERIENCE OF THE MAYOR AND THE OTHER COUNSELORS THAT HAVE BEEN ON THIS OTHER COMMISSIONS LONGER TO UNDERSTAND HOW MUCH STAFF NEEDS.
SO I COULD SUPPORT NUMBER ONE AS WELL.
UM, SO IN THE PACKET, UM, THERE WAS, UM, TWO, UH, PDFS, UH, TITLED EXAMPLE ONE AND EXAMPLE TWO.
AND WHAT THESE, WHAT THESE ITEMS WERE, WERE A ATTEMPT TO SHOW YOU SOME OF THESE RULES, UM, PUT INTO THE FORMAT OF OUR AGENDA.
SO WHAT I DID WAS I TOOK THE ITEMS FROM THE DECEMBER 11TH MEETING AND PUT THEM IN A COUPLE DIFFERENT METHODOLOGIES TO SHOW YOU SOME IDEAS, UM, OF HOW TO CHANGE THE AGENDA.
UM, AND IT'S KIND OF LIKE TURNING WHAT WE, WE'VE BEEN TALKING ABOUT IS THE RULES INTO PRACTICE.
SO, UH, WHAT I WOULD BE CURIOUS ABOUT IN, IN TALKING ABOUT THESE IS, UM, WHAT STICKS OUT TO YOU AS, AS A POSITIVE THING.
MAYBE SOMETHING THAT GIVES YOU SOME PAUSE, UM, THAT WOULD BE VERY HELPFUL.
SO, UM, WOULD ENCOURAGE YOU TO, TO LOOK THROUGH THOSE AS WE TALK ABOUT THEM.
UM, SO EXAMPLE ONE, UM, AT BOTH OF THESE EXAMPLES, UH, BASED ON PREVIOUS CONVERSATIONS, UH, COUNSEL BEING OKAY WITH IT, WE'VE MOVED, UM, EPWA ITEMS UP TO THE BEGINNING OF THE AGENDA.
UM, EXAMPLE ONE ALSO DOESN'T HAVE A GENERAL CONSENT SECTION.
SO WE'VE TALKED A LITTLE BIT ABOUT WHETHER OR NOT AND OR HOW WE WANTED TO HANDLE GENERAL CONSENT.
I THOUGHT IT WOULD BE INTERESTING TO SEE WHAT IT WOULD BE LIKE ON AN AGENDA IF WE DID NOT DO GENERAL CONSENT.
UM, ALSO IN THIS ONE, THERE'S A SEPARATE PUBLIC HEARING SECTION.
AGAIN, I THINK THERE'S SOME CONFUSION FROM MEMBERS OF THE PUBLIC ABOUT WHAT ITEMS THEY HAVE A RIGHT TO SPEAK ON.
SO ONE, THE, THE THOUGHT PROCESS THERE IS REALLY DELINEATING HERE ARE THE DISCUSSION ITEMS OF THE CITY COUNCIL, AND HERE ARE THE PUBLIC HEARING ITEMS THAT MEMBERS OF THE PUBLIC HAVE A RIGHT TO SPEAK ON.
UM, SO REALLY KIND OF TRYING TO LAY THAT OUT AGAIN ON EXAMPLE TWO, UM, TRYING SOMETHING MAYBE LIKE AN INFORMATIONAL COVER PAGE, MORE CONTACT INFO MAYBE OF THE CITY COUNCIL MEMBERS, UM, GROUPING ITEMS BY PROJECT.
SO I'M GONNA, I'M GONNA TALK ABOUT THESE.
SO, UM, FOR THE IDEA OF THE PUBLIC HEARING ITEMS, UM, AGAIN, JUST TO REALLY SHOW MEMBERS OF THE PUBLIC THAT THIS IS NOT JUST A DISCUSSION AND CONSIDERATION MORE OF THE COUNCIL OF THIS IS THE ONE THAT I CAN RAISE MY HAND AND, AND SPEAK ON THIS, UM, PUT IT UNDER THAT HEADING OF PUBLIC HEARING AND REALLY EDUCATING MEMBERS OF THE PUBLIC THAT THIS IS THE ONE THAT WE CAN TALK ABOUT, I THINK IS HELPFUL TO MEMBERS OF THE PUBLIC UNDERSTANDING, UM, THAT THEY HAVE A RIGHT TO SPEAK THERE.
SO THAT, THAT'S THE IDEA BEHIND THAT SECTION.
UM, THE IDEA OF THE COVER PAGE.
SO THIS, IF, IF WE, AND I, WE'LL TALK ABOUT GENERAL CONSENT AFTER THIS SECTION.
UM, BUT IF WE DO GO THE ROUTE OF A, UH, GENERAL CONSENT SECTION AND WE GO WITH THE MODEL THAT, UH, MEMBERS OF THE PUBLIC NEED TO CONTACT COUNCIL MEMBERS BEFORE THE MEETING TO HAVE AN ITEM PULLED, IT MAKES SENSE LOOKING AT OTHER CITIES AND HOW THEY HANDLE THIS TO HAVE THE CONTACT INFORMATION AND THE, THE ABILITY AND THE AWARENESS ON THE FACE OF THE AGENDA SO MEMBERS OF THE PUBLIC UNDERSTAND, UM, HOW THEY WOULD PULL AN ITEM FROM THE AGENDA.
SO I, UM, JANE, WOULD YOU MIND PULLING UP, UM, EXAMPLE TO THE FIRST PAGE? UH, I THINK IT'S THE NEXT ONE.
SO, UM, AND THE CONCEPT HERE IS THAT, AGAIN, IF WE WERE GOING TO DO A GENERAL CONSENT SECTION WHERE IT WAS THE, UH, WE WERE BASICALLY INFORMING
[00:15:01]
MEMBERS OF THE PUBLIC THAT IF THEY WANT SOMETHING PULLED, THEY NEED TO CONTACT A MEMBER OF THE COUNCIL BEFORE THE MEETING.WE WOULD SAY THAT ON THE FACE OF THE AGENDA, WE WOULD PROVIDE, UM, COUNCIL MEMBERS CONTACT INFORMATION WITH THE CAPABILITY OF THAT WE COULD ALSO, YOU KNOW, WE WE'RE, WE'RE ALREADY SHARING THE CITY CLERK'S OFFICE INFORMATION ON THIS PAGE AS WELL.
IF THEY'VE GOT QUESTIONS ABOUT THE AGENDA ITEMS, WE COULD ALSO DO JUST A GENERAL, YOU KNOW, CALL THE CITY CLERK'S OFFICE, CALL THE CITY MANAGER'S OFFICE.
THERE'S DIFFERENT WAYS OF DOING THIS.
BUT I WILL SAY IT'S NOT UNCOMMON FOR, UM, CITIES TO HAVE THIS TYPE OF INFORMATION ON THE FIRST PAGE OF THEIR AGENDA SO THAT MEMBERS OF THE PUBLIC KNOW, AND YOU KNOW, IT, THEY DON'T HAVE TO GO TO THE WEBSITE ON FIVE DIFFERENT PAGES TO REALLY UNDERSTAND WHO THEY WANNA TALK TO.
IT'S ALL RIGHT HERE ON THE FACE OF THE AGENDA.
UM, IS THERE ANY COMMENTS ABOUT SOMETHING LIKE THIS, THE PUBLIC HEARING SECTION, ANYTHING WE'VE TALKED ABOUT SO FAR THAT'S STOOD OUT TO YOU AS EITHER A POSITIVE OR NEGATIVE THING? I LIKE THE INFORMATION PAGE.
IS A LOT OF, IS THAT A LOT OF EXTRA FOR Y'ALL TO DO? OR IT'S JUST, OKAY.
IT'S, IT, IT'S SOMETHING WE CAN BUILD AS THE TEMPLATE AND MM-HMM,
I LIKE THE IDEA WITH THE PUBLIC HEARING ITEMS SO THAT THEY'RE SEGREGATED TO WHERE THEY'RE THE, NOW WE CAN TALK ABOUT ANYTHING IN THE, IF WE WANT OR WHOEVER'S SITTING RIGHT HERE WANTS TO.
BUT THE THING IS, IS THAT, THAT THE PUBLIC WILL KNOW FROM THE MOMENT THAT THEY RECEIVE THEIR AGENDA AT THE HOUSE OR WHEREVER THEY'RE LOOKING AT IT, THAT HERE ARE THE, HERE ARE MY OPPORTUNITIES TO, AND I WANT TO SAY SOMETHING.
THAT, UH, KIND OF HELPS SPELLS IT OUT FOR MM-HMM.
AND IF SOMEONE'S NEW COMING INTO THE, TO THE ARENA, THEY CAN CAN HAVE THAT.
AND WE HAVE HAD SOME PEOPLE WHO HAVE SAID AND HAVE CONTACTED ME LATER SAYING, I DON'T KNOW WHEN I CAN SPEAK.
THEY'RE ALREADY TREPIDATIOUS ABOUT PUBLIC SPEAKING.
HOW CAN WE MAKE THIS EASIEST FOR THEM TO UNDERSTAND? AND WE WILL CONTINUE TO DO SO ON THIS SECTION.
UM, YOU'LL NOTICE WE'VE ADDED SOME ADDITIONAL LANGUAGE OF, YOU KNOW, ANSWERS TO FREQUENTLY ASKED QUESTIONS, AS WELL AS RULES FOR THE MEETING CAN BE FOUND HERE.
WE WOULD HAVE A LINK TO THAT ON THE ELECTRONIC VERSION OF THE AGENDA.
AND WE WOULD ALSO HAVE COPIES OF THOSE IN THE COUNCIL CHAMBER AT THE BEGINNING.
SO AGAIN, MAKING SURE MEMBERS OF THE PUBLIC REALLY UNDERSTAND, UM, WHAT'S GOING ON IN THE MEETING AND THEIR CAPABILITY TO PARTICIPATE.
I, I PERSONALLY AGREE AND REALLY THINK ABOUT PUTTING MYSELF IN THE SHOES OF SOMEBODY WHO EITHER DOESN'T LIKE PUBLIC SPEAKING, WHICH I, I KNOW ME, IT'S, IT'S HARD
UM, SO I LOVE THAT IDEA OF THEM SAYING THESE ITEMS. I'LL HAVE A CHANCE TO QUOTE CUE AT THE PODIUM TO INTRODUCE MYSELF AND ASK A QUESTION.
