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I'D LIKE TO CALL[1. Call to Order.]
THIS MEETING TO ORDER ON JANUARY 8TH, 2024.UH, WE WERE JUST TALKING UP HERE.
WE WE'RE GLAD WE'RE NOT IN GUYMAN RIGHT NOW.
BUT BEFORE WE DO ANYTHING ELSE IN THE MEETING, I'D LIKE TO WELCOME MME. SAWYER, OUR NEW CITY ATTORNEY TO THE DIOCESE WITH US.
[2. Consideration of Approval of City Council Regular Meeting Minutes: December 11, 2023. ]
BUSINESS IS CONSIDERATION OF APPROVAL OF THE CITY COUNCIL REGULAR MEETING MINUTES OF DECEMBER 11TH, 2023.THOSE MEETING MINUTES HAVE BEEN APPROVED.
[3. Consideration of Appointments and Reappointments:]
SEVERAL APPOINTMENTS.THE FIRST ONE ON MAYOR APPOINTMENT OF MICHAEL GEORGE TO THE EDMOND HISTORIC PRESERVATION TRUST TO FULFILL THE UNEXPIRED TERM OF GARY WALLACE TERM EXPIRES JUNE, 2024.
APPOINTMENT OF CAMERON DOUGLAS TO THE VETERANS MEMORIAL ADVISORY COMMITTEE TO FULFILL THE UNEXPIRED TERM OF RITA ARAGON TERM EXPIRES JUNE, 2026.
APPOINTMENT OF DAVID DUAN TO THE BOARD OF ADJUSTMENT.
BOARD OF APPEALS TERM EXPIRES JUNE, 2026 IN THE REAPPOINTMENT OF VILLA WILLIAMS TO THE EDMOND ECONOMIC DEVELOPMENT AUTHORITY BOARD TERM EXPIRES JUNE, 2026.
WE HAVE WARD FOUR APPOINTMENT TO APPOINTMENT OF GREGORY HUDSON, UH, TO THE VETERANS MEMORIAL ADVISORY COMMITTEE TO FULFILL THE UNEXPIRED TERM OF JANICE SCHWAGER TERM EXPIRES JUNE, 2026.
COUNSEL, THOSE ARE APPOINTMENTS AND REAPPOINTMENTS, UH, RECOMMENDATIONS.
THIS MEETING, WHAT WOULD YOU LIKE TO DO? I'D MAKE A MOTION TO APPROVE THE MAYOR AND WARD MAYOR APPOINTMENTS AND WARD APPOINTMENTS.
PLEASE CAST YOUR VOTE THOSE, UH, APPOINTMENTS AND ARE NOW REAPPOINTMENTS.
[A. Consideration of Approval of Administrative Items:]
HAVE CONSIDERATION OF APPROVAL OF SOME ADMINISTRATIVE ITEMS WE HAVE, WHICH ARE UNDER OUR GENERAL CONSENT.WE HAVE EIGHT ITEMS HERE THAT ARE UNDER CONSENT, BUT WE DO HAVE TWO ITEMS, ITEM NUMBER SIX, FOUR, A SIX, AND FOUR A EIGHT THAT ARE GONNA RECEIVE STAFF PRESENTATIONS.
SO COUNSEL, IF THERE'S ANY, IF YOU DON'T WANT ANY POOL BESIDES THOSE TWO, UH, WE CAN START OFF WITH THE FOUR A SIX WITH THE CONSIDERATION OF APPROVAL OF THE CITY COUNCIL STRATEGIC PLAN FOR 2024.
JANE IS GONNA GIVE THAT TO US MAYOR AND COUNCIL.
JANE ROBERTSON, MANAGEMENT SERVICES MANAGER.
UH, WE WANTED TO HIGHLIGHT THE PROCESS THAT YOU ALL WENT THROUGH TO ARRIVE AT THIS FINAL DRAFT OF THE 2024, UH, CITY COUNCIL STRATEGIC PLAN.
UM, SO JUST AS A REMINDER, ON NOVEMBER 7TH, YOU ALL HELD A, UH, STRATEGIC PLANNING SESSION.
IT WAS ABOUT A FIVE TO SIX HOUR LONG WORKING MEETING IN WHICH, UH, STAFF PROVIDED YOU WITH UPDATES ON THE PROGRESS MADE TOWARDS THE 2023 GOALS.
UM, WE TALKED ABOUT SOME OTHER THINGS, GENERAL FINANCIAL STANDINGS.
WE ALSO HAD SOME CONSULTANTS THERE TO ANSWER QUESTIONS AS WELL AS STAFF.
UM, SO FOLLOWING THAT SESSION, UM, STAFF TOOK ALL OF THAT INPUT AND CREATED A DRAFT 2024 STRATEGIC PLAN.
UM, WE WORKED WITH YOU ALL INDIVIDUALLY ON THE WORDING, UM, TO GET IT TO WHERE WE THOUGHT YOU WERE ALL WERE COMFORTABLE.
AND THEN FOLLOWING THAT, WE SENT OUT, UM, THE PRIORITIZATION FORMS, UM, TO GO THROUGH THAT PROCESS.
UM, THERE'S AN EXAMPLE OF WHAT THAT FORM LOOKED LIKE ON THE RIGHT HAND SIDE OF THE SLIDE.
ESSENTIALLY, EACH OF YOU WERE ASKED TO RANK EACH OF THE GOAL, EACH OF THE GOALS ON A SCALE FROM ONE TO 10, WITH 10 BEING THE HIGHEST PRIORITY.
UM, AND THEN ONCE WE HAD ALL OF YOUR ANSWERS BACK, WE COMPILED THOSE, AVERAGE OUT THE SCORES, AND THEN BROKE ALL THE GOALS INTO TIER BASED OFF OF THOSE AVERAGE SCORES.
UM, SO IN TOTAL FOR YOUR 2024 PLAN, THERE ARE 46 GOALS COMPARED TO 36.
UH, THERE WERE TWO GOALS THAT WERE MERGED INTO ONE, AND THEN FIVE GOALS CAME OFF OF THE 2023 PLAN.
UM, THOSE WERE SUBSTANTIALLY COMPLETE.
YOUR ROLE IN THEM WAS DONE OR THE PROJECT WAS FINISHED.
UM, AND THEN YOU ADDED 16 NEW GOALS TO THE STRATEGIC PLAN.
SO, UM, THE BREAKDOWN OF THE PRIORITIZATION, SO WE DO THIS IN FOUR TIERS.
UM, WE TRY TO MAKE THE DIVISIONS AS, AS EVEN AS POSSIBLE.
SO THERE'S NOT A DISPROPORTIONATE NUMBER OF GOALS IN ANY ONE TIER.
SO THE TIERS FOR THIS YEAR, FOUR STAR, WHICH
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IS THE HIGHEST, UM, ANY GOAL THAT SCORED AN AVERAGE OF 94% OR ABOVE, THERE ARE 10 GOALS IN THAT TIER 13, IN THE THREE STAR 13 IN THE TWO STAR AND 10 IN YOUR ONE STAR GOAL TIERS.UM, IT IS IMPORTANT TO NOTE THAT JUST BECAUSE SOMETHING SCORED LOWER ON AVERAGE DOESN'T MEAN IT'S NOT IMPORTANT TO YOU IF IT'S ON THE STRATEGIC PLAN.
UM, PRIORITIZATION JUST HELPS US UNDERSTAND WHAT'S HIGHEST PRIORITY, WHAT DO WE NEED TO TACKLE FIRST? AND WE AS STAFF THEN IN TURN INCORPORATE THE STRATEGIC PLAN AND YOUR PRIORITIZATION INTO OUR OWN INTERNAL STRATEGIC PLANNING.
SO IF IT'S ON THERE, IT'S IMPORTANT.
THIS JUST HELPS US UNDERSTAND WHERE YOUR GOALS ARE AT.
UM, SO WHAT IT LOOKS LIKE FROM HERE, UH, UPON YOUR APPROVAL OF THE STRATEGIC PLAN, WE'LL WORK WITH OUR MARKETING DEPARTMENT TO CREATE THE FINAL DOCUMENT, AND THAT WILL BE PRINTED.
WE'LL ALSO MAKE THAT AVAILABLE ON THE WEBSITE.
WE HAVE TO GO THROUGH A BID PROCESS FOR PRINTING.
UM, BUT AS SOON AS YOU ALL APPROVE IT AND WE GET THE DESIGN DONE, WE SHOULD BE ABLE TO POST IT ON THE WEBSITE SHORTLY.
I'M HAPPY TO AN ANSWER ANY QUESTIONS YOU HAVE OR TAKE ANY FEEDBACK.
COUNSEL, ANY QUESTIONS? WHAT, FIRST OF ALL, I JUST WANNA STATE COUNSEL AND THE STAFF, 'CAUSE THIS IS A TEDIOUS PROCESS THAT WE GO THROUGH EVERY YEAR AND, UH, TO CAPTURE OUR GOALS AND TO SEE WHERE WE'VE BEEN, UH, AND WHAT STILL NEEDS TO BE DONE FOR OUR COMMUNITY.
COUNSEL, QUESTIONS, COMMENTS? NO, THANK YOU TO STAFF FOR ALL THE WORK.
THEY PUT A LOT OF WORK THAT WENT INTO IT.
WELL, THEN WE CAN MOVE ON TO THE OTHER ONE.
UH, THAT WE'RE GONNA RECEIVE A STAFF PRESENTATION FOR THE, UH, CONSIDERATION APPROVAL OF THE FINAL CONCEPT FOR THE RENOVATION OF THE AC COTURE SPORTS COMPLEX AND DISCUSSION OF POSSIBLE FUNDING OPTIONS.
GOOD EVENING, MAYOR AND COUNCIL.
BRAD RAINEY, PARKS AND RECREATION DIRECTOR.
AND I'M HERE TO PRESENT, UM, ON TWO ITEMS ON THE AGENDA TONIGHT.