OR I CAN ALSO, FOR ANYTHING, MAKE A COMMENT AND THEN DO I UNDERSTAND IT CORRECTLY? BECAUSE, YOU KNOW, SOMETIMES PEOPLE COME UP HERE, THERE'S SOMETHING THAT MIGHT NOT BE CLEAR, NEEDS TO BE CLARIFIED BY THE CHARTER MAYOR, YOU'RE THE PRESIDING OFFICER.
SO I KNOW SOMETIMES YOU MIGHT HAVE SOMEBODY WHO LOOKS CONFUSED OR LOOKS LIKE THEY WANT TO ASK A QUESTION, AND IT WOULD BE HELPFUL TO HEAR SOMETHING.
YOU HAVE THE ABILITY KIND OF AT ANY TIME TO SAY MA'AM, OR SURE.
DO YOU HAVE MM-HMM,
I'VE DONE IT BEFORE WHERE, UH, THE, THE SITUATIONS WHERE EVEN THOUGH IT, IT WASN'T BY, THEY DIDN'T HAVE A RIGHT TO MM-HMM.
UM, I THINK THE CHALLENGE IS THAT PEOPLE'S DEFAULT IS I SHOULD BE ABLE TO DOWNLOAD A DISSERTATION ON ANY ITEM THAT'S BEFORE COUNCIL.
UM, AND IT'S HARD FOR THEM TO SOMETIMES UNDERSTAND WHAT THE BUCKETS ARE OF WHERE THEY WEIGH IN IN THE PROCESS.
SO ANYTHING THAT WE CAN DO TO MAKE THAT CLEAR TO PROVIDE ANY BACKGROUND OR HELP, WHAT WOULD YOU SAY? THERE'S, I KNOW THERE'S NO AVERAGE AGENDA AND THERE'S, BUT TAKING OUT THINGS THAT ARE PRICKLY THAT HAVE A LOT OF FEEDBACK AND LIKE AN AVERAGE AGENDA.
[00:20:01]
CLERK'S OFFICE INFO'S ON THERE, WHAT DO YOU, DO YOU TYPICALLY GET A CALL OR TWO? OR IS IT JUST WE HAD, I DON'T UNDERSTAND THIS OR WHAT DOES THIS MEAN? WE, WE'VE HAD THIS STATEMENT ON THERE SINCE A, THE, THE FIRST MEETING IN AUGUST.UH, TO MY KNOWLEDGE, WE HAVE NOT BEEN CONTACTED ONCE.
SO, AGAIN, I, I THINK THIS IS A, WE OBVIOUSLY WANNA MAKE PEOPLE HAVE THIS AVENUE TO, TO ASK QUESTIONS IF THEY ARE MM-HMM.
UM, I THINK ONE THING THAT, THAT MAY BE PRECLUDING THAT A LITTLE, UH, OR, UM, OFFSETTING THAT A LITTLE BIT WOULD BE THAT THE INDIVIDUAL AGENDA ITEMS HAVE THE DEPARTMENT HEAD RESPONSIBLE CONTACT INFORMATION ON THERE.
AND SO IF THEY JUST READ THE AGENDA, THEY'RE GONNA GET OUR INFORMATION.
BUT IF THEY CLICK THROUGH TO THE INDIVIDUAL AGENDA ITEM ITSELF, I WOULD IMAGINE THAT IF SOMEONE'S GOT A QUESTION, THEY'RE GONNA HAVE THE CAPABILITY TO EITHER CALL OR EMAIL THE DEPARTMENT HEAD THAT'S RESPONSIBLE FOR THE AGENDA ITEMS. SO THAT MAY BE WHAT'S GOING ON INSTEAD OF CALLING OUR OFFICE.
AND THAT WOULD STAY UNDER THIS UPDATE AS WELL.
THAT, THAT IS FOR THE INTENTION TO STAY THAT WAY.
WE'RE JUST PROVIDING MORE AVENUES OF COMMUNICATION.
WERE THERE ANY OTHER QUESTIONS OR COMMENTS ON THESE ITEMS BEFORE WE MOVE ON? NEXT ONE, COULD YOU MOVE BACK TO THE PRESENTATION? THANK YOU.
UM, SO THIS IS ANOTHER IDEA THAT IS CONTAINED IN THE SECOND, UM, EXAMPLE PAGE.
AND THE IDEA IS THAT, YOU KNOW, RIGHT NOW WE GROUP AGENDA ITEMS BY ADMINISTRATIVE ITEMS AND PURCHASES OR MAYBE SOME RESOLUTIONS, ORDINANCES, ET CETERA, SOME OTHER GROUPINGS.
UH, ONE CONCEPT THAT WAS THROWN OUT WAS THE IDEA OF IF WE'VE GOT RELATED AGENDA ITEMS, PUTTING THEM TOGETHER IN A GROUP AS MUCH AS WE CAN SO THAT MAYBE MEMBERS OF THE PUBLIC HAVE A LITTLE BIT MORE UNDERSTANDING OF THESE ARE RELATED ITEMS. THEY'RE ALL RELATED.
SO, SO FOR EXAMPLE, WHEN WE HAD, UH, FROM THE DECEMBER 11TH MEETING, WE HAD BOTH A SUPPLEMENTAL APPROPRIATION AND WE HAD APPROVAL OF THE CONTRACT FOR CONSTRUCTION.
UM, I'VE SEEN OTHER PROJECTS WHERE THERE'S THREE DIFFERENT, OR FOUR DIFFERENT AGENDA ITEMS RELATED TO THE SAME PROJECT.
THERE WILL ALWAYS BE, IF, IF IT'S UNDER EPWA AND CITY COUNCIL, I, IT'S, IT'S GONNA BE SEPARATED A LITTLE BIT.
UM, THERE, THERE'S NO WAY TO MAGICALLY MAKE THAT STOP.
BUT IF THESE VARIOUS ITEMS ARE RELATED AND ALL UNDER THE CITY COUNCIL MEETING, WE COULD PUT THEM IN A GROUP, AND THEN THAT WAY WE'RE STILL GONNA DO THE SUPPLEMENTAL APPROPRIATION FIRST, AND THEN WE WOULD DO THE, THE APPROVAL CONTRACT.
BUT THE IDEA IS THAT MAYBE THIS IS A LITTLE BIT EASIER TO UNDERSTAND, UH, FOR MEMBERS OF THE PUBLIC TO UNDERSTAND THE GROUPINGS OF AGENDA ITEMS AND HOW THEY'RE INTERRELATED TO PROJECTS.
UM, SO ANY QUESTIONS OR COMMENTS ABOUT THAT? I MEAN, IF IT'S POSSIBLE MM-HMM.
WHERE POSSIBLE, I THINK IT MAKES SENSE.
AND THEN WOULD THERE BE A, WHERE IT'S NOT POSSIBLE, WOULD IT BE A REFERENCE THAT IN THE AGENDA THAT WE'RE GOING, WE'RE GONNA TALK ABOUT IT AGAIN.
IT'S A GOOD, MAYBE C-E-P-W-A OR, MM-HMM.
SO WE'VE, WE'VE DEFINITELY BEEN TRYING TO DO THAT IN THE, THE BACKGROUND MEMOS.
BUT I, I GUESS ONE QUESTION FOR COUNSEL WOULD BE, DO YOU FEEL IT WOULD BE HELPFUL THAT THOSE COMMENTS WOULD ALSO BE ON THE FACE OF THE AGENDA, MAYBE CONTINUED IN EPWA OR, I DON'T KNOW.
YEAH, BECAUSE MY EXPERIENCE IS THAT THE, WHEN I'M LOOKING AT THE PEOPLE OUT OF THE AUDIENCE, THEY'RE NOT LOOKING AT THE BACKGROUND INFORMATION.
SOMETIMES IT LOOKS LIKE WE'RE SPENDING DOUBLE ON STUFF TO OTHER FOLKS BECAUSE IT'S IN BOTH.
FOR, FOR EXAMPLE, A SUPPLEMENTAL PREPARATION MIGHT NEED TO BE APPROVED BY BOTH THE EPWA AND THE CITY COUNCIL.
UM, AND SO THEY'RE, THEY'RE IN ESSENCE DUPLICATE ITEMS. ALL THE WORDS ARE THE SAME.
BUT I CERTAINLY AGREE THAT FOR YOUR AVERAGE CITIZEN, THERE MAY BE SOME CONFUSION OVER WHAT THAT AGENDA ITEM ENTAILS.
SO I THINK THAT SPEAKS TO JUST EVERYTHING THAT WE CAN BE DOING TO, UM, BETTER SHARE INFORMATION WITH MEMBERS OF THE PUBLIC SO THEY CAN UNDERSTAND CLEAR UP CONFUSION.
WE'RE OBVIOUSLY TRYING EVERYTHING WE CAN DO TO MAKE THESE AVENUES OF CONTACT AVAILABLE TO THEM IF THEY HAVE QUESTIONS.
BUT AGAIN, DOING WHAT WE CAN DO WHEN WE'RE PUSHING INFORMATION OUT SO THAT THEY CAN UNDERSTAND IT.
SO, UM, COULD YOU PULL UP EXAMPLE ONE PLEASE? WHERE,
[00:25:04]
OKAY.UM, COULD YOU SCROLL DOWN, UM, JUST DOWN TO, LET'S GO TO CITY COUNCIL, MAYBE PAGE THREE, FOUR, RIGHT THERE.
UM, SO I, I, I DON'T THINK I'VE EVER ASKED THIS QUESTION DIRECTLY, BUT I, I WANNA MAKE SURE THAT ALL, ALL OPTIONS ON THE ARE ON THE TABLE FOR CITY COUNCIL.
UM, THIS IS THE CONCEPT OF, YOU KNOW, WE'RE NOT GOING TO DO GENERAL CONSENT.
THIS IS, THIS IS AN OPTION THAT'S OUT THERE THAT IF WE, WE COULD DO IT.
IT'S, IT'S THE, THE IDEA BEING THAT EVERYTHING IS AN INDIVIDUALLY CONSIDERED AGENDA ITEM.
YOU, YOU COULD VOTE ON THEM IN GROUPS AS YOU WISHED.
UM, IT'S HOWEVER THE MOTIONS WOULD BE MADE, BUT WE WOULD, WE WOULD NOT DELINEATE BETWEEN CONSENT AND GENERAL, UH, GENERAL ITEMS. WE WOULD JUST HAVE EVERYTHING IN THE SAME SECTION.