UM, ONE IS THE FINAL CONCEPT FOR THE RENOVATION OF AC CAPLINGER PROJECT AND ALSO A, A CONTRACT WITH THE CONSTRUCTION MANAGER AT RISK TO HELP GET THIS PROJECT MOVING FORWARD.
I JUST WANNA ACKNOWLEDGE THAT JAMES HAARD, HAZZARD FROM HALF IS HERE WITH US.
HE WAS THE CONSULTANT THAT LED US THROUGH, UM, THE MASTER PLANNING PROCESS FOR THE PROJECT.
UM, GET TO THE NEXT SLIDE HERE.
HOPEFULLY IT DOESN'T SKIP AHEAD SEVERAL TIMES NOW.
UM, JUST TO GET YOUR BEARINGS, THIS IS THE PROJECT LOCATION.
THIS IS, UM, DOES NOT WANT TO WORK TONIGHT.
POINT POINTER'S NOT WORKING, BUT, UH, THAT'S THE, THE COMPLEX AS IT LIES RIGHT NOW TO THE SOUTH WHERE YOU SEE ALL THE TREES IS FER PARK TO THE LEFT BRYANT AND TO THE NORTH, THE READINESS CENTER.
IF I COULD JUST GET IT TO MOVE.
JUST A LITTLE BIT OF BACKGROUND BEFORE WE GET TO THE CONCEPT.
UM, FIELDS HAVE BEEN AROUND FOR, FOR A LITTLE WHILE.
UM, LOOKS, THIS IS KIND OF THE ORAL HISTORY FROM SOME STAFF THAT HAVE BEEN HERE FOR, FOR A REALLY LONG TIME, BUT BUILT IN THE 1970S.
UM, THEY'VE SERVED THEIR USEFUL PURPOSE, THE FIELDS, THE COMPLEX IS IN NEED OF REPLACEMENT, ESPECIALLY SOME OF THE INFRASTRUCTURE THERE.
UM, THERE WAS A MASTER PLAN COMPLETED IN 2018, AND IT'S BEEN ATTEMPTED TO MOVE THIS FORWARD FOR, FOR QUITE A WHILE.
UM, AFTER THE LAST ATTEMPT, UM, WE TOOK A PAUSE AND COMPLETED A, A KIND OF A CITYWIDE, UH, SPORT FIELD UTILIZATION STUDY WITH VICTUS, WHICH WAS PRESENTED TO YOU THIS SUMMER.
AND, UM, THIS KIND OF CONFIRMED THAT, UM, BOTH, BOTH THE FIELDS AT AC CAPLINGER AND MITCH PARK WERE HIGHLY RECOMMENDED AND RATED AS, AS PROJECTS THAT WE SHOULD PURSUE AND OF EXISTING FACILITIES.
THEY RATED THE HIGHEST OF OUR EXISTING SPORTS FACILITIES.
SO AFTER WE COMPLETED THAT, WE RE-ENGAGED HAFT TO REVISE OR CREATE ALMOST A NEW MASTER PLAN IN SEPTEMBER OF 2023.
AND, UM, WE, WE CAME UP WITH THE FINAL PLAN, AND THEY'VE BEEN APPROVED BY THE STAKEHOLDER GROUP, WHICH I'LL TALK A LITTLE BIT MORE ABOUT THE PARKS AND REC ADVISORY BOARD AND THE CAPITAL IMPROVEMENT ADVISORY BOARD ALL IN DECEMBER.
THEY'VE ALL LOOKED IT OVER AND, AND HAVE APPROVED.
AND DURING THIS TIME WHILE THIS PLAN WAS GOING ON, UM, WE PUT, UH, AN ADVERTISEMENT OUT FOR A CONSTRUCTION MANAGER AT RISK.
AND AFTER INTERVIEWS WE'RE RECOMMENDING CROSSLAND CONSTRUCTION FOR, FOR THAT ROLE.
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SO HOW DID WE GET TO THE FINAL CONCEPT? UM, WE HAD, WE HAD LOTS OF ENGAGEMENT IN MEETINGS.WE, UM, WE HAD A OWNER'S GROUP, UM, COUNCILMAN ROBBINS SERVED ON THAT WITH US.
THAT WAS KIND OF CITY MANAGEMENT STAFF.
WE HAD AN ADVISORY GROUP, WHICH CONSISTED OF CITY STAFF.
IT WAS GONNA BE, UM, APPROVING SOME OF THE PLANS.
WE HAD ENGINEERING AND STORMWATER AND FIRE DEPARTMENT AND IT, THEY'RE, THEY'RE ALL INVOLVED AT GIVING FEEDBACK.
AND THEN, AND THEN THE STAKEHOLDER GROUP, WHICH CONSISTED OF THE OPERATOR STAFF AND SEVERAL CITIZEN PARENT REPRESENTATIVES ON THE, ON THAT GROUP.
UM, THERE WERE SEVERAL DETAILED SURVEYS THAT WERE GIVEN AND A CHANCE FOR DISCUSSION AND, AND, UH, LOTS OF OPPORTUNITIES TO GIVE FEEDBACK AFTER THE FIRST ROUND OF MEETINGS HAVE DELIVERED TWO CONCEPTS.
AND THEN AFTER THAT, THERE WAS A LOT OF DISCUSSION AND BACK AND FORTH, AND THAT'S HOW WE ENDED UP ON THIS FINAL CONCEPT.
THAT'S KIND OF A COMBINATION OF THOSE TWO.
THE CONCEPT DELIVERS ON ALL THE ITEMS DESIRED BY, BY ALL OF THE GROUPS.
NOT EVERYONE GOT EXACTLY WHAT THEY WANTED, EVERYTHING THAT THEY WANTED, BUT I THINK THERE WAS AGREEMENT ON, ON THE, THE CONCEPT.
UM, SO HERE IS, IS THE CONCEPT, AND I'LL JUST POINT OUT A FEW THINGS.
THIS MULTICOLORED ROOF IS THE EXISTING CONCESSION STAND, UM, THAT IS BEING RENOVATED RIGHT NOW AND SHOULD BE DONE, UM, BY MARCH, BY BY THE START OF THE SPRING SEASON.
UM, THAT'S THE ONE THING THAT'S GONNA STAY EVERYTHING, AND I'LL SHOW YOU SIDE BY SIDE OF OLD AND NEW, BUT EVERYTHING ELSE IS ESSENTIALLY GONNA BE REPLACED.
UM, JUST SOME THINGS TO HIGHLIGHT.
UH, SO THE EXISTING, EXISTING CONCESSION STAYS.
UM, THE CURRENT COMPLEX HAS 12 FIELDS.
THIS HAS 10, BUT THESE ARE MUCH BIGGER, MORE FLEXIBLE FIELDS FOR A VARIETY OF DIFFERENT ACTIVITIES.
UM, THE AMOUNT OF PARKING INCREASES, THAT WAS ONE OF THE MAJOR ITEMS THAT'S, THAT WAS BROUGHT UP.
SO THIS ESSENTIALLY STAYS THE SAME MILLEN OVERLAY AND THEN BRINGS IT UP TO THE CURRENT CODE.
YOU CAN SEE EXPANSION HERE IN, IN PARKING WHERE WE'LL ADD SOME SPACES AND THEN A MAINTENANCE YARD.
CURRENTLY, THE MAINTENANCE YARD IS KIND OF OUT IN THE MIDDLE OF EVERYTHING.
AND THIS ADDS IT OFF TO THE SIDE WHERE, UM, STAFF CAN, CAN PARK AND FREE UP SOME SPACES TOO.
UM, THERE'S DROPPING OR DROP OFF LANES ADDED ON BOTH SIDES THAT DON'T EXIST.
THEY CAN ALSO HELP WITH TRAFFIC FLOW.
UM, THE ORIENTATION OF THE FIELDS YOU'LL SEE ARE, THEY'RE COMPLETELY REORIENTED.
UM, IT'S A MORE EFFICIENT LAYOUT, MUCH LESS OF A DISTANCE TO GET FROM, YOU KNOW, THIS FIELD, THE FAR OUT FIELD TO THE RESTROOM.
THERE'S ALSO AN ADDITIONAL RESTROOM HERE THAT WILL BE NEW AND ADDED TO THE COMPLEX ALONG WITH AN OFFICE FOR, UM, STAFF AND, AND UMPIRES.
ONE OF THE, I THINK ONE OF THE BIG ITEMS THAT WAS BROUGHT UP A LOT WAS, UM, SYNTHETIC TURF.
SO THE BROWN AND THE INFIELD REPRESENTS SYNTHETIC TURF.
THE GREEN GRASS IS NATURAL GRASS.
SO THIS INCLUDES SYNTHETIC TURF INFIELDS FOR ALL OF THE FIELDS.
THIS INCREASES PLAYABILITY ON A DAY LIKE TODAY.
IF WE HAD BASEBALL SEASON, WE PROBABLY COULD HAVE PLAYED TODAY DESPITE ALL THE RAIN.
AND THAT'S WHAT THAT ALLOWS AND MUCH LESS MAINTENANCE TO GET IT READY FOR GAMES.
UM, LOTS OF SHADE ADDED BEHIND EACH, UH, HOME PLATE OR BLEACHERS WITH SHADE COVERS.
THERE'S SHELTERS, UM, A PLAY STRUCTURE RIGHT HERE WITH SHADE OVER IT IN, IN THE CONCEPTUAL DESIGN.
UM, THOSE ARE KIND OF THE HIGHLIGHTS.
THIS RIGHT HERE IS, UM, JUST A SPOT FOR POTENTIAL BATTING CAGES IN THE FUTURE, BUT IS NOT PART OF THIS PROJECT.
SO JUST, UH, REAL QUICK, I'LL SHOW YOU KIND OF SIDE BY SIDE OF KIND OF CURRENT VERSUS PROPOSED, AND YOU CAN KINDA SEE HOW THE LAYOUT IS ALL CHANGED.
AND, AND, UH, WE WILL SHOW YOU SOME MORE PRETTY PICTURES TOO.
BUT I JUST WANNA PAUSE AND SEE IF THERE'S ANY QUESTIONS ON THIS CONCEPT THAT ANYBODY HAS BEFORE I MOVE ON TO MORE INFORMATION.
COUNSEL, ANY QUESTIONS RIGHT NOW? NO, IT LOOKS GREAT.
DO YOU KNOW OFF THE TOP OF YOUR HEAD THE NUMBER OF INCREASED PARKING SPACES? UM, IT'S, IT'S ABOUT 30 RIGHT NOW IN THE, IN THE PARKING LOTS WITH POTENTIALLY ANOTHER 30 FOR THAT.
UM, WITH, WITH THAT MAINTENANCE YARD, FREEING UP SPOTS FOR, FOR STAFF.
SO THAT'S ONE OF THE CHALLENGES OF, OF THIS MASTER PLAN AND SAYING NOT EVERYBODY GOT EXACTLY WHAT THEY WANTED.
IF YOU WANT TO ADD MORE PARKING, THEN YOU'RE LOOKING AT TAKE AWAY, TAKING AWAY FIELDS AND,
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AND, UM, TRYING TO BALANCE THAT.AND, AND WE FEEL LIKE WE'VE ACHIEVED SOME BALANCE HERE IN, IN THIS CONCEPT, WHICH SHOWS SOME MORE IMAGES.
UM, JUST A 3D RENDERING OF, OF KIND OF AN OVERHEAD SHOT OF WHAT IT'S GONNA LOOK LIKE.
AND THEN, UM, I'LL JUST HIGHLIGHT THE, THE ENTRYWAY HERE.
LET'S SEE THE A DA ACCESS, WHICH WILL BE A HUGE IMPROVEMENT TO THE SITE CURRENTLY.
UM, THOSE WHERE THERE'S STEPS, IT'S A VERY STEEP SLOPE, TAKE IT INTO THIS SITE.
SO A LOT OF THOSE INFRASTRUCTURE THINGS ARE GONNA BE ADDRESSED.
JUST ANOTHER SHOT OF THAT ENTRYWAY RIGHT THERE.
SO JUST SOME AGREEMENTS TO MOVE THIS PROJECT FORWARD.
IF, IF YOU APPROVE OF THIS TONIGHT, UM, ON THIS AGENDA, WE HAVE THE CONSTRUCTION MANAGER AT RISK.
UM, RIGHT NOW, OVER THE NEXT MONTH, WE ANTICIPATE THEY'LL BEGIN PRE-CONSTRUCTION SERVICES.
SO THEY'LL TAKE A LOOK AT THE, UM, OPINION OF COSTS THAT WE GOT FROM HALF AND CONFIRM THAT LOOK AT A PROJECT TIMELINE.
UM, SO WE'LL HOPEFULLY APPROVE THAT TONIGHT.
AND THEN IN A MONTH WE'LL BRING BACK THE DESIGN AGREEMENT WITH HALF TO DO, UM, COMPLETE DESIGN PERMITTING, CONSTRUCTION DOCUMENTS ALL THE WAY THROUGH THE PROJECT.
UM, BUT WE WANT TO LET THE CONSTRUCTION MANAGER AT RISK TAKE A LOOK AT EVERYTHING FIRST, AND THEN, AND THEN WE'LL MOVE ON TO THAT.
UM, SO JUST ESTIMATED COST AND TIMELINE RIGHT NOW.
UM, THE OPINION OF COST FROM THE, FROM THE ARCHITECT WAS 15.32 MILLION.
THAT INCLUDES, UM, A 20% CONTINGENCY, SO A PRETTY LARGE CONTINGENCY AS WELL AS SOME, MAYBE SOME ALLOWANCES IN THERE, NOT ALLOWANCES, BUT JUST IN THE BUDGET ESTIMATE FOR WHAT WE KNOW ABOUT THE SITE.
IT'S JUST A, A CHALLENGING SITE.
AND THAT ALSO INCLUDES THE FEE FOR THE CONSTRUCTION MANAGER AT RISK.
UM, WE ANTICIPATE A $1.3 MILLION CONTRACT FOR COMPLETE DESIGN OF THE FACILITY, WHICH WE WOULD BRING BACK TO YOU IN A MONTH.
UM, THE CURRENT CONCESSION AND RESTROOM IS BEING RENOVATED RIGHT NOW, THAT'S JUST UNDER A HALF MILLION AND WE ANTICIPATE COMPLETION BY THE END OF MARCH, 2024.
UM, SO OVER THE NEXT THREE WEEKS, AS WE PREPARE FOR THAT COUNCIL MEETING, WE'LL LOOK TO FINALIZE THE PROJECT BUDGET AND TIMELINE WITH THE CONSTRUCTION MANAGER AND BRING THAT DESIGN CONTRACT TO YOU.
AND THEN WE CAN FULLY MOVE ON THE PROJECT.
WE'RE ESTIMATING SIX MONTHS FOR THE COMPLETE DESIGN.
UM, IT IS A LITTLE BIT FASTER BECAUSE DESIGN WORK'S BEEN DONE IN THE PAST AND WE'RE USING THE SAME CONSULTANT FOR THAT.
AND THEN KIND OF TIMELINE, WE'RE LOOKING AT HOLDING THE SPRING 2024 SEASON, HOPEFULLY HAVING SOME BIG BEAUTIFUL SIGNS OF WHAT IT'S GONNA LOOK LIKE IN THE FUTURE COMING SOON.
AND THEN WHEN THAT'S OVER, UM, ATTEMPTING TO START CONSTRUCTION BY FALL, HOPEFULLY SOONER THAN THAT, BUT HOPEFULLY BY FALL BEGIN CONSTRUCTION AND THEN AT LEAST A YEAR FOR CONSTRUCTION.
BUT SOME OF THOSE THINGS WE'RE GONNA FINALIZE OVER THE NEXT THREE WEEKS WHEN WE WORK WITH THE CONSTRUCTION MANAGER AT RISK.
SO SOME OF THE FUNDING, UM, AND SOME OF THIS INFORMATION WAS PROPOSED, UH, TO THE CAPITAL IMPROVEMENTS ADVISORY BOARD.
UM, RIGHT NOW IN THE BUDGET, WE HAVE $8 MILLION FOR THE PROJECT.
UM, THAT WAS RELATED TO WHAT WE, UH, MAYBE ATTEMPTED BEFORE, WHICH IS A PHASED APPROACH.
UM, I BELIEVE IT WAS EITHER FOUR OR SIX FIELDS THAT THAT WENT OUT TO BID A COUPLE YEARS AGO.
SO WE'RE LOOKING TO DO THE WHOLE THING ALL, ALL AT ONE TIME AND GETTING IT DONE, GET IN, GET OUT AND THERE'LL BE DISRUPTION, BUT SHORTEN THE DISRUPTION INSTEAD OF PROLONGING IT OUT OVER SEVERAL YEARS.
AND SO OUT OF THAT 8 MILLION, LOOKING AT, UM, USING SOME OF THAT FOR DESIGN AND THEN HOPEFULLY, UM, DEMO IF, IF WE CAN MOVE FAST ENOUGH IN THIS FISCAL YEAR.
AND THEN CARRYING, UM, OVER MONEY INTO THE NEXT FISCAL YEAR TO, FOR CONSTRUCTION.
UM, ALSO WHEN WE PRESENTED TO CIP, WE TALKED ABOUT PELICAN BAY, THAT CURRENT, WE'VE TALKED ABOUT THIS QUITE A BIT, BUT, UM, CURRENTLY HAS NO FUNDING AND WE KNOW SOME WORK NEEDS TO BE DONE THERE.
UM, SO WE'RE PROPOSING AROUND $5 MILLION.
WE'LL FINALIZE SOME OF THESE THINGS WHEN WE, WE COME BACK IN IN FEBRUARY.
RIGHT NOW WE'VE DONE LEAK DETECTION.
WE'RE GONNA BE MAKING SOME REPAIRS TO REDUCE THE AMOUNT OF LEAKS TO GET READY FOR THE NEXT SEASON.
AND THEN THIS WEEK, THE FULL ASSESSMENT OF THE FACILITY AND CONCEPTUAL DESIGN WILL, WILL BEGIN THIS THIS THURSDAY.
GO AHEAD AND GO TO THE NEXT ONE.
SO THAT'S KIND OF THE FUNDING THAT WE NEED.
AND THIS IS KIND OF WHERE WE'RE PLANNING ON GETTING, OR WE'RE PROPOSING TO GET SOME MONEY FROM.
UM, CURRENTLY THE RECTANGULAR FIELDS PROJECT HAS SOME MONEY IN THIS YEAR AND THE NEXT FISCAL YEAR, THAT
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PROJECT IS STILL IN THE CONCEPTUAL PHASE.UM, WE JUST APPROVED AN ADDITIONAL TRAFFIC STUDY.
WE STILL NEED TO KIND OF SELECT WHERE WE THINK THAT MIGHT GO.
WE'LL WORK WITH THE PARKS BOARD FOR THIS.
UM, SO IF COUNSEL WANTS TO CONTINUE TO MOVE FORWARD, WE WOULD LOOK, UM, IN YEARS THREE TO FIVE OF A FIVE YEAR BUDGET.
SO SOME OF THE MONEY WOULD COME FROM THERE.
UM, THE FORMER BICKHAM SOFTBALL COMPLEX, UH, WAS, UM, I GUESS REMOVED OR USED FOR THE EXPANSION OF THE WASTEWATER TREATMENT FACILITY.
THERE'S SOME MONEY BUDGETED THERE.