WE COULD DO THE GROUPINGS BY SUBJECTS AS WE COULD, UM, OTHER ITEMS THAT DON'T FIT IN THOSE GROUPS AND ADMINISTRATIVES AND, AND, UH, ADMINISTRATIVE ITEMS AND PURCHASES.
UM, BUT THE IDEA BEING THAT, YOU KNOW, IF WE WANT TO READ EVERY ITEM, IF WE WANT TO TALK ABOUT EVERY ITEM OR, OR HAVE A OPPORTUNITY, UH, SMALL PRESENTATION WITH COUNSEL, COMMENTS FROM COUNSEL, THIS IS FUNCTIONALLY WHAT THE AGENDA WOULD LOOK LIKE.
UM, NOT SAYING THAT'S A GOOD IDEA, BUT JUST MAKING SURE, UM, THAT WE, WE PUT THAT, UH, CONCEPT OUT THERE AS JUST KIND OF A BACKGROUND OF THE NEXT QUESTION I'M ASKING.
COULD YOU GO TO THAT POWER? UM, SO AGAIN, ASKING THE QUESTION, SHOULD WE HAVE GENERAL CONSENT SECTIONS FOR CITY COUNCIL PUBLIC WORKS AUTHORITY BUSINESS? AND IF WE'RE GOING TO HAVE GENERAL CONSENT SECTIONS, WHAT IS THE EXPECTATION FOR DISCUSSION AND CONSIDERATION ITEMS? SO ONE THOUGHT PROCESS ON THAT, NOT SAYING IT'S THE RIGHT THOUGHT PROCESS, THOUGHT PROCESS, WOULD BE THAT IF IT'S UNDER GENERAL CONSENT AND IT'S NOT PULLED, WHETHER IT'S BEFORE THE MEETING OR, UM, BY COUNCIL MEMBER AT THE MEETING, THAT GENERAL CONSENT ITEMS ARE VOTED ON THE BLOCK, DISPOSED OF, MOVED ALONG, WE'RE ONTO THE INDIVIDUALLY CONSIDERED ITEMS. AND THEN WHEN WE GET TO INDIVIDUAL DISCUSSION CONSIDERATION ITEMS, THE EXPECTATION IS THAT THERE'S AT LEAST GOING TO BE SOME LEVEL OF STAFF COMMENTS OR A STAFF PRESENTATION ON THOSE ITEMS. THAT'S ONE LINE YOU COULD DRAW OF WHAT'S IN CONSENT VERSUS WHAT'S NOT.
UM, SO THAT, THAT'S JUST A THOUGHT THERE.
UM, AND THEN AGAIN, IF WE HAVE GENERAL CONSENT SECTIONS, HOW SHOULD MEMBERS OF THE PUBLIC ASK QUESTIONS ASK FOR SEPARATE DISCUSSION? IS THAT SOMETHING THAT WE WANT TO HAVE THEM DO BEFORE THE MEETING WHERE WE'VE TOLD THEM ON THE AGENDA THAT IF THEY WANT TO HAVE AN ITEM PULLED, THEY NEED TO CONTACT MEMBERS OF COUNCIL? SHOULD WE OFFER AN OPPORTUNITY? UM, YOU KNOW, ONE, ONE METHODOLOGY I'VE SEEN ANOTHER CITY'S, AND IT'S NOT SO UNCOMMON FROM HOW WE DO IT AT PLANNING COMMISSION, WOULD BE, UM, YOU KNOW, DOES ANYONE IN THE AUDIENCE WISH TO SPEAK ON AN ITEM ON GENERAL CONSENT? UM, SOMEONE RAISES THEIR HAND, THEY SAY WHAT ITEM IT IS, BUT IT'S STILL UP TO COUNCIL TO MAKE THAT DECISION.
WHETHER IT, IT'S NOT JUST AUTOMATIC BECAUSE OF THE MEMBER OF COUNT, UH, THE, THE AUDIENCE IS ASKED FOR IT.
IT STILL HAS TO BE A COUNCIL MEMBER THAT AGREES TO, TO PULL IT.
SO, UM, SAY A MEMBER OF THE AUDIENCE SAYS THAT, UM, COUNCIL MEMBER MOORE MIGHT SAY, YEAH, DO THAT.
I I THINK THERE'S SOME, IT'S, IT IS JUST A LITTLE AWKWARD, MAYBE.
UM, AND SO THE CLEANER VERSION IS PROBABLY JUST SAYING, HEY, IF YOU WANT AN ITEM PULLED, CONTACT YOUR MEMBER OF COUNSEL.
OR, YOU KNOW, WE COULD, WE COULD DEVISE OTHER METHODOLOGY.
SO THESE ARE MY THREE QUESTIONS RELATED TO GENERAL CONSENT.
UM, AND, UM, JUST WANNA START THERE.
SO I WOULD APPRECIATE YOUR FEEDBACK ON THIS SECTION.
HAVE WE HAD PUBLIC COMMENT ON GENERAL CONSENT? WE HAVEN'T HAVE I, UH, YES, WE HAVE.
BUT ON CERTAIN ITEMS, UM, WE'VE, WE, WE'VE ALLOWED, UH, WE'VE ALLOWED IT, BUT IT'S NOT A NORMAL THING.
THAT'S WHY WHEN YOU, WHEN WE DO THE CONSENT, I'LL ASK THE COUNCIL WHAT THEY WOULD LIKE TO DO, UH, THAT THERE MIGHT BE A PRESENTATION OR STAFF COMMENTS DURING THAT TIME PERIOD.
UM, ALSO ON SOME OF THE GENERAL CONSENTS YOU'VE SEEN WHERE, UM, A COUNCIL MEMBER MIGHT NOT NEED TO, THEY'VE RECUSED THEMSELVES.
AND SO ALL THAT HAPPENS, WE TRY TO DO IT AT, AT THE BEGINNING, AT MM-HMM.
BUT THEN THERE'S BEEN SOME SITUATIONS WHERE, UH, THE ITEM WAS JUST MAYBE FROM THE TIME IT GOT, IT STARTED
[00:30:01]
TO, TO GET TOWARDS THE, THE AGENDA.AND SO I, YEAH, I'M JUST, I'M TRYING TO THINK OF WAYS, UM, WHICH I ASSUME THAT'S WHAT THIS IS ABOUT.
JUST NOT ONLY TO HAVE FORMAL RULES, BUT TO STREAMLINE THE MEETING.
AND DOES IT MAKE SENSE TO HAVE ITEMS WHERE THERE ARE DISCUSSIONS, WHICH WOULD INCLUDE STAFF DISCUSSIONS, MAYBE QUESTIONS THAT WE WANT TO MAYBE TALK ABOUT OR ARE AVAILABLE FOR THE PUBLIC TO VISIT WITH.
CAN THEY BE IN A SEPARATE AREA? AND THEN YOU CAN DO GENERAL CONSENT AS A RULE, NOT ALWAYS, BUT THAT YOU COULD JUST DO 'EM AS A BLOCK LIKE YOU'VE BEEN DOING? OR DO YOU HAVE TO LEAVE IT, THE STAFF PRESENTATIONS IN THE GENERAL CONSENT, WE DON'T.
AND THE, THE, THE CONCEPT THAT'S, I DON'T EVEN KNOW IF THAT WOULD MAKE IT MORE STREAMLINED OR MORE CONFUSING.
COULD YOU BRING UP EXAMPLE TWO? THIS, THIS MIGHT HELP IN THIS CONVERSATION.
UM, SO STARTING, I, I'M JUST GONNA WORK THROUGH THE MEETING HERE.
CAN YOU START ON PAGE ONE? SO, UM, AND THE, THE IDEA BEING WE WOULD DO OUR NORMAL CALL TO ORDER, AGAIN, THIS IS JUST AN IDEA, NORMAL SET OF PRESENTATIONS.
WE WOULD DO OUR BOARDS AND COMMISSIONS APPOINTMENTS AND REAPPOINTMENTS.
UM, AND THEN WE'D GO TO GENERAL CONSENT ITEMS. AND SO WE'RE GONNA START WITH PUBLIC WORKS AUTHORITY.
UH, FIRST, UM, THESE WOULD BE ITEMS THAT MEET OUR DEFINITION OF THIS AS AN ALLOWABLE GENERAL CONSENT ITEM.
UM, AND THEN AFTER YOU'VE, YOU'VE VOTED ON GENERAL CONSENT ITEMS, WE'D MOVE IN DISCUSSION AND CONSIDERATION ITEMS. DISCUSSION AND CONSIDERATION ITEMS WOULD BE THE ONES WHERE THERE'S LIKELY GONNA BE A STAFF PRESENTATION.
THERE'S GONNA AT LEAST BE COMMENTS.
THE IDEA OF THOSE ARE THE ONES WHERE THERE'S A PRESENTATION AND CONVERSATION ABOUT, BUT THAT'S, THAT'S COMMENTS HERE OR STAFF.
IT'S NOT NECESSARILY PUBLIC HEARING.
AND EVERY, EVERY TIME WE WOULD GET TO THE DISCUSSION AND CONSIDERATION ITEMS, THE FIRST AGENDA ITEM IN THAT SECTION WOULD BE CONSIDERATION OF ITEMS PULLED FOR SEPARATE DISCUSSION FROM CONSENT.
SO IF SOMETHING, YOU KNOW, COUNCIL MEMBER, UH, PETERSON SAYS, I WANNA PULL ITEM FOUR C FOR SEPARATE DISCUSSION, THEN WE WOULD VOTE ON EVERYTHING.
BUT FOR C IN THE, THE GENERAL CONSENT SECTION.
AND THEN WHEN WE GET TO DISCUSSION AND CONSIDERATION ITEMS, WE'D START WITH ITEM FOUR C AND TALK ABOUT THAT, CONSIDER IT.
UM, AND THEN MOVE ON TO ANY OTHER ITEMS THAT ARE IN DISCUSSION AND CONSIDERATION.
AND THEN, SO YOU, YOU, WE DO THAT AGAIN, WE DO OUR NORMAL CITY COUNCIL, GENERAL CONSENT, NORMAL, UH, GENERAL COUN, UH, CITY COUNCIL DISCUSSION AND CONSIDERATION ITEMS. AND THEN WE WOULD HAVE THAT SEPARATE SECTION FOR PUBLIC HEARINGS TO REALLY SHOW, THESE ARE THE ONES THAT COUNSEL, UH, ARE TALKING ABOUT.
AND THESE ARE THE ONES THAT THE MEMBERS OF THE PUBLIC HAVE A RIGHT TO TALK ABOUT.
I MEAN, 'CAUSE IT IS KIND OF AWKWARD SOMETIMES THAT WE HAVE THE STAFF PRESENTATIONS ON A FEW ITEMS. MM-HMM.
BUT THEN WE VOTE FOR 'EM ALL TOGETHER.
AND, I MEAN, BUT I'D BE CURIOUS WHAT THE MAYOR THINKS SINCE HE'S THE ONE RUNNING THE MEETING.
I LIKE THE, I LIKE THAT WE HAD THE PRESENTATIONS.
UH, IS, AND IT IS AWKWARD AT TIMES WHEN THEY'RE IN THE GENERAL CONSENT, BUT HOW ELSE DO WE DO THAT IF THEY'RE NOT IN, IF, IF, IF IT'S, IT'S A TYPICALLY A GENERAL CONSENT ITEM, BUT THERE'S MORE DETAIL TO IT.
AND WE'RE, WE'RE DOING IT FOR TWO REASONS.
ONE, TO INFORM MORE INFORMATION FOR THE COUNCIL, AND EVEN MAYBE ANOTHER STAFF MEMBER.
BUT THEN IT'S ALSO TO INFORM THE, THE, UH, OUR CITIZENS.
ONE WAY I'M THINKING ABOUT IT IN MY HEAD, AND, YOU KNOW, MAYBE THERE'S A BETTER WAY TO EXPLAIN IT, IS CURRENTLY WE PUT A LOT UNDER GENERAL CONSENT.
SOME ARE NOT REALLY CONSENT ITEMS. THEY'RE NOT SOMETHING THAT ARE JUST PASSING BY.
UM, UM, REAL QUICK, THERE, THERE ARE A PRESENTATION, OR WE DON'T GENERALLY PUT PUBLIC HEARINGS IN, UH, UNDER, UNDER CONSENT, BUT THEY'RE KIND OF, IT'S JUST KIND OF A LUMP.
THERE'S JUST A BIG LUMP OF AGENDA ITEMS ON OUR, ON OUR AGENDA.
AND THE IDEA THAT THIS, THIS PROPOSES IS THAT WE BREAK IT DOWN INTO THREE.
WE HAVE THE GENERAL CONSENT ITEMS AT THE VERY BEGINNING, WHICH ARE THE ONES THAT, YOU KNOW, UNDER THE RULES OF OUR CATEGORIES ARE THE ONES THAT ARE LIKELY GONNA BE VOTED ON AS A GROUP.
YOU VOTE ON 'EM AS A GROUP AND YOU MOVE ON.
THE NEXT SECTION IS THE DISCUSSION AND CONSIDERATION ITEMS. THAT'S PROBABLY, THAT, THAT IS ALL THE AGENDA ITEMS THAT WERE, THAT ARE GONNA REQUIRE PRESENTATION OR COMMENTS FROM STAFF,
[00:35:01]
BUT THAT ARE NOT PUBLIC HEARINGS.AND THEN THE THIRD SECTION WOULD BE THE PUBLIC HEARING ITEMS. SO THEY MAY ALSO HAVE A PRESENTATION OR DISCUSSION, BUT THAT'S JUST THAT IDENTIFIER TO THE MEMBERS OF THE PUBLIC THAT YES, YOU HAVE THE RIGHT TO SPEAK.
BECAUSE THEN IT ALSO GIVES CLARITY.
THAT'S ANY OF THOSE ITEMS. MM-HMM.
UM, I WOULD, I WOULD SAY THAT THIS EXAMPLE IS PROBABLY THE BEST FRAMEWORK THAT I'VE COME UP WITH IN THINKING ABOUT THIS.
BUT OBVIOUSLY WANNA MAKE SURE THAT IT'S RIGHT FOR THE CITY AS A WHOLE, I THINK IT'S THE EASIEST THING TO UNDERSTAND.
BECAUSE TRULY, IF YOU'RE, IF YOU'VE NEVER BEEN IN A FORMAL MEETING LIKE THIS, YOU COME IN AND LOOK AT THIS AGENDA AND YOU'RE LIKE, WHAT,
UM, WOULD YOU MIND GOING BACK TO THE POWERPOINT PLEASE? THANK YOU.
SO THIS IS THE OTHER TOPIC OF CONVERSATION THAT WE, WE SPENT SOME TIME ON IN OUR NOVEMBER MEETING.
UM, SO THIS IS THE, IF, IF SOMETHING WAS TO HAVE CHANGED SINCE THAT MEETING, THIS IS THE ONE SLIDE THAT REALLY CHANGED.
SO WHAT'S DIFFERENT FROM THIS SLIDE VERSUS WHAT'S IN NOVEMBER? WELL, I TOOK THE ITEMS OFF THAT SAID THE DOLLAR AMOUNTS.
SO, AND, AND THIS IS A BIT OF BACKGROUND THAT OBVIOUSLY ALL, YOU KNOW, BUT I'M JUST GONNA SAY THIS FOR MEMBERS OF THE PUBLIC, UM, THE WAY THAT THE CITY PROCESSES, UM, PUTTING ITS AGENDA TOGETHER IS THERE'S A PROCESS THAT STARTS 12 DAYS BEFORE CITY COUNCIL AGENDA STAFF MEMBERS SUBMIT THESE, THEY GO THROUGH VARIOUS LEVELS OF DEPARTMENT REVIEW.
AND GENERALLY THE FRIDAY BEFORE WE PUSH OUT A, UM, DRAFT PACKET, THAT THAT PACKET IS SENT OUT INTERNALLY, IT'S MEANT FOR US TO DO PROOFREADING.
AND IT'S REALLY A ROUGH DRAFT AT THAT POINT.
IT IS NOT READY FOR PUBLIC DISTRIBUTION.
IT, IT, IT NEEDS SOME WORK AT THAT POINT.
UM, WE HAVE INTERNAL MEETINGS ABOUT THAT, UH, ABOUT THESE ITEMS. WE HAVE, UH, CONVERSATIONS WE MAY ASK FOR FOLLOW UP DETAILS FOR MEMBERS OF STAFF TO REALLY MAKE SURE THAT THESE AGENDA ITEMS HAVE BEEN FLUSHED OUT AND ALREADY, UH, FOR COUNCIL AT, ON WEDNESDAY, UH, NO, NO LATER THAN WEDNESDAY, WE PUSH OUT A DRAFT AGENDA, UM, TO, UH, NOT ONLY INTERNAL STAFF, BUT ALSO, UH, MEMBERS OF THE COUNCIL.
AND THAT'S AN OPPORTUNITY, UM, FOR Y'ALL TO SEE WHAT'S COMING UP.
IT'S NOT THE FULL PACKET, BUT IT'S AT LEAST THE TEXT OF THE AGENDA.
UM, MAYBE THERE'S SOMETHING YOU WERE WAITING ON THAT YOU'RE, YOU'RE LIKE, WELL, WHY ISN'T THAT ON THERE? IT'S AN OPPORTUNITY TO ASK THAT QUESTION.
IT, THE REASON I, I SAY ALL THIS BACKGROUND IS WHEN I, YOU KNOW, THE CITY CLERK'S OFFICE IS PUTTING THIS AGENDA TOGETHER.
WHEN WE SEND OUT THAT DRAFT AGENDA ON WEDNESDAY, IF SOMETHING'S IN CONSENT THAT Y'ALL DON'T WANT IN CONSENT, YOU'RE GONNA HAVE AN OPPORTUNITY TO EMAIL ME AND TELL ME TO TAKE IT OUTTA CONSENT.
SO WE SPENT A LOT OF TIME TALKING ABOUT WHAT SHOULD GO IN CONSENT OR WHATNOT.
BUT IT'S, IT'S REALLY NOT THAT IMPERATIVE TO THE PROCESS, BECAUSE I'M GONNA LEARN AS EVERY COUNCIL COMES THROUGH, WHAT ARE THE ITEMS THAT THEY'RE WORRIED ABOUT OR NOT WORRIED ABOUT BEING CONCERNED? AND SO IT MIGHT BE, I DON'T KNOW THAT THERE NEEDS TO BE A LOT OF COUNCIL DISCUSSION OR A STAFF PRESENTATION, BUT THIS IS SUCH A BIG ITEM THAT I THINK IT DESERVES BEING READ INDIVIDUALLY AND VOTED ON INDIVIDUALLY.
SO WHAT WHAT'LL HAPPEN IS, IS I'M, AGAIN, I, I LEFT EVERYTHING AS IT WAS OTHER THAN THE DOLLAR AMOUNT.
SO AGAIN, IF A PUBLIC HEARING'S REQUIRED, WE'RE GONNA, IT'S NOT GONNA BE IN CONSENT.
IF A COUNCIL MEMBER HAS PREVIOUSLY INDICATED THEY WANT TO TALK ABOUT THIS, IT'S NOT GONNA BE A CONSENT.
IF THEY'VE IDENTIFIED THEY'RE IN CONFLICT OF INTEREST AND WE NEED A SEPARATE VOTE.
IT'S NOT GONNA BE A CONSENT, ET CETERA, ET CETERA, ET CETERA.
AND THEN THAT'S STILL HOW I'M GONNA PUT THE DRAFT AGENDA TOGETHER ON THAT WEDNESDAY, Y'ALL ARE GONNA HAVE AN OPPORTUNITY TO EMAIL AND SAY, HEY, THAT, THAT, MOVE THAT FROM MM-HMM.
AND SO I, I THINK THAT THAT'S JUST IN, IN PROCESSING THIS, I THINK IT'S GONNA WORK ITSELF.
ANY OTHER QUESTIONS OR COMMENTS ON THAT, SIR? ARE WE THINKING OR RECOMMENDATION YOU'RE MAKING AS IF A MEMBER OF THE PUBLIC, ONCE AN ITEM PULLED IT, THEY COULD CONTACT THEIR CITY COUNCILORS? IS THAT WHAT THE ONE OF THE UPDATES? SO THAT WOULD BE THE, THE YES.
THE CONCEPT WOULD BE THAT, UM, THAT THAT FIRST INFORMATIONAL PAGE THAT WE TALKED ABOUT ON PUTTING ON THE FACE OF ALL THE AGENDAS, WE'D ALSO PUT IT ON THE WEBSITE AND OTHER LOCATIONS.