UM, AND THE NEXT, IN THIS FISCAL YEAR, AND THEN IN A FEW FISCAL YEARS FOR CONSTRUCTION, WE'RE CURRENTLY WORKING WITH, UM, OUR WATER RESOURCES TEAM ON, UH, SOME CONCEPTS THERE TO, TO MAKE SOMETHING REALLY NEAT THAT, THAT WE HOPE TO PRESENT TO YOU SOON.
BUT WE'RE WORKING TOGETHER IN PARTNERSHIP TO, UM, TO SEE IF WE CAN COME UP WITH SOME GOOD IDEAS THERE.
SO WE'RE WORKING ON THAT, BUT NOT QUITE READY FOR THE LIMELIGHT ON THAT ONE.
UM, WE CAN GO TO THE NEXT SLIDE.
AND THEN THE INDOOR SPORTS COMPLEX, THERE'S CURRENTLY 5 MILLION AND, AND POSSIBLY RE REDUCING THAT TO 3 MILLION THIS THIS YEAR.
IF YOU WANNA GO ON TO THE NEXT SLIDE.
UM, LIKE I SAID, WE'VE, UH, IN THE MONTH OF DECEMBER, PARKS AND REC ADVISORY BOARD REVIEWED THESE AGREEMENTS AND APPROVED THEM.
THEY LOOKED OVER THE CONCEPT AND JUST A GENERAL PRESENTATION OF THE RECOMMENDATIONS FOR FUNDING, UM, CAPITAL IMPROVEMENT ADVISORY BOARD.
THEY ALL APPROVED UNANIMOUSLY IN DECEMBER.
AND WE ALSO RECOMMEND APPROVAL OF THE CONCEPT AND THE AGREEMENT WITH THE CONSTRUCTION MANAGER LIST.
SO I'LL BE HAPPY TO ENTERTAIN ANY, ANY QUESTIONS AT THIS TIME.
AND THIS MAY BE FOR THE CITY MANAGER OR YOU, BRAD, BUT I FEEL LIKE SINCE THE CMAR PROCESS IS RELATIVELY NEW MM-HMM, THIS MIGHT BE A GREAT OPPORTUNITY, JUST TAKE A MINUTE OR TWO TO KIND OF EXPLAIN HOW THAT'S UNIQUE AND HOW IT KEEPS US THOSE CHANGE ORDERS FROM COMING IN AND KEEPS US IN BUDGET.
'CAUSE I THINK THAT'S REALLY AN IMPORTANT SWITCH, UM, ON OUR PROJECTS THAT WE'RE DOING RIGHT NOW AND, AND GONNA BE DOING ON THIS ONE.
SO, I DON'T KNOW WHICH ONE OF YOU GUYS WANTS TO
TAKE ANY OPPORTUNITY TO GET THAT INFORMATION OUT TO THE PUBLIC.
THANKS BRAD, FOR THE PRESENTATION.
IT'S AN IMPORTANT PROJECT FOR THE COMMUNITY.
IT'S, IF, IF YOU GO BACK TO COUNCIL STRATEGIC PLAN, I THINK IT'S ONE OF THOSE THAT SCORED A HUNDRED PERCENT ACROSS THE BOARD FOR ALL THE COUNCIL MEMBERS.
UM, SMAR, WHICH IS STANDS FOR CONSTRUCTION MANAGER AT RISK, IS A, IS DIFFERENT THAN WHAT, UM, I'LL CALL IT TRADITIONAL, I'LL CALL IT AGE OLD TYPE OF DEVELOPMENT.
MOST CITIES AND TOWNS DO, WHICH IS DESIGN, A HUNDRED PERCENT DESIGN, THEN YOU GO TO BID AND THEN YOU CONSTRUCT.
UH, SO YOU KNOW, THE TRADITIONAL WAY YOU DESIGN THE WHOLE THING, THINK YOU HAVE A BUDGET, YOU GO OUT TO BID, FIND OUT IS IT GONNA FIT THE BUDGET OR NOT.
AND IF IT'S NOT GONNA FIT IN THE BUDGET, THEN IT HAS TO EITHER COME BACK AND REDESIGN THE PROJECT TO SCALE IT DOWN, OR THE CITY HAS TO DECIDE DO I FUND IT OR WHETHER THE BID COMES IN.
CONSTRUCTION MANAGER AT RISK TAKES A DIFFERENT APPROACH, WHICH STILL HIRES DESIGN FIRM AN EARLY ON, GETS THEM DESIGNING THE PROCESS.
BUT ABOUT 30% OF DESIGN YOU BRING ON YOUR CONSTRUCTION MANAGER, YOUR CONTRACTOR, GET THEM ON BOARD AND COOPERATIVELY, THEY WORK TOGETHER TO DESIGN A PROJECT TO MEET A PROJECT BUDGET THAT A CITY COUNCIL OR A STATE OR WHOEVER SETS FOR THE PROJECT.
UH, AND THROUGH THAT WHOLE PROCESS, UM, LET'S JUST SAY THAT WE SET THE BUDGET AT 16.5.
IT'S 16.5, AND BETWEEN THE DESIGN CONSULTANT AND THE CONTRACTOR, THEIR EFFORT IS TO MAKE SURE THAT PROJECT COMES IN AT OR BELOW THAT AMOUNT.
THAT MAY MEAN THE DESIGN CHANGES TO THE PROCESS.
THAT MAY MEAN, UH, LIKE IN THE COURSE OF OUR CITY CENTER COMPLEX AND OUR YMCA LIBRARY PROCESS, THE OVERSIGHT COMMITTEE REVIEWS PROPOSED CHANGES TO MAKE SURE IT STAYS WITHIN BUDGET AND THEN THE PROJECT MOVES FORWARD.
BUT THE GOAL IS YOU DON'T WAIT ALL THE WAY THROUGH A HUNDRED PERCENT DESIGN, LOCK YOURSELF IN, THEN FIND OUT THE BID THAT YOU DON'T HAVE ENOUGH MONEY THIS WAY.
YOU, YOU SET THE PROJECT, YOU SET THE CONSTRUCTION BUDGET LIMIT, AND THAT'S THE PROJECT LIMIT.
AND SO WE CAN HAVE MUCH BETTER CONTROL, VALUE ENGINEER THROUGH THE WHOLE PROCESS.
VERSUS TRADITIONALLY WHAT MIGHT HAPPEN IS YOU MAY THINK THE BUDGET'S THIS, FIND OUT WHAT THE BID IS, END UP SPENDING MORE AND MORE AND MORE.
SO WE THINK IT'S A BETTER WAY TO DO THE PROJECTS.
YOU'LL SEE THIS MORE AND MORE FROM CITY STAFF RECOMMENDING TO CITY COUNCIL.
I JUST WANTED TO SAY ONE, THANK YOU, DIRECTOR RAINEY, SINCE YOU'VE BEEN, UM, UH, JOINED WITH THE TEAM HERE AT EDMOND.
YOU'VE GONE THROUGH AND, AND, AND ADVISED US ON KIND OF DEFERRED MAINTENANCE OR PROJECTS.
AND I THINK YOU, YOUR, YOU AND YOUR ENTIRE TEAM HAVE BEEN VERY RESPONSIVE AND COMMUNICATIVE AND, YOU KNOW, I REALLY APPRECIATE THE INITIATIVE AND PLAN TO GO THROUGH AND LAY OUT WHAT THE OPTIONS ARE AND IDENTIFY,
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UH, CERTAIN CHALLENGES.UH, IN MY OPINION, PEOPLE MOVE TO EDMOND FOR QUALITY OF LIFE, AND TOP OF THOSE HAPPEN TO BE OUR PARK AND RECREATION FACILITIES.
AND I THINK OFTEN, AT LEAST I HAVE, AND I THINK OTHERS HAVE RECEIVED COMMENTS OR FEEDBACK REGARDING SPECIFICALLY OUR, OUR SPORTS FACILITIES AS IT RELATES TO BASEBALL AND SOFTBALL.
AND, UH, WHEN WE USE THE WORD BULLDOZE AS FAR AS WHAT WE'VE DECIDED TO DO, WE GET A BIG SMILE BACK BECAUSE REALLY, UM, INSTEAD OF JUST GOING OUT AT A PIECEMEAL AND HAVING DISRUPTIONS OVER MULTIPLE SEASONS AND SHUTDOWNS AND HAVE COSTS GO UP, UH, GETTING EVERYONE TOGETHER LIKE YOU, WE'VE ABLE TO DO AND SAY, OKAY, IF, IF WE UPGRADE IN A WAY, UH, THAT PROVIDES, UH, GREAT QUALITY OF LIFE FOR OUR CITIZENS, OUR RESIDENTS THAT CAN WELCOME GUESTS, SOMETHING THAT WE CAN ALL BE PROUD OF.
I REALLY BELIEVE THAT THIS WORKS TOWARDS IT.
AND THOUGH IT TOOK A MINUTE TO GET THERE, UH, THROUGH A COUPLE, YOU KNOW, ITERATIONS, I THINK WHAT THIS REPRESENTS IS REALLY SOMETHING, UH, WHEN THE FIRST PITCH GETS THROWN OUT, WILL BE SOMETHING THAT WE CAN CELEBRATE AS A COMMUNITY.
SO LOOK FORWARD TO CONTINUE TO SERVE ON THAT COMMITTEE, APPRECIATE YOUR WORK, LOOK FORWARD TO HAVING MORE CITIZEN INPUT ON IT.
BUT I THINK THE, THESE ARE THE TYPE OF THINGS THAT I THINK REALLY, UM, REALLY ARE SPECIAL AND WHAT, YOU KNOW, WHY PEOPLE ARE HERE AND WHAT, WHAT THEY WANT US TO, TO INVEST IN.
AND I THINK LOOKING AT OUR ASSETS THAT WE HAVE NOW, UM, BEFORE WE GO CREATE ADDITIONAL, UH, THINGS THAT WE NEED TO MAINTAIN IS A SMART CHOICE.
AND APPRECIATE YOUR LEADERSHIP ON THAT.
WHEN WE LOOK AT OUR SCHEDULE, UM, AND WE, IF WE APPROVE THIS GOING TO THE CMAR, UH, WHEN WILL, WHEN CAN WE EXPECT THE, THAT BUDGET FOR US TO BE, UH, IN, IN HIS PROPOSAL? HE SAID HE'D BE BACK ON FEBRUARY 12TH, RIGHT? MM-HMM.
WITH, WITH THE PROJECT BUDGET? YEAH.
AT SOME POINT THE CMAR WOULD ESTABLISH THE GUARANTEED MAXIMUM PRICE.
SO YOU'LL GO OUT AND DO ALL THE RECONSTRUCTION CONSTRUCTION EVALUATION.
SO ON THE 12TH, WE'LL BRING BACK THE DESIGN PROPOSAL CONTRACT AS WELL AS THE CMAR WILL BRING FORWARD AND SAY, THIS IS AFTER LOOKING AT THE DESIGN PROJECT, LOOKING AT WHAT WE SEE IN THE CONSTRUCTION INDUSTRY AND SUPPLY CHAIN.
AND THEN COUNCIL WILL MAKE A DETERMINATION.
DO THEY SUPPORT THAT OR DECIDE TO GO LESS OR MORE, WHATEVER IT MAY BE.
COUNSEL, ANY OTHER QUESTIONS? VERY GOOD.
COUNSEL, WHAT WOULD YOU LIKE TO DO? UH, CAN SIR, PLEASE, THERE'S NO OUT BRUSH IN THE, IN THE, IN THE COUNCIL CHAMBERS.
NO, BUT DID THE PEOPLE HAVE AN OPPORTUNITY TO ASK A QUESTION? NO.
NOT UNDER THE GENERAL CONSENT ITEMS. COUNSEL, WHAT WOULD YOU LIKE TO DO ON ITEMS FOUR A ONE THROUGH EIGHT? UH, MOVE TO APPROVE.
[B. Consideration of Approval of Purchases:]
HAVE CONSIDERATION OF APPROVAL OF PURCHASES.WE HAVE SEVERAL, A CONSIDERATION APPROVAL OF THE AGREEMENT WITH CROSSLAND CONSTRUCTION COMPANY, INC.
FOR THE CONSTRUCTION MANAGER AT RISK CMAR SERVICES FOR THE RENOVATION OF THE AC CABINETRY COMPLEX FOR $35,000.
THIS IS WHAT WE JUST RECEIVED THE BRIEFING ON.
THEY'RE GOING TO DO THE PRE-CONSTRUCTION SERVICES AND THERE'S SHOULD BE 4%, UM, TOTAL CONSTRUCTION COSTS.
UH, NEXT IS CONSIDERATION APPROVAL OF THE CONTRACT WITH FLINTCO LLC TO SERVE AS THE CONSTRUCTION MANAGER AT RISK FOR THE MAIN STREET.
IMPROVEMENTS IS CONSIDERATION OF APPROVAL OF A MUTUAL CO COOPERATION AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF OKLAHOMA COUNTY AND THE CITY OF EDMOND FOR THE RECONSTRUCTION OF POST ROAD, UH, BETWEEN DANFORTH ROAD AND VALE ROAD FOR $605,000.
THEY MAY HAVE CONSIDERATION OF APPROVAL OF MUTUAL CO COOPERATION AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF OKLAHOMA COUNTY AND THE CITY OF EDMOND FOR THE RECONSTRUCTION OF POST ROAD BETWEEN VALE ROAD AND COFFEE CREEK ROAD FOR 746,000.
IF, IF YOU, FOR THE CITIZENS, UH, AND COUNCIL, YOU REMEMBER WE HAD THIS AGREEMENT GOING ON WITH THE COUNTY COMMISSIONERS AND WE'VE DONE SEVERAL MILEAGE OF ROADS THROUGHOUT OUR CITY, THEN WE HAVE A CONSIDERATION OF APPROVAL OF CHANGE ORDER NUMBER ONE FINAL FOR THE TRAFFIC SIGNAL LOOP REPLACEMENT PROJECT WITH TRAFFIC SIGNALS INC.
AND THEN WE HAVE CONSIDERATION OF APPROVAL BID DISPOSITION BY THE PURCHASING MANAGER OF FOR ON-CALL TREE PLANNING SERVICES FOR THE FORESTRY FORESTRY, INCLUDING RENEWAL OPTIONS FOR AN ANNUAL
[00:30:01]
ESTIMATED AMOUNT, $50,000.UH, CONSIDERATION OF APPROVAL OF CHANGE ORDER NUMBER ONE TO THE CONTRACT FOR THE CONSTRUCTION WITH WIND CONSTRUCTION COMPANY, INC.
FOR MITCH PARK AND COFFEE CREEK TRAIL RENOVATION, UH, PROJECT FOR $267,544 50 CENTS INCREASE.
AND THEN WE HAVE CONSIDERATION APPROVAL OF FIRST AMENDMENT TO THE EMERGENCY MEDICAL SERVICES AGREEMENT BY AND BETWEEN AMERICAN MEDICAL RESPONSE AMBULANCE SERVICES INC.
WE DO HAVE SOME STAFF COMMENTS ON THIS ITEM.
YEAH, SO THE FIRST AMENDMENT TO THE EMERGENCY MEDICAL SERVICES AGREEMENT JUST DELAYS THE EFFECTIVE DATE OF THE AGREEMENT.
THERE WAS SOME STATE LICENSING ISSUES THAT CAUSED US TO MOVE THAT BACK ABOUT, UM, UNTIL THE NEXT COUNCIL MEETING.
AND EVERYONE'S GOOD WITH THAT? AM MR IS GOOD WITH THAT? UH, SSA'S GOOD WITH THAT? FIRE'S GOOD WITH THAT.
CITY ATTORNEY'S GOOD WITH THAT? OKAY.
ANY OTHER COMMENTS NECESSARY? VERY GOOD.
SO COUNSEL, WHAT WOULD YOU LIKE TO DO ON THESE PURCHASES? MOTION TO APPROVE SLATE AND MOTION.
THOSE PURCHASES HAVE BEEN APPROVED.
NEXT, WE NEED A MOTION TO RECESS CITY COUNCIL MEETING AND CONVENE THE PUBLIC WORKS.
[5. Consideration of Approval of Public Works Authority Regular Meeting Minutes: December 11, 2023.]
WORKS, UH, IN THE FIRST ORDER BUSINESS CONSIDERATION OF APPROVAL OF PUBLIC WORKS AUTHORITY.REGULAR MEETING, MIN MEETING MINUTES FROM DECEMBER 11TH, 2023.
MR. MAYOR, I'D MOVE TO APPROVE THOSE AS WRITTEN.
SECOND, WE HAVE A MOTION TO SECOND.
THOSE ITEMS HAVE BEEN APPROVED.
[1. Consideration for Authorization to Proceed with Bidding the Main-03 and Tank-02 Projects. (Citywide)]
CONSENT ITEMS, CONSIDERATION OF OF SIX A ONE, UH, CONSIDERATION OF, OF, UH, PURCHASES, CONSIDERATION FOR AUTHORIZATION TO PROCEED WITH THE BIDDING, THE MAIN ZERO THREE AND TANK ZERO TWO PROJECTS.GOOD EVENING, MAYOR AND COUNCIL.
CHRIS ING, DIRECTOR OF WATER RESOURCES, OH, SORRY, I WANNA TALK TOO, TOO LOUD.
UM, WELL BEFORE YOU THIS EVENING IS A CONSIDERATION TO PROCEED WITH THIS, UH, BIDDING THESE PROJECTS PRIOR TO OBTAINING LOANS THROUGH THE STATE.
UM, SOMETHING WE DID ON THE LAST WATER ON THE INTAKE PROJECT AND ALSO THE SECOND PHASE OF THE WATER PLANT.
JUST BACKGROUND ON, ON THESE ITEMS. UM, OR ON THESE TWO PROJECTS, THEY'RE INCLUDED IN THE REVISED WATER SYSTEM MASTER PLAN THAT WE DID IN 2019.
UM, COUNSEL APPROVED, OBVIOUSLY DIFFERENT COUNSEL FOR THE MOST PART.
UM, IT AUTHORIZES US TO PROCEED FOR WITH BIDDING THESE PROJECTS ONCE THEY'RE PERMITTED, UH, LIKELY TO OCCUR IN FEBRUARY.
UM, JUST PENDING THE DEPARTMENT OF ENVIRONMENTAL QUALITY PERMITTING.
UM, WE SAY FEBRUARY, BUT THERE'S NO GUARANTEE THEY'RE SHORT STAFFED AND REALLY BACKLOGGED WITH PROJECTS.
AND THEN FUNDING FOR THESE TWO PROJECTS WAS INCLUDED IN OUR RATE, RATE STUDY AND RATE PLAN THAT'S CURRENTLY IN PLACE.
THAT'S IMPORTANT TO REITERATE MANY, MANY TIMES.
THEY'VE BEEN ON THE LIST SINCE 2019 AND THE RATE PLAN, PART OF THE PLAN, BUT WE ARE BIDDING 'EM INDIVIDUALLY SO WE DON'T HAVE 'EM WRAPPED UP IN ONE BIG CONTRACT.
UH, JUST A BASIC TIMELINE OF, OF WHERE WE'VE BEEN.
2013, THE WATER WASTEWATER MASTER PLAN WAS COMPLETED.
UH, 2019 WAS WHEN WE GOT THE BIG SURPRISE ON THE COST OF THE WATER PLANT.
UH, BROKE IT UP INTO SEVERAL DIFFERENT PROJECTS.
AND THEN, UH, 2020 WE STARTED THE FIRST PHASE, WHICH IS JUST WRAPPED UP THIS YEAR.
AND THEN YOU CAN SEE THE REST OF THE TIMELINE.