IT WOULD SAY SOMETHING TO THE EFFECT OF, IF YOU'RE WANTING TO HAVE AN AGENDA ITEM PULLED FROM GENERAL CONSENT, PLEASE CONTACT THE MAYOR MEMBERS OF THE CITY COUNCIL AND HERE'S THEIR CONTACT INFORMATION.
BUT THAT DOESN'T NECESSARILY MEAN THAT IT'S GONNA BE A PUBLIC HEARING.
[00:40:01]
IT MEANS I'VE REALLY EXPRESSED SOME OPINIONS WITH MY COUNCIL MEMBER AND REALLY WANT THE COUNCIL AND MAYOR TO DISCUSS THIS ITEM AND GIVE IT SOME MORE ATTENTION OR RESPOND TO SOMETHING.IT, IT WOULD NOT, UM, THE ITEM WOULD NOT BE MOVED TO PUBLIC, THE PUBLIC HEARING SECTION.
JUST BECAUSE SOMEONE HAS ASKED FOR IT.
UM, THEY COULD CONTACT THEIR COUNCIL MEMBER, THEY COULD REQUEST SEPARATE DISCUSSION.
AND WHAT THAT, WHAT, WHAT ANY OF YOU ASKING FOR SEPARATE DISCUSSION MEANS IS THAT IT'S A SEPARATE DISCUSSION AMONGST YOURSELVES.
I WOULD, UH, SUGGEST THAT MY INTERPRETATION OF WHAT WE'VE WRITTEN IS THAT IT WOULD BE THE MAYOR'S PREROGATIVE.
IF SOMEONE REALLY WANTS TO GO UP HERE AND TALK, THAT WOULD BE THE MAYOR'S PREROGATIVE OF WHETHER OR NOT THEY WANT TO ALLOW THAT.
DO WE WANT TO, BECAUSE I THINK IF PEOPLE FEEL LIKE THEY CAN PULL SOMETHING BY CONTACTING US, BUT THAT DOESN'T NECESSARILY GET PULLED.
IF THERE'S SOMEBODY WHO MIGHT SAY, I WANT THESE EIGHT THINGS PULLED, YOU KNOW? MM-HMM.
IT MIGHT BE FIVE, 10 THINGS A MEETING.
UM, DO WE WANT TO SAY, IF YOU HAVE A, A QUESTION OR FEEDBACK ABOUT THE AGENDA, CONTACT YOUR APPROPRIATE MAYOR, CITY COUNCIL MEMBER.
THAT WAY IT'S, WE TAKE, RATHER THAN, I DON'T WANT THEM TO GET THE IMPRESSION THAT THEY CAN, THAT THEY CAN, WELL, I MADE THE REQUEST AND SO THEREFORE THIS HAS TO BE SOMETHING THAT I'M ABLE TO SPEAK ON.
THAT'S A, THAT'S A GOOD THING.
IF YOU HAVE ANY S OR CONCERNS, I THINK WE NEED TO SAY, IF SOMEONE CONTACTS US, WELL, WHAT THAT MEANS IS THE COUNCIL AND MAYOR WILL HAVE DISCUSSION ON THIS ITEM.
SO IF THERE ARE ISSUES AND CONCERNS YOU HAVE, I WANT YOU TO DISCUSS 'EM WITH ME AND THEN I CAN ADDRESS THEM OR SHARE THEM IN THE DISCUSSION.
BUT IT WON'T BE A PUBLIC HEARING.
SO I THINK TWO POINTS THAT, THAT COUNCIL MEMBER BINS IS MAKING IS, ONE, IS WE WANT THE LANGUAGE TO MAKE IT CLEAR THAT JUST BECAUSE THEY CALL AND SAY, I WANT THESE 17 THINGS MOVED OUTTA GENERAL CONSENT, MOVED INTO DISCUSSION, UM, AND CONSIDERATION AND VOTED ON SEPARATELY ISN'T A YOU, THEY GET TO DECIDE IT'S DISCUSS IT WITH YOUR COUNCIL MEMBER, AND THEN IF IT DOES GET MOVED, IT DOESN'T MEAN PUBLIC HEARING.
SO, AND WHAT DID YOU SAY? WELL, IT'S KIND OF IF THEY HAVE, IF QUESTION OR CONCERN ABOUT AN ITEM, IS THAT WHAT YOU SAID? YEAH.
LIKE IF YOU WANNA PROVIDE ANY FEEDBACK OR QUESTION REGARDING AN ITEM.
BECAUSE THAT REALLY GOES FOR ANYTHING THAT'S ON THE AGENDA, WHICH PEOPLE DO.
AND I THINK PEOPLE, YOU KNOW, STRUGGLE TO SAY, WAIT, WHO'S MY, YOU KNOW, WARD PERSON? AND IT DOES GET CONFUSING BECAUSE YOU, WE REPRESENT A WARD, BUT THEN WE'RE, WELL, YOU CAN ALWAYS JUST SAY, WE'RE ELECTED.
CALL A COUNCIL MEMBER CITYWIDE.
AND SO PEOPLE ARE LIKE, I SAW YOU ON THE BALLOT.
YOU KNOW, SO, BUT GIVEN THAT FEEDBACK.
I THINK THE OTHER THING IS ALL OF US DO, I THINK, YOU KNOW, I'VE LEARNED A TON ABOUT HOW TO RESPOND IN CONSTITUENT STAFF.
I THINK PEOPLE ARE SURPRISED HOW QUICKLY WE TEND TO RES REPLY.
I WOULD HATE FOR SOMEBODY TO REACH OUT WITH A REQUEST TO DO SOMETHING AND FOR SOMEHOW, OH, I WAS AT THE HOSPITAL, OR WE JUST GOT BACK FROM VACATION.
AND IT, YOU KIND OF MISSED THAT ONE EMAIL.
AND THEN SOMEBODY SHOWS UP AND SAYS, I ASKED YOU.
YOU'RE LIKE, UH, 'CAUSE WE WERE THINKING, I WAS THINKING ABOUT THE ONE EMAIL THAT I THINK I HAVEN'T RESPONDED TO YET, AND I WAS LIKE, SHOOT, I GOTTA DO THAT.
YOU KNOW? SO MAYBE JUST CONTACT YOUR CITY COUNSELOR.
IF YOU HAVE A QUESTION AND THEN WE JUST, 'CAUSE WE ALL, YEAH.
I'M JUST TRYING TO MAKE IT SO WE'RE NOT SETTING UP AN EXPECTATION THAT WE CAN'T FULFILL AND JUST KIND OF, YOU KNOW, WE CAN, WE CAN ADJUST THE LANGUAGES EVERY WANT.
AND AGAIN, THIS WAS JUST A DRAFT, BUT WHAT WAS INCLUDED AS KIND OF THE SUGGESTION WAS AGENDA ITEMS LISTED UNDER CITY COUNCIL PUBLIC WORKS AUTHORITY, GENERAL CONSENT ARE USUALLY APPROVED AS A GROUP.
MEMBERS OF THE PUBLIC MAY CONTACT THE MAYOR AND OR MEMBERS OF THE CITY COUNCIL BEFORE THE MEETING TO REQUEST AN ITEM BE PULLED FROM GENERAL CONSENT, UH, FOR SEPARATE DISCUSSION AND OR ACTION AGENDA ITEMS MAY ONLY BE PULLED FROM GENERAL CONSENT BY A MEMBER OF THE CITY COUNCIL.
BUT I THINK, I THINK THOUGH THERE NEEDS TO BE SOMETHING IN THERE THAT INDICATES IF IT GETS PULLED FROM GENERAL CONSENT AND IS IN DISCUSSION AND CONSIDERATION THAT IT'S THE COUNCIL DISCUSSING IT, NOT THE PUBLIC.
SO INSTEAD OF DISCUSSION AND CONSIDERATIONS, SAY COUNCIL DISCUSSION.
I MEAN, I, I THINK IF I WERE A, A CITIZEN AND I READ THAT, I WOULD THINK I GET TO TALK ON IT.
SO COUNCIL DISCUSSION AND CONSIDERATION WANNA SAY SOMETHING, WE, WE CAN WORK, WE'VE GOTTA MAKE THAT REALLY CLEAR.
'CAUSE I, I WOULD, AS A MEMBER OF THE PUBLIC, I WOULD THINK, I'VE CALLED COUNCILMAN ROBBINS AND WE TALKED ABOUT IT AND HE SAID HE IS MOVING IT TO CONCESSION CONSIDERATION.
AND I'VE PREPARED MY FOUR PAGE, UM, THING.
BUT I THINK TO THE EXPECTATION, I MEAN, I THINK SOME CLARITY THERE WOULD
[00:45:01]
BE HELPFUL, I THINK TO CAPTURE COUNCIL MEMBER ROBBINS AND COUNCIL MEMBER MUG'S THOUGHTS AND MAKE SURE I'M, I'M CAPTURING, CAPTURING ESSENCE OF BOTH OF IT.ONE OF WHICH IS TO MAKE VERY, VERY CLEAR THAT IF WE ARE TALKING ABOUT IT ALL THE ABILITY TO REMOVE, UH, AN ITEM FROM CONSENT, THAT THAT'S NOT GRANTING A RIGHT.
UM, BUT MAYBE ALSO TO COUNCILMAN ROBBINS POINT, MAYBE GETTING AWAY FROM THE LANGUAGE OF REQUESTING TO BE PULLED.
AND JUST SAY SOMETHING IF YOU'D LIKE TO CONTACT YOUR COUNCIL MEMBER REGARDING ANY QUESTION, ANY, ANY AGENDA ITEM.
'CAUSE NINE TIMES OUT OF 10, YOU KNOW, WE DON'T HEAR ABOUT SOMETHING.
AND I'D, I MEAN, IF SOMEONE DOES HAVE A STRONG OPINION ABOUT SOMETHING, I'M HAPPY TO HEAR IT.
LIKE, WELL, AND IT MAY JUST BE A CLARIFICATION.
IT DOESN'T EVEN NEED TO BE MOVED.
I MEAN, THIS GETS ON THE PARKS BOARD, THIS GETS HANDLED.
I DO HAVE PEOPLE CALL AND SAY, WHAT DOES THIS MEAN? YEAH.