UM, AND THEN WE'RE STARTING ON THE LAST PHASE OF THE ACTUAL WATER PLANT ITSELF, THAT DESIGN THIS MONTH.
THIS IS JUST EAST OF THE LAKE.
THE FIRST PHASE JUST WRAPPED UP.
UH, WELL IT IS A NEW YEAR, SO LAST YEAR NOW.
UM, BUT RUNNING, RUNNING WELL.
UM, THAT WAS OUR SOLIDS PROCESSING.
[00:35:02]
AS YOU CAN SEE, LOTS OF CONSTRUCTION HAPPENING OUT ON THE SITE.AND THEN THE NEXT PHASE OF THE WATER PLANT.
THIS JUST GIVES YOU A GENERAL OVERVIEW FROM LOOKING SOUTH TO THE NORTH, UH, TOWARDS 66 AND POST ROAD.
UH, JUST HOW BIG THIS SITE IS AND HOW MANY DIFFERENT PROCESSES AND BUILDINGS ARE BEING PUT IN PLACE.
UM, WE'LL MOVE TO THE NEXT SLIDE.
AND THIS IS IN THE PACKET ONLINE, SO ANYBODY CAN LOOK IT UP.
IT, THERE'S SO MANY PROJECTS TO TALK ABOUT.
UM, AND THEN WE CAN PUT A MAP TOGETHER AND IT STILL DOESN'T COVER EVERYTHING, SO LOTS OF THINGS HAPPENING, BUT JUST TRYING TO OUTLINE GENERALLY WHERE ALL THESE ARE, I THINK IS IMPORTANT AND, BUT REALLY HARD TO RELAY THE AMOUNT OF DETAIL THAT, UH, GOES INTO THESE PROJECTS.
IT'S, IT'S A LOT, BUT LOTS OF THINGS HAPPENING RIGHT NOW.
BUT THIS IS A GOOD MAP OF WHERE THESE ARE AT.
SO IF YOU EVER WANNA HAVE A SCAVENGER HUNT, YOU KNOW, THIS IS THE, THIS IS THE WAY TO DO IT FOR WATER PROJECTS.
SO, AND THEN OF COURSE, MORE INFORMATION, YOU KNOW, BOTH ON OUR CITY WEBSITE WE DO MONTHLY UPDATES, AND THEN WE DO AN ANNUAL BIG UPDATE THAT COVERS THE COSTS.
UM, WHAT'S GOING ON WITH THE PROJECT WHERE IT'S AT IN THE QUEUE.
SO EVERY YEAR SINCE 2019, SOMETIMES MULTIPLE TIMES IN A YEAR, WE'LL ACTUALLY GO THROUGH AND UPDATE THE DOCUMENT SO THAT, UM, ANYBODY CAN FOLLOW, FOLLOW WHAT, WHAT'S GOING ON AND HOW MUCH HAS IT COST.
ONE THING WE HAVE TO, WE HAVE TO REALLY ON THIS PROJECT RIGHT HERE IS, IS RE-EMPHASIZE THAT WHAT WE'RE DOING IS ASKING FOR PERMISSION TO GO AHEAD WITH THE BIDDING, BUT THE RATES, THE, THE, THE MONEY THAT'S ASSOCIATED WITH IT IS ALREADY IN OUR RATES, RIGHT? THAT'S, THERE'S, THERE'S NOT A RATE INCREASE OR ANYTHING LIKE THAT.
AND THAT I APPRECIATE SHOWING THE MAP OF ALL THE DIFFERENT PROJECTS THAT ARE GOING ON BECAUSE THIS IS, IT'S A LOT, UH, BUT, UH, FELT IT'S ALWAYS IMPORTANT TO CONTINUALLY PUT IN FRONT OF THE, OF EVERYONE, ALL THE PROJECTS AND WHERE WE ARE, THE STATUSES OF, UH, BECAUSE WE'RE DOING SOMETHING THAT NOT OTHER CITIES IN, IN, IN OKLAHOMA ARE DOING RIGHT NOW.
WE'RE TAKING CARE OF OUR WATER FOR TODAY AND FOR THE FUTURE SO THAT, UM, EVERYONE HERE CAN HAVE CLEAN, PURE WATER WHEN YOU TURN ON THE FAUCET.
UM, AND THAT'S VERY IMPORTANT.
COUNCIL, ANY ADDITIONAL QUESTIONS? WHAT WOULD YOU LIKE TO DO ON THIS ITEM? THANK YOU.
[ [Adjourn Public Works Authority Meeting and Reconvene City Council Meeting]]
TO ADJOURN THE PUBLIC WORKS AUTHORITY MEETING AND RECONVENE THE CITY COUNCIL MEETING.[A. Case No. VA23-00023; Public Hearing and Consideration of a Request for a Sign Variance for a Ground Sign for The Icehouse Project Located at 125 W. 2nd Street. (Walker Companies; Ward 1)]
INTO CITY COUNCIL.NOW WE'RE HAVE THREE OR TWO PLANNING ITEMS TONIGHT.
THE FIRST ONE IS CASE NUMBER VA 23 DASH 23 PUBLIC HEARING CONSIDERATION FOR A REQUEST FOR A SIGNED VARIANCE FOR A GROUND SIGN FOR THE ICE HOUSE PROJECT LOCATED AT 1 2 5 WEST SET STREET.
OKAY, UH, THE APPLICANT IS REQUESTING, UH, APPROVAL OF THREE VARIANCES FOR A SIGN TO SERVE THE ICE HOUSE DEVELOPMENT ON THE NORTHEAST CORNER OF SANTA FE DRIVE IN EDMUND ROAD.
UH, THOSE THREE VARIANCES ARE, UH, A GROUND SIGN TO BE LOCATED IN THE CBD CENTRAL BUSINESS DISTRICT.
UH, THE SECOND IS THE HEIGHT OF THE SIGN IF ALLOWED IN THE CBD DISTRICT.
AND THEN, UH, A SIGN LOCATED IN THE RIGHT OF WAY TO EXPLAIN THOSE A LITTLE BIT.
THE CENTRAL BUSINESS DISTRICT HAS LIMITATIONS ON GROUND SIGNS.
UH, SPECIFICALLY THEY ARE ONLY ALLOWED ON THE NORTH SIDE OF SECOND STREET BETWEEN THE RAILROAD TRACKS AND UNIVERSITY DRIVE.
UH, THAT POR PORTION OF THE SIGN ORDINANCE DATES BACK TO 2005.
UH, THIS SITE WAS RE RECENTLY REZONED INTO THE CENTRAL BUSINESS DISTRICT IN 2019.
SO THE SAME WAY THAT GROUND SIGNS, UH, ARE ALLOWED ALONG SECOND STREET, THEY MAY INDEED BE APPROPRIATE ALONG EDMOND ROAD.
UH, BUT THE ORDINANCE HASN'T BEEN CHANGED TO REFLECT THAT.
THE SIGN ORDINANCE, UH, WHERE GROUND SIGNS ARE PERMITTED, THEY'RE LIMITED TO SIX FEET IN HEIGHT AND 120 SQUARE FEET IN DISPLAY AREA.
UH, THE SIGN THE APPLICANT IS PROPOSING IS 10 FEET IN HEIGHT, SO TALLER BUT SMALLER.
IT'S ONLY 56 SQUARE FEET IN DISPLAY AREA.
UH, SIGNS ARE TYPICALLY NOT PERMITTED IN THE RIGHT OF WAY.
UH, THE ICE HOUSE PROPERTY IS SEPARATED.
IT'S SEPARATED FROM SECOND STREET BY
[00:40:01]
CITY PROPERTY.JUST, UH, WE TOOK OVER SOME PROPERTY FROM THE COUNTY AT SOME POINT IN TIME IN THE PAST, AND THAT'S WHERE THE PARKING LOT IS LOCATED.
UH, URBAN BOARD DID REVIEW, UH, THIS REQUEST AND RECOMMENDED APPROVAL AND RECOMMENDED THE SIGN BE PLACED TO THE EASTERN MOST LOCATION, WHICH IS WHERE THEY'RE SHOWING NOW.
UH, AND HAPPY TO ANSWER ANY QUESTIONS YOU HAVE ABOUT IT.
COUNSEL, ANY QUESTIONS FOR STAFF RIGHT NOW? WOULD THE APPLICANT LIKE TO ADD ANYTHING? WELL, I WAS GONNA ASK IF Y'ALL HAD ANY QUESTIONS AS WELL.
UM, WE BROUGHT THE, UM, OWNER, PLEASE INTRODUCE YOURSELF, PLEASE.
DO I NEED TO GIVE MY ADDRESS OR ANYTHING LIKE THAT? MM-HMM.
YES, WE'VE BEEN WORKING ON THIS SIGNED PROJECT WITH THE OWNER FOR QUITE SOME TIME NOW, AND THEN FOUND WE HAD A FEW VARIANCES.
SO THIS IS ALL OF OUR FIRST TIMES GOING THROUGH THIS AND, UH, WE'RE JUST TRYING TO GET A GOOD GRIP ON WHAT THE CITY WANTS AND TRY TO MAKE IT, UH, A PLEASING SIGN FOR, UH, CITY OF EDMOND.
WE'VE GOT OUR, UM, BRANDON LODGE IS HERE FROM THE ICE HOUSE.
I DON'T KNOW IF IF ANYBODY ELSE SPEAKS ON THIS OR IF THEY NEED TO, UM, OR IF YOU HAVE QUESTIONS, BUT I DID A LITTLE, UM, MOVING UP AND DOWN THE BLOCK EARLIER TODAY AND MEASURING SOME SIGNS AND THINGS OUT THERE AND KIND OF CHECKING WHERE THEY WERE FROM THE, UH, RIGHT AWAY.
AND THIS ONE SEEMS TO FALL IN THAT CATEGORY.
I MEAN, IT'S, IT'S SMALLER THAN A LOT OF THE SIGNS.