SO I LIKE ALL THE DISCUSSION, BUT ALSO I GET EMAILS THAT IT'S EVERYBODY.
WELL, SOMETIMES THEY'LL, IT'S SOMETHING IN WARD 1, 2, 3 OR FOUR.
AND THEY'LL ALSO PUT ME ON THERE AND I DON'T RIGHT NOW RESPOND TO 'EM BECAUSE IT'S GONE THROUGH THAT RESPECTIVE COUNCIL PERSON.
BUT THE THING IS, IS THE WAY WE'RE TRYING TO COMMUNICATE IN THAT, IN THIS DOCUMENT HERE, WHEN YOU LOOK AT THE ONE WITH THE, WE HAVE THE CI CONTACT THE CITY CLERK, CONTACT YOUR COUNCIL PEOPLE, BASICALLY WE'RE SAYING CONTACT THE WHOLE GAMUT.
IF YOU THINK YOU'RE NOT GETTING MM-HMM.
BECAUSE I DON'T WANT SOMEBODY TO COME UP HERE TO SAY, WELL, I CONTACTED THE MAYOR AND HE DIDN'T DO ANYTHING.
BUT YOU CONTACTED, BUT YOU LIVE IN A SPECIFIC WARD.
DID YOU CONTACT YOUR SPECIFIC WELL, NO, BECAUSE I JUST CONTACTED THE MAYOR.
WELL, I WANT THE, I WANT THE COMMUNITY TO ALSO UNDERSTAND, HEY, IF THEY DON'T FEEL THAT THEY'RE GETTING THEIR RESPONSE, THAT THEY NEED TO GO TO THE NEXT PERSON, EVEN IF IT IS COMING TO ME.
UH, BOTH FROM MATT PERSPECTIVE AND WITH WHAT COUNCIL MEMBER ROBBINS WAS TALKING ABOUT EARLIER ABOUT, YOU KNOW, NOT SETTING UP AN, A FALSE EXPECTATION WITH, UH, A MEMBER OF THE AUDIENCE THAT, HEY, I SENT MY EMAIL AND I NEVER HEARD ANYTHING, BUT RIGHT.
YOU KNOW, ONE METHODOLOGY IS THIS, WHERE WE LIST ALL THE COUNCIL MEMBERS, WE DO ALL THESE OTHER THINGS.
ANOTHER METHODOLOGY WOULD JUST BE PUTTING SOME GENERAL CONTACT INFORMATION, YOU KNOW, CITY COUNCIL@EDMONDOK.GOV IF YOU'VE GOT A QUE UH, CONCERN WHERE STAFF ARE THEN ROUTING IT TO THE, THE, UH, COUNCIL MEMBER IN THE BOARD.
SO I'M NOT SUGGESTING THAT THAT'S THE RIGHT ANSWER, BUT THAT IS AN OPTION.
AND SO WE COULD HAVE STAFF, YOU KNOW, WE, HOPEFULLY THAT PERSON HAS SOME, GIVEN US SOME IDENTIFIER TO TELL US MAYBE WHAT WARD THEY'RE IN.
AND THAT WOULD BE SOMETHING WE COULD FORWARD ON TO THE APPROPRIATE, UH, WARD MEMBER OR, UM, THE MAYOR OR, OR WHOEVER THE MAY.
I MEAN, OBVIOUSLY I THINK THAT THE THING I WANNA BE CAREFUL HERE OF, WE DON'T WANNA PUT ANY ROADBLOCKS UP NO.
FOR A MEMBER OF THE PUBLIC TO CONTACT THEIR COUNCIL MEMBER IF THEY WANNA TALK TO COUNCIL.
I MEAN, THAT'S ON THE WEBSITE, YOU KNOW, ALL OF THAT.
BUT I MEAN, I THINK WE'RE ALL JUST WANTING TO MAKE SURE THAT A QUESTION GETS ANSWERED.
UM, WELL, AND YOU KNOW, IF THEY DO THAT AND PUT THAT QUESTION OUT THERE AND IT GOES THERE AND IT GOES TO THE STAFF, SOMETIMES IT CAN BE CLEARED UP RIGHT THEN BY STAFF.
TO BE COPIED ON STUFF, BUT, UM, BUT I DON'T KNOW, I DON'T KNOW HOW MUCH IMPACT THAT PUTS ON STAFF.
WE DON'T, WE DON'T HAVE THAT POSITION RIGHT NOW.
AND, UM, SO I, YOU'RE GONNA REACH OUT TO WHOEVER THEY'RE GONNA REACH OUT TO, BASICALLY.
I MEAN, AND COREY'S POINT, I MEAN, AS YOU MENTIONED AS CLERK, I MEAN, YOU'VE HAD YOUR CONTACT INFORMATION OUT THERE.
YOU'VE PROBABLY GOTTEN ONE, MAYBE TWO SORT OF INQUIRIES.
UM, IT'S KIND OF A CANARY IN THE COAL MINE.
'CAUSE THERE'S OCCASIONAL THINGS WHERE IT'S LIKE, WHOA, ALL OF A SUDDEN YOU GET A TON.
AND WE KNOW IT'S SOMETHING THAT PEOPLE ARE CONCERNED ABOUT THAT WE NEED TO SLOW DOWN AND ENGAGE.
BUT I MEAN, I THINK IF WE HAVE OUR CONTACT INFO ON THERE AND SAY, HEY, REACH OUT.
UM, WE ALL GET EMAILS AND PHONE CALLS, BUT I WOULDN'T ANTICIPATE A TSUNAMI OF NEW STUFF.
I THINK IT'LL BE SORT OF AVERAGE OUT.
BUT I, I'M HAPPY TO HAVE INFORMATION OUT THERE SO THEY CAN REACH OUT IN ADVANCE.
WE COULD, WE COULD DO SOMETHING WHERE WE, WE HAVE THE CONTACT INFORMATION, INDIVIDUAL COUNCIL MEMBERS, BUT IT SAYS SOMETHING TO THE EFFECT OF IF, IF YOU WANT MORE INFORMATION
[00:50:01]
OR, OR IF YOU KNOW SOMETHING, AGAIN, IF YOU HAVE QUESTIONS OR COMMENTS TO SEND IT TO THIS GENERAL EMAIL, UM, GENERAL PHONE LINE NUMBER.AND AGAIN, THERE'S NOTHING PRECLUDING THEM TO ALSO, INCLUDING THEIR COUNCIL MEMBER, ET CETERA.
AGAIN, SHARING MORE INFORMATION, NOT LESS.
SO WE COULD SEE WHAT THAT LOOKS LIKE AND, AND COME UP WITH, UM, WHAT THAT, YOU KNOW, AGAIN, THIS IS A LITTLE BIT NUTS AND BOLTS OF HOW WE'LL TURN THE RULES INTO PRACTICES.
UM, BUT I, I THINK THIS IS VERY HELPFUL FOR US IF WE ARE GOING TO ADOPT THE RULES.
UM, UM, AND JUST KIND OF HEARING HOW WE MIGHT PUT THEM INTO EFFECT.
SO WELL, AND ANYTHING AND EVERYTHING WE CAN DO TO SIMPLIFY FOLKS GETTING THEIR QUESTIONS ANSWERED IS A GOOD THING.
UM, SO IN TALKING ABOUT THIS, UM, YOU KNOW, THERE OBVIOUSLY A VARIETY OF METHODOLOGIES THAT THE INDIVIDUAL BOARDS AND COMMISSIONS, UH, OF THE CITY USE FOR THEIR MEETINGS.
UM, I DON'T KNOW OF ANYONE THAT'S USING THE FULL 700 PAGE RULE SET OF ROBERT'S RULES.
UM, BUT I CERTAINLY AM AWARE OF CERTAIN BOARDS AND COMMISSIONS THAT HAVE ROBERT'S RULES WRITTEN INTO THEIR, UH, ORDINANCE OR RESOLUTION AUTHORIZING RESOLUTION AS WHAT THEY, THE RULES THEY SHOULD BE FOLLOWING.
SOME, IT'S THE DISCRETION OF THE CHAIR.
SOME REALLY DON'T FOLLOW RULES, IT'S JUST KIND OF AN ORDER OF BUSINESS KIND OF PRACTICE THING.
AND ONE OF THE QUESTIONS THAT WAS BROUGHT UP IS, SHOULD WHATEVER COUNCIL ADOPTS AS ITS SET OF RULES AND WITH MINOR TWEAKS THAT MAKE IT MORE APPLICABLE TO THAT, UM, BOARD OF COMMISSION, SHOULD THAT SET OF RULES BE KIND OF THE GENERAL PRACTICE FOR THE CITY? SHOULD THESE RULES BE SUGGESTED AS RULES FOR THOSE BOARDS OF COMMISSIONS? SHOULD THEY BE A REQUIREMENT FOR BOARDS OF COMMISSIONS? SO THERE'S ONE QUESTION.
AS WE'RE WRESTLING, WE'RE WORKING ON, UM, BOARDS AND COMMISSIONS TRAINING AND SUPPORT, UM, OVER THE COMING YEAR, IT, IT WOULD BE HELPFUL FOR US TO KNOW, YOU KNOW, IS THIS SOMETHING WE WANT TO TRAIN OUR LIAISONS AND OUR CHAIRS WITH? UM, DO WE WANT TO SET THE EXPECTATION THAT THERE'S CONSISTENCY AMONG THE BOARDS AND COMMISSIONS FOR HOW THE RULES ARE? SO AN EXAMPLE OF THIS WOULD BE SOMETIMES A PLANNING ITEM MIGHT NEED TO GO TOWA, THEN PLANNING COMMISSION, THEN CITY COUNCIL.
THERE MIGHT BE THREE DIFFERENT SETS OF PRACTICES AT THOSE MEETINGS.
UM, AND AGAIN, THAT PERSON THAT MIGHT BE VERY PASSIONATE ABOUT THAT PROJECT, MAYBE THEM SEEING THAT SET OF RULES IN, IN PLACE AT THOSE OTHER MEETINGS MIGHT BE A LITTLE, HELP THEM PREPARE FOR WHAT CITY COUNCIL'S GOING TO LOOK LIKE.
A QUESTION OF WHETHER THESE RULES SHOULD BE APPLIED TO BOARDS AND COMMISSIONS.
I MEAN, I THINK CONSISTENCY MAKES SENSE.
UM, I MEAN, AND I FEEL LIKE WE'RE SIMPLIFYING AND HOPEFULLY IT'S NOT A HUGE CHANGE FOR SOME OF THE BOARDS AND COMMISSIONS, BUT MAYBE THAT'S SOMETHING THAT CAN BE EASED IN WITH TRAINING.
BUT THESE SEEM SIMPLER AND STRAIGHTFORWARD AND CONSISTENT, AND I THINK THERE'S A LOT OF VALUE TO THAT NOW.
I THINK THE AGENDAS OUGHT TO BE THE SAME.
I WAS AT A MEETING THE OTHER DAY AND THERE WAS NEW BUSINESS ON ONE OF THE AGENDAS.
I DON'T REMEMBER WHO I TALKED TO ABOUT THAT.
I MAY HAVE TALKED TO YOU MR. CLERK.
BUT IT EITHER IS OR IT IS THAT WE'RE GONNA HAVE IT ON THERE OR WE'RE NOT.
IF WE DON'T HAVE IT ON OURS, WHY WOULD IT BE ON A BORDER OR COMMISSION? WHY WOULD THEY BE ENCOURAGED TO TALK ABOUT THINGS UNDER NEW BUSINESS? MM-HMM.
SO I THINK THAT NEEDS LOOKED AT.
SECONDLY, THE PLANNING COMMISSION, THEY WOULD HAVE, MR. ENTS WOULD PUT AN ITEM UNDER THE CONSENT AND THE WAY THAT READ, UH, ANY MEMBER OF THE PUBLIC OR A COMMISSIONER COULD PULL THAT INDIVIDUAL ITEM FOR DISCUSSION.
SO IF THEY COULD DO IT AT PLANNING COMMISSION, I, I WOULD THINK THEIR EXPECTATION IS THEY COULD DO IT AT CITY COUNCIL.
SO WE NEED TO GET SQUARE ON THAT.
YEAH, I'VE, I'VE SEEN THE NEW BUSINESS AND SOMETIMES IT'S HELPFUL IF THEY DIDN'T GET SOMETHING ON THE AGENDA IN TIME AND THEY WANT TO DISCUSS IT.
HOWEVER, THE WHOLE PURPOSE OF POSTING AN AGENDA IS SO THAT FOLKS CAN SEE WHAT'S ON THAT AGENDA AND IF THEY WANT TO SPEAK OR HEAR ABOUT IT, THEY CAN COME TO THE MEETING.
SO IF YOU BRING UP SOMETHING IN NEW BUSINESS THAT HASN'T BEEN POSTED, THOSE FOLKS DON'T KNOW ABOUT IT.
SO I'M, EVEN THOUGH IT COULD MAKE AN ITEM BE PUSHED TO THE NEXT MEETING, UM, I FEEL LIKE THAT'S ONLY FAIR FOR THE PUBLIC.
[00:55:01]
THE FOLKS IN THE BOARDS AND COMMISSIONS? SURE.AND WE'RE ALL ON BOARDS AND COMMISSIONS, BUT IS IT FAIR AND, AND OPEN TO THE PUBLIC? DIDN'T YOU SAY THAT'S JUST A SOFTWARE CHANGE TO STRIKE NEW BUSINESS? IF AGAIN, WE WOULD, WE WOULD TRAIN OUR STAFF TO MAKE SURE THAT THEY'RE NOT ADDING IT.
BUT YEAH, I MEAN, I CAN TAKE IT OFF EVERY SINGLE BOARDS AND COMMISSION'S TEMPLATE.
THAT'S NOT THE, THE EFFICATION OF, OF TAKING IT OFF THE PHYSICAL AGENDAS IS NOT HARD.
BUT I DON'T KNOW IF IT NEEDS TO BE ON THERE OR NOT.
UH, I THINK WHATEVER COMMISSION IT IS, OR EVEN AT THE CITY COUNCIL, IF THERE'S AN EXTRAORDINARY MEASURE IN EMERGENCY, THE MAYOR'S GOT POWERS TO CALL A MEETING, WE CAN WORK AROUND THAT.
THE NEW BUSINESS THAT'S ANTIQUATED.
I MEAN, YOU'RE NOT GONNA LET SOMEBODY BRING SOMETHING UP AT THE EDMOND MOBILITY COMMISSION BECAUSE THEY JUST THOUGHT OF IT SITTING HERE TODAY, YOU'RE NOT GONNA LET 'EM DO THAT.
SO WHY ENTICE IT TO BE DONE? MM-HMM.
SO STRIKE THAT IF YOU WOULD, IF YOU GET, IF YOU THINK ABOUT IT.
WELL, THAT'S WHERE THE CONSISTENCY COMES IN.
AND THEN IT'S PASSED DOWN TO THE BOARD OF COMMISSIONS.
AND IT ALSO, IT MIGHT BE A NOVEL CONCEPT FOR SOMEONE WHO'S ACTUALLY ON A BOARD OF COMMISSION THAT MIGHT WANT TO GO TO THE NEXT LEVEL TO PLANNING OR GO, COME UP HERE TO COUNCIL THAT THEY'LL, THEY'LL ALREADY BE FAMILIAR WITH THE MM-HMM.
SO MAYBE WE MAKE THINGS EXTREMELY CONSISTENT FOR EDMOND.
WELL, THANK YOU FOR THAT FEEDBACK.
UM, WHAT I CAN SAY IS, I, I THINK WE CAN WORK AS A STAFF TO, TO DEVELOP THAT CONSISTENCY WITHIN THE BOARDS COMMISSIONS AFTER THESE RULES ARE ADOPTED BY CITY COUNCIL.
UM, I WILL NOTE THAT THERE ARE A FEW BOARDS AND COMMISSIONS WHERE THEIR RULES ARE SET WITHIN THEIR AUTHORIZING RESOLUTION OR ORDINANCE.
AND SO THAT MAY TAKE US SOME TIME TO AFFECT THOSE CHANGES, BUT IF WE KNOW THAT THAT'S THE, THE NORTH STAR GOAL MM-HMM.
YOU JUST GOTTA START SOMEWHERE.
UM, SO THAT, UH, UH, CONCLUDES KIND OF MY PORTION OF WHAT I WANTED TO TALK ABOUT TODAY.
UM, MY INTENT WOULD BE TO INCORPORATE THE FEEDBACK AND, AND MAYBE THERE'S NOT ANY TWEAKS IN THE ACTUAL LANGUAGE OF THE RULES, UH, BASED ON OUR CONVERSATION TODAY.
UM, AND WHAT WE WOULD DO IS BRING THOSE BACK UP AS RESOLUTIONS FOR ADOPTION AT YOUR NEXT, UH, CITY COUNCIL MEETING, UM, LATER THIS MONTH.
UM, SO, MR. CITY CLERK, CAN WE ASK THAT YOU, UM, ONCE YOU HAVE A FINAL PLAN, THAT YOU SEND IT OUT TO US TO JUST PERUSE THAT? YES, ABSOLUTELY.
DID WE, UM, UH, ONE MORE QUESTION.
DID WE TALK, I FEEL LIKE WE TALKED ABOUT LAST TIME WHERE WE MIGHT HAVE COMMENTS ON THE AGENDA, AND I KNOW PERHAPS WE'VE TALKED ABOUT IN THE PAST ABOUT SHOULD THEY BE UPFRONT? OH, GIVING YOU MEAN CITIZENS' COMMENTS.
PART OF ME THINKS, YOU KNOW, GIVING PEOPLE AN OPPORTUNITY UPFRONT.
THE OTHER, THE CHALLENGING THING IS IF IT'S GERMANE TO SOMETHING ON THE AGENDA, I'D RATHER HAVE THEM SPEAK AT THE POINT WHERE IT'S AT IN THE AGENDA, BECAUSE THEN YOU HAVE THE SUBSTANT INFORMATION OR THE RIGHT EXPERT, OR IT, IT'S A PART OF A WHOLE CONVERSATION.
BUT, UM, YOU KNOW, HOWEVER, WE CAN'T RESPOND TO THOSE N NO, I'M JUST SAYING IF THEY ARE DURING, LIKE, IF THEY WANNA MAKE A CITIZEN'S COMMENT THAT IS GERMANE TO LIKE A PUBLIC HEARING OR SOMETHING, UM, I DON'T KNOW.
I, I KNOW THERE WERE SOME FRUSTRATION WITH HOW CITIZENS' COMMENTS WERE GOING, THAT'S TAPERED OFF.
IT PROBABLY JUST DEPENDS ON WHAT THE NEWS IS AND WHAT PEOPLE ARE INTERESTED IN, BUT I'M NOT AGAINST HAVING 'EM AT THE BEGINNING IF IT'S HELPFUL.
UM, I JUST DON'T KNOW WHAT PEOPLE'S EXPERIENCES ARE, IF, IF, IF IT'S HELPFUL OR NOT.
WELL, WE HAVE THE PART OF THE, OUR AGENDA WHERE THEY ARE ALLOWED TO SPEAK AT PUBLIC MM-HMM.
OR IF WE HAVE, I THINK RIGHT NOW WE HAVE CITIZENS' COMMENT ALWAYS AT THE END.
I KNOW WE HAD SOME DISCUSSION ABOUT THE VERY BEGINNING, IF THERE'S A BENEFIT TO THAT.
I KNOW SOME CITIZENS HAVE ASKED ABOUT IT.
I DON'T, I DON'T KNOW WHAT PEOPLE'S EXPERIENCES ARE.
IF, IF IT IS BENEFICIAL IN SOME WAY, I'D BE HAPPY TO TRY IT OUT.
UM, WELL, LIKE THE SCHOOL BOARD, THEY HAVE THEIR CITIZENS' COMMENTS AT THE BEGINNING OF THEIR MEETING.
UM, IS THERE SOME RHYME OR REASON TO THAT OR IS THERE SOME BENEFIT DO YOU THINK THAT IS DERIVED FROM THAT? I DON'T KNOW WHY THEY DO IT, BUT
[01:00:01]
I, I'M NOT EXACTLY SURE WHY THEY DO IT THAT WAY.I MEAN, I GUESS, YOU KNOW, SOMETIMES PEOPLE UNFORTUNATELY DON'T NECESSARILY WANT TO HEAR THE WHOLE MEETING.
THEY JUST WANT TO COME AND SPEAK THEIR MIND.