ONE 10TH OF A MILE AWAY AND IT'S PUSHED BACK EVEN FURTHER ON THE EASEMENT.
SO I BROUGHT SOME PICTURES IF YOU GUYS WANT ANY OF THOSE, OR IF YOU HAVE ANY QUESTIONS ABOUT THE SIGN OR FOR THE OWNER OR FOR ANYONE ELSE.
I DO HAVE A QUESTION ABOUT THE SIGN.
UH, YOU WANT A VARIANCE TO BE IN THE RIGHT OF WAY AND A VARIANCE FOR THE CENTRAL BUSINESS DISTRICT, CORRECT? YES.
WOULD YOU TAKE YES FOR AN ANSWER ON THOSE TWO AND KEEP THE SIGN WITHIN CODE, UM, SIZE-WISE? YEP.
WHAT IS THE CODE? EIGHT FOOT SIX FEET.
SIX, SIX FEET AND SHRINK IT FROM 10 TO SIX.
YEAH, WE, WE ARE CONCERNED THE TENANT NAMES WILL BE TOO SMALL.
I MEAN, THAT'S A PRETTY BUSY FOUR LANE ROAD RIGHT THERE.
AND WE'RE, WE'RE NOT TRYING TO OBSTRUCT TRAFFIC WITH IT OR ANYTHING.
UM, THE SIGN LITERALLY 0.078 MILES FROM THIS ONE.
THE POST ALONE IS 10 FEET TALL, AND THEN THERE ARE TWO SIGN FACES ON IT, UM, THAT ARE LARGER THAN WHAT WE'RE LOOKING TO DO.
I CAN, I DIDN'T BRING ANYTHING FANCY.
I DIDN'T SEND A POWERPOINT OR ANYTHING, BUT I DO HAVE SOME, UM, COPIES OF THESE SIGNS.
SOME PRINTOUTS IF I CAN HAND THEM OUT TO THE COUNCIL.
UM, THE, THE VERY FIRST PAGE IS THE HCE.
I'M SURE IT'S BEEN THERE A WHILE.
IT MAY BE GRANDFATHERED IN, BUT JUST THE SIGNPOST ALONE WAS, UH, 10 FEET TALL.
WE'RE LOOKING TO MAKE THIS SIGN, UM, INCLUDING THE POST AND, AND ALL OF THE TENANTS.
AND THIS IS JUST ONE BUSINESS.
SO, UM, I'VE PUT THAT ONE ON THERE.
JUST, THIS IS JUST THE CORNER AT FRETS AND, UM, EDMOND ROAD.
THEN WE'VE GOT ANOTHER GROUND SIGN AT THE SHELL STATION, WHICH IS ABOUT TWICE AS TALL, TWICE AS LARGE.
UM, THIS IS JUST THE OTHER CORNER THERE.
WE'VE GOT A LARGE MONUMENT SIGN, WHICH I THINK TAKES UP MORE SQUARE FOOTAGE.
I DIDN'T GET OUT TO MEASURE THAT ONE JUST YET, BUT I, I COULD GET YOU THE NUMBERS ON THOSE.
UM, AND THEN WE'VE GOT A NEWER SIGN, A SCOOTER'S COFFEE MONUMENT SIGN THAT IS A PRETTY TALL SIGN AS WELL.
SO THOSE ARE THE ONES I WANTED TO BRING BY AND, AND, UH, TAKE A LOOK AT.
UM, I, I DID LOOK THE OTHER DIRECTION AS WELL.
WE'VE GOT AN O'REILLY SIGN ON SECOND AND EDMUND ROAD.
THAT'S A PRETTY LARGE MONUMENT SIGN AND THEN A PAPA JOHN'S SIGN.
THAT'S ALSO A LARGE GROUND SIGN.
THAT ONE IS DEFINITELY WELL OVER 10 FEET TALL.
SO THOSE ARE JUST SOME THAT ARE IN THE AREA.
UM, ONE OTHER SIGN THAT, THAT WE WERE KIND OF LOOKING AT WAS THEIR RAIL YARD, BECAUSE THAT'S KIND OF A NEW DEVELOPMENT AS WELL.
AND I BELIEVE THAT SIGN IS 12 FEET TALL ON, ON THEIR PROPERTY.
SO WE WERE TRYING TO, WE WEREN'T GOING 12 FEET.
WE, WE JUST WANTED TO BE ABLE TO BE SEEN FROM BOTH SIDES OF THAT FOUR LANE TRAFFIC AND THE MEDIAN.
WOULD YOU CONSIDER LETTING IT BE 10 FEET TALL?
IS THAT GRADE MEANS THE GROUND LEVEL.
SO, UM, ONE OF THE THINGS WHEN I LOOK AT SIGN VARIANCES, I LOOK AT ONE VISIBILITY OF, BECAUSE THAT ROAD IS, THAT ROAD IS VERY UNIQUE.
AND THEN YOU'RE EITHER TURNING
[00:45:01]
YOUR HEAD TO LOOK TO THE RIGHT OR LEFT.'CAUSE IT'S NOT A STRAIGHT SHOT TO, TO LOOK AT THAT, THAT APPLICATION THERE.
BUT ONE OF THE, I ALSO LIKE TO SEE, WHICH I DIDN'T CALL YOU IN TIME TO GET THIS, BUT THERE I LOOK AT SIZE, RELEVANCE TO A HUMAN BEING.
I'M TALL
BUT ANYWAY, THE, BUT THE, UH, WHEN YOU LOOK AT SIGN VARI, SOMETIMES IT GIVES THAT VISUAL EFFECT OF WHAT THE MM-HMM.
BECAUSE WE HAVE A LOT OF SIGN VARIANCES IN OUR TOWN.
AND YOU, YOU, IF IF I DIDN'T TELL YOU, OR IF STAFF DIDN'T TELL YOU THAT THERE WAS A VARIANCE THERE, YOU WOULDN'T KNOW IT.
BECAUSE THERE'S, BASED ON THE TOPOGRAPHY OF THE LAND AND ALL THAT.
AND SO THAT'S THE ONLY THING THAT'S REALLY MISSING FOR ME WITH THIS, UH, THIS APPLICATION HERE IS I CAN'T VISUALIZE IT ON THE CURB YET.
AND I JUST, I DRIVE BY IT AT LEAST TWICE A DAY.
WELL, IT'S GONNA BE PUSHED BACK ON THE OTHER SIDE OF THE SIDEWALK, SO IT'S GONNA BE BETWEEN THE PARKING LOT AND THE SIDEWALK.
SO IT'S, WE WEREN'T LOOKING TO PUT IT OUT, YOU KNOW.
UHHUH AS FAR, UM, I CAN WORK ON SOME DESIGN AND SEND YOU ONE BACK OF IT, YOU KNOW, IN, IN PROPORTION TO THE SIZE OF THE AREA.
THE GREEN IS, UM, THE LANDSCAPING AS WELL.
THE WHITE IS A SIGN THAT YOU WOULD SEE GOING STRAIGHT DOWN.
IT'S APPROXIMATELY 12 INCHES DEEP.
UM, WHICH IS A LITTLE, I BELIEVE THE HCE SIGN IS ABOUT 24 INCHES DEEP.
UM, AND I UNDERSTAND WHAT YOU MEAN.
'CAUSE A LOT OF TIMES IN IN THE SIGN WORLD, WE'LL STICK A SIX FOOT PERSON NEXT TO A SIGN.
I, AND I WANNA, IF I WOULD'VE HAD A PICTURE OF ME STANDING NEXT TO THE SIGN EARLIER WOULD MAKE A LOT MORE SENSE.
BUT WE'RE TALKING ABOUT MISSING THE TOP TWO PIECES OF THIS SIGN.
AND THEN THE OVERALL SIGN, JUST BEING THAT POST OF THE SIGN THAT IS A 10TH OF A MILE AWAY, THAT GIVES A GOOD REFERENCE THAT YOU, THAT THAT POST IS 10 FEET TALL.
SO THAT'S THE HEIGHT OF YOUR SIGN.
AND IT DOESN'T, YOU KNOW, UNTIL YOU GET OUT AND MEASURE IT, SOMETIMES SIGNS DON'T SEEM AS LARGE AS THEY ARE.
SO I UNDERSTAND YOUR CONCERN THERE.
SO FIRST OF ALL, THANK YOU FOR, FOR DOING ALL THAT WORK.
YOU KNOW, THIS IS A REALLY UNIQUE PROJECT THAT I THINK, UH, REPRESENTS, UH, BLESS SOME GREAT, UM, THINGS THAT ARE GOING ON IN EDMOND.
UH, WE'RE LOOKING AT A GROUP OF INDEPENDENT BUSINESSES, ENTREPRENEURS, SOME WHO CAME FROM OUT STATE AND SOMEHOW IN, IN THE SEA OF COVID, WHICH DROVE EVERYBODY JUST ABOUT BONKERS AND NUTS.
UM, THEY DECIDED, HEY, IT'S, WE WANNA PUT OUT IN SOME BUSINESSES THAT ARE UNIQUE AND NEW AND, AND FINE COMMUNITY.
I DO KNOW THE SITUATION YOU ARE.
'CAUSE WHEN I HEARD, MAN, THERE'S SOME GOOD DETROIT PIZZA IN TOWN, AND I GOT A LITTLE HANKIN THE FIRST TIME I WAS COMING EAST ON SECOND, I WENT RIGHT BY IT UHHUH AND THEN KIND OF, YOU KNOW, HAD TO, HAD TO DO LIKE KIND OF A BIG LOOP DE LU BACK NOW.
SO I CAN SEE KIND OF THE UNIQUE, THE NEED, UH, NATURE OF DOING THAT.
I APPRECIATE, YOU KNOW, IT'S NOT GONNA BE RIGHT UP AGAINST THE ROAD, IT'S GONNA BE SET BACK.