AND SO I DON'T KNOW IF THE THOUGHT IS THAT THEY COME AT FIVE 30, THEY KNOW THEY'RE NOT GONNA HAVE TO WAIT TWO HOURS, THREE HOURS, AN UNSPECIFIED AMOUNT OF TIME TO SAY THEIR PIECE.
UM, I FRANKLY THINK THERE'S SOME VALUE TO THE CITIZEN WHO HAS AN ISSUE ACTUALLY SITTING THROUGH THE MEETING AND MAYBE SOME OF THEIR CONCERNS ARE ADDRESSED AND MAYBE THEY'RE LEARNING SOME THINGS THAT ARE HELPFUL.
UM, I THINK THERE'S SOME THOUGHT WHEN, FOR A WHILE WE HAD SOME PEOPLE, UM, MAKING REALLY PERSONAL ATTACKS AND REALLY, FRANKLY, NASTY, UM, ATTACKS THAT SOMETIMES, YOU KNOW, WE'D HAVE A GREAT PRODUCTIVE MEETING.
A LOT OF GOOD THINGS ARE HAPPENING AND THEN, YOU KNOW, THE LAST 15 MINUTES OF THE MEETING ARE JUST LIKE, SO, UM, I MEAN, I THINK THAT'S, THAT'S WHAT I'VE HEARD.
JUST SOME OF THE PROS AND CONS.
UM, I KIND OF LEAN TOWARDS KEEPING 'EM THE WAY THEY ARE.
THAT'S WHAT WE'VE ALWAYS DONE.
I THINK, YOU KNOW, SOME PEOPLE MIGHT COME LATE, YOU KNOW, AND MISS THEIR OPPORTUNITY TO SPEAK AND THEY SIGNED UP IN ADVANCE, BUT THEY THOUGHT IT WAS ALWAYS GONNA BE AT THE END OF THE MEETING.
AND, I DON'T KNOW, SOMETIMES LESS CHANGE, MORE CONSISTENCY.
UM, WHAT'S YOUR THOUGHT SITTING MANAGER LOOK LIKE? YOU WERE TRYING TO, I'VE SEEN IT BOTH WAYS THAT THE, SO YOU HAVE A POSTED AGENDA, THEN A POSTED AGENDA.
PARTIES LOOK AT THAT AGENDA AND SAY, MY ITEM'S TWO A FOUR A, THEY MAY EVEN ASK A STAFF OR A COUNCIL MEMBER, WHEN DO YOU THINK I'LL BE HEARD? I'M EITHER GOT KIDS AT HOME OR MAY BE A BUSINESS THAT'S COMING FROM A FAR DISTANCE.
WE SAID, HEY, YOU KNOW, YOU'RE PROBABLY GONNA BE IN THE FIRST HALF HOUR TO AN HOUR OF THE MEETING, WHATEVER.
UM, AND THAT WORKS, ESPECIALLY IF YOU HAVE COUNCIL CITIZEN COMMENTS AT THE END WHO ARE UNSCHEDULED, UNPLANNED.
WE DON'T KNOW WHAT THEY'RE GONNA TALK ABOUT.
I'VE SEEN IT WHERE THEY HAVE AT THE BEGINNING AND THEY LIMIT THE NUMBER OF PEOPLE THAT CAN SPEAK SAYING THERE'S ONLY FOUR SLOTS, THREE MINUTES A PIECE.
SO, YOU KNOW, YOU'LL MOVE ON TO THE REGULAR SCHEDULE OF JENNIFER WITHIN 12 TO 15 MINUTES.
I HAVE OTHER PLACES WHERE ASSISTANT COMMENTS IN THE BEGINNING, AND THEY'VE WORKED THE RULE WHERE THEY JUST PACKED THE HOUSE AND YOU'RE 90 MINUTES INTO THE MEETING AND YOU HAVEN'T, YOU HAVEN'T DONE ANYTHING OTHER THAN TO HEAR PUBLIC COMMENTS.
AND IT CAUSES THE FEEDBACK FOR THE PEOPLE WHO ACTUALLY HAVE AGENDA ITEMS. LIKE, YOU KNOW, WE DIDN'T EVEN GET TO MY ITEM UNTIL EIGHT O'CLOCK AT NIGHT.
GENERALLY I'VE SEEN IT WHERE IF IT'S IN THE BEGINNING THEY SAY YOU ONLY HAVE, THERE'S ONLY FIVE SLOTS FOR PUBLIC HEARING, FOR ASSISTANT COMMENTS.
YOU SIGN UP AT THE CITY COUNCIL FOR THE CITY CLERK BEFORE.
I'VE EVEN HAD SOME THAT SAID, YOU CAN ONLY DO IT ONCE EVERY EIGHT WEEKS.
I THINK WE SHOULD LEAVE IT AT, I, I KIND OF LIKE AT THE END, BECAUSE EVEN THOUGH IT CAN GET LONG AND CUMBERSOME AND, BUT I THINK, I THINK, UM, THE CITY MANAGER MAKES A GOOD POINT.
FOR PEOPLE WHO ARE TRYING TO, YOU KNOW, MM-HMM.
AND, AND THE, THAT WAY ALSO, LIKE YOU SAID, YOU COULD BE 90 MINUTES IN.
I JUST DON'T THINK WE SHOULD LIMIT HOW MANY PEOPLE CAN SPEAK.
I THINK THAT'S THEIR, THEY'RE RIGHT.
WELL, MAYBE THE FIRST STEP IS SINCE WE'RE GONNA BE BETTER AT IDENTIFYING WHAT A PUBLIC HEARING IS, WHEN PEOPLE CAN SPEAK, HOW THEY CAN PARTICIPATE, WE CAN START THERE.
AND THEN THROUGHOUT THE MEETING, AS YOU'RE THINKING ABOUT SOMETHING THAT SOMEBODY SAID, YOU CAN, YOU CAN SAY, OH, THIS, YOU KNOW, THIS NEW POLICING SYSTEM.
UM, AND YOU KNOW, YOU KIND OF TAKE INTO CONSIDERATION WHAT THEY SAID THAT LIKE, THIS NEW, YOU KNOW, X, Y, Z WELL, AND UNFORTUNATELY, I MEAN, THAT'D BE A LOT OF THE FOLKS WHO DO THE CITIZENS COMMENTS, THEY WON'T, THEY'RE NOT GONNA BE THERE AND THEY'RE NOT GONNA BE LISTENING TO THAT.
SO I'M NOT SURE THEY'RE LISTENING TO THAT.
IF THEY'LL COME AND LEAVE, WHETHER THEY COME AND DO THEIR THING AT THE END, OR IF THEY GIVE THEIR CITIZENS COMMENT AT THE BEGINNING.
I MEAN, THE PATTERN HAS BEEN THAT THOSE FOLKS DON'T LISTEN TO THE REST OF THE MEETING.
BUT ALSO ON THE CITIZEN'S COMMENT, THAT IS SOMETHING CURRENTLY IS DESIGNED IS, IS NOT SOMETHING THAT'S ON THE AGENDA.
WE GIVE, WE GIVE THEM THE OPPORTUNITY TO SPEAK ON THEIR ITEM.
'CAUSE IT, UH, WHAT WE, WHAT WE'VE DONE IS THROUGH COMMENTS FROM OUR COMMUNITY IS THAT WE'VE TAKEN THEM, TAKEN IT AWAY FROM THEM HAVING TO INTRODUCE THEMSELVES WHEN
[01:05:01]
THEY COME DOWN HERE FOR CITIZENS COMMENT.AND NOW IT'S GOTTEN VERY VANILLA.
THEY'VE GOTTEN, SOME OF THE GROUPS HAVE COME OR THE PEOPLE COME DOWN TO VERY ING I LIKE IT AT THE END.
I LIKE THE THAT ONE, THE, YOU SIT THROUGH THE, IF YOU'RE GOING TO BE HERE, YOU SIT THROUGH AN ENTIRE MEETING SO THAT YOU SEE HOW THE BUSINESS IS RUN, HOW IT'S CONDUCTED, HOW, HOW WE CONDUCT THE BUSINESS OF THE CITY.
AND THEN WE GO INTO THIS BECAUSE RIGHT, WRONG, OR INDIFFERENT, SOME OF THE COMMENTS WE RECEIVE WERE, IT'S JUST SOMEONE'S PERSONAL OPINION THAT THAT'S HOW THEY THEY FEEL.
BUT THE THING IS, THE COMMENTS ARE ONLY SUPPOSED TO BE ABOUT THINGS THAT ARE NOT ON THE AGENDA.
BECAUSE WE GIVE, WE'RE GONNA GIVE THEM AN OPPORTUNITY TO SPEAK.
WELL IF IT'S A GENERAL CONSENT OR A DISCUSSION AND CONSIDERATION ITEM, BUT WE ALSO GIVE THEM AN OPPORTUNITY.
WE TELL 'EM IN OUR HANDOUT THAT IF THEY DO HAVE A QUESTION ABOUT SOMETHING ON THE AGENDA, AGENDA, REACH OUT.
'CAUSE SOME PEOPLE SAY, YOU'RE CUTTING OFF OUR COMMUNICATION.
WE ARE NOT CUTTING OFF ANYONE'S COMMUNICATION.
WE'RE TRYING TO STREAMLINE THE COMMUNICATION AND GIVE YOU AN OPPORTUNITY AND GIVE EVERYONE ELSE AN OPPORTUNITY TO COMMUNICATE ALSO.
UM, SO THAT, THAT IS THE ARTICULATION THAT I'VE HEARD FROM OTHER CITIES.
UM, I ALSO WANT TO NOTE THAT, UM, CARL ARE RECITAL THAT IT'S GONNA BE AT THE END OF THE MEETING,
THAT'S WHAT, THAT'S I'M FINE KEEPING IT AT THE END NOW.
BUT YEAH, I THINK, I THINK INCREASING THE TRANSPARENCY THAT WE'RE DOING AND PROVIDING MORE AVENUES FOR FEEDBACK.
LETTING PEOPLE KNOW WHEN AND WHERE THEY CAN TALK.
YOU KNOW, THIS COUNCIL ON ANY COUNCIL CAN EDIT OR APPROVE, SO.
I HEARD THAT CONCLUDES EVERYTHING.
WE, UM, COUNCIL, ANY OTHER STAFF, ANY OTHER QUESTIONS, COMMENTS? THAT'S GREAT.
SEEING NONE HEARING THAT I WILL CALL THIS SPECIAL WORKSHOP CLOSE.