IT'S A UNIQUE SITUATION, UH, I THINK WHERE, UM, IT MIGHT NOT HAVE BEEN GRANDFATHERED IN AND, UM, WITH THE FACT THAT THERE WAS SOME, SOME COUNTY STUFF THERE.
UM, BUT, UH, YOU KNOW, I THINK IT'S GONNA BE WELL DESIGNED.
OBVIOUSLY YOU GUYS PUT A LOT OF THOUGHT INTO IT, A LOT OF INPUT.
UM, IT'S, FROM WHAT I KNOW, IT'S, IT'S ALL KIND OF INDEPENDENT BUSINESSES THAT ARE OUT THERE TAKING OUT LOANS, RISKING CAPITAL, AND UH, EVERY ONCE IN A WHILE WE GET A PENNY OR TWO THAT COMES BACK IN THE SALES TAX.
SO I THINK IN THIS, I THINK IT'S WELL THOUGHT OUT.
UM, I THINK THERE'S A COMMUNITY THERE THAT WANTS TO TAKE CARE OF IT.
YOU KNOW, I'VE NOTICED OTHER AREAS THAT MIGHT BE OWNED BY LARGER GROUPS OR INVESTMENT THINGS THAT AREN'T, UM, THAT GET A LITTLE BIT NEGLECTED AS ECONOMIC CHANGES.
SO, UM, THAT'S, THAT'S MY TAKE ON IT FROM, FROM WARD ONE.
WE'VE GOT KEITH FROM WOOD GROWTH PIZZA HERE TOO.
SO SPEAKING OF THE PIZZA YOU'VE HAD TO TURN AROUND TO GET BACK INTO, UNTIL WE GET A SIGN UP, THAT BREADSTICKS IS A MEAL UNTO ITSELF AND Y'ALL NEED A NAP IF YOU EVER GET 'EM AT LUNCHTIME.
THEY'RE, THEY'RE BIG COMMUNITY SUPPORTERS.
I MEAN, THEY, THEY, THE GUYS IN THE PRO, UH, ICE HOUSE PROJECT CHOSE EDMOND.
I MEAN, YOU PROBABLY KNOW, I'M, I'D IMAGINE YOU'VE BEEN THROUGH SOME CITY STUFF WITH THEM AS, AS THE, UH, LANDS REPL AND, AND SET UP FOR SOME COMMERCE THERE.
AND I PERSONALLY, I THINK IT'S A BEAUTIFUL DESIGN AND A NICE ADDITION TO EDMONDS.
SO WE, WE WOULD JUST LIKE TO HAVE A SIGN OUT THERE TO LET PEOPLE KNOW KIND OF WHERE TO TURN AND, AND WHO'S IN THERE.
SO YOU GOT TWO OUTTA THREE AT MEET.
I THINK IT'S A GREAT LOCATION.
I THINK THE SIGN HAS TO BE APPROPRIATE
[00:50:02]
SIZE BECAUSE OF THE UNIQUENESS OF THE GRADE OF SECOND STREET.AND, UM, YOU HAVE TO HAVE IT OUT THERE.
WE, I HAD SOME FAMILY IN TOWN FROM OUTTA TOWN.
THEY THOUGHT THE ICE HOUSE WAS AN INDUSTRIAL AREA.
UM, I, YOU'VE GOT TO BE ABLE TO PUT ALL OF YOUR BUSINESSES ON THE SIGN.
THEY NEED TO BE APPROPRIATE PRINTS SO YOU CAN READ 'EM FROM THE STREET BECAUSE THAT IS A, YOU NECESSITY IT, IT'S A 40 MILE AN HOUR STREET, BUT WHO GOES 40? I MEAN, IT'S A FAST STREET.
BUT I, I THINK IT'S GONNA BE LOVELY THERE.
AND I KNOW THAT Y'ALL ARE GONNA PICK A REALLY LOVELY DESIGN TO GO THERE AND ANYTHING TO PROMOTE OUR DOWNTOWN BUSINESSES, OUR SMALL BUSINESSES.
I WOULD LOVE TO BE ABLE TO SUPPORT THAT.
DO YOU WANNA SAY ANYONE ELSE? COUNSEL? SO I HAVE A QUE A COUPLE QUESTIONS FOR RANDY.
I THINK, UM, SO LIKE THE SCOOTERS SIGN, WHAT'S THE SIZE OF THAT? IS THAT IN THE CENTRAL BUSINESS DISTRICT? IT IS NOT.
THAT'S NOT, THAT'S RIGHT ACROSS THE STREET.
RIGHT ACROSS THE STREET AND NOT IN THE CENTRAL BUSINESS DISTRICT.
AND WHAT SIZE IS THIS SIGN? DO YOU REMEMBER? DO YOU I GUESS IT'S IN, UH, 15 FEET RANGE.
THAT'S WHAT THEY'D BE ALLOWED TO GO UP TO 15 FEET.
SO IF THIS PROJECT WERE LITERALLY FEET SOMEWHERE DIFFERENT A BLOCK TO THE WEST MM-HMM.
IT WOULDN'T EVEN EVEN BE HERE.
WE COULD, WE WOULDN'T EVEN BE TALKING ABOUT THIS.
UM, I MEAN, I I THINK THE VARIANCE MAKES SENSE GIVEN THE LOCATION, GIVEN WHERE THE BUSINESS IS, IT'S NOT GONNA OBSTRUCT OBSTRUCT TRAFFIC.
I THINK AESTHETICALLY IT'LL BE PLEASING.
IT WILL BLEND IN WITH THAT AREA.
UM, IT'S NOT LIKE IT'S IN DOWNTOWN EDMOND AT FIRST STREET RIGHT.
AND SO, UM, I I DON'T HAVE ANY ISSUE WITH THE VARIANCE.
I THINK, YOU KNOW, 10 FEET IS REASONABLE TRYING TO BLEND WITH THE CBD WITH THE SURROUNDING AREAS, BUT YET GET PEOPLE IN THERE.
AND, UM, SO I, I HAVE NO ISSUE WITH THE VARIANCES.
DID YOU HAVE ANYTHING ELSE? UH, I WAS GONNA LET BRANDON SAY A WORD, IF YOU DON'T MIND.
BRANDON LODGE, HE'S THE OWNER OF THE PROJECT ICE HOUSE.
ARE YOU SMART OF THE APPLICANT? OH, I DON'T HAVE A LOT TO ADD.
I, UH, APPRECIATE YOU GUYS, UH, HEARING THIS AND BEING OPEN TO THE POSSIBILITY OF THESE VARIANCES.
YOU KNOW, WE, WHEN WE DEVELOPED THE PROJECT, WE PAINTED BIG YELLOW TRIANGLES ON THE BUILDINGS AND I STILL GET ALL THE TIME PEOPLE SAYING, OH, THE ICE HOUSE PROJECT, WHERE'S THAT? MM-HMM.
WHERE'S THAT? AND WE'VE HEARD IT FROM OUR TENANTS AS WELL.
AND THE, THE ONLY REASON WE, WE ARE COMING BEFORE YOU WITH THIS VARIANCE REQUEST AND WITH THE SIGN REQUEST IS TO HELP THE TENANTS.
UM, AS MR. ROBINS SAID, UM, INVESTING THEIR CAPITAL, THEIR TIME, THEIR RISK, AND WE'RE JUST TRYING TO MAKE SURE THAT EYEBALLS GET ON 'EM AND KNOW THAT THEY'RE THERE.
UH, I APPRECIATE ALL OF YOUR COMMENTS, UM, ALL OF YOUR SUPPORT, UH, WITH THIS PROJECT THROUGH THE YEARS.
IT'S BEEN A, IT IS, IT'S BEEN A JOURNEY.
UM, AND IT CERTAINLY WOULD NOT HAVE HAPPENED WITHOUT A PARTNERSHIP WITH THE CITY OF EDMOND.
UM, AND, AND I THINK WE'RE STARTING TO SEE THE RESULTS OF THAT.
WE'VE GOT ANOTHER CONCEPT THAT'S COMING INTO THE OLD ICE HOUSE BUILDING THAT WILL ANNOUNCE HOPEFULLY IN THE NEXT COUPLE OF MONTHS, THIS SIGN WILL HELP THEM AS WELL.
UH, I APPRECIATE ALL OF YOUR HELP AND HOPE THAT WE CAN GET THIS THING PASSED.
THANKS IS, DID YOU HAVE SOMETHING ELSE, MA'AM? THIS IS A PUBLIC HEARING.
IS THERE ANYONE IN THE AUDIENCE WHO WOULD LIKE TO HAVE ANY COMMENTS ON THIS APPLICATION? SEE NONE.
COUNSEL, WHAT WOULD YOU LIKE TO DO ON THIS ITEM? MOTION TO APPROVE.
WE, SINCE WE DO HAVE THREE VARIANCES, UH, WE NEED TO TAKE EACH VARIANCE, UH, AT A INDIVIDUAL VOTE SO THAT, UM, EACH COUNCIL PERSON CAN HAVE THEIR, UM, VOTE COUNTED.
SO, UH, I'D LIKE TO TAKE A VOTE FOR THE FIRST VARIANCE IS SIGNED, LOCATED IN THE RIGHT OF WAY.
I'D MAKE A MOTION TO APPROVE THAT VARIANCE.
THAT VARIANCE ONE IS, IS APPROVED.
THE NEXT IS A GROUND SIGN LOCATED IN THE CBD CENTRAL BUSINESS DISTRICT.
SECOND MAYOR, WE HAVE A MOTION.
[00:55:05]
THAT VARIANCE IS APPROVED.AND NEXT IS THE HEIGHT OF THE SIGN, UM, IN WHICH WILL BE 10 FEET IN THE CBD DISTRICT.
UM, SO I GUESS I NEED TO TAKE A MOTION FOR THE WHOLE THING, RIGHT? OR JUST THE, NO, I THINK.
[B. Case No. SP23-00018; Public Hearing and Consideration for a Site Plan Application for Boys Ranch Town Admin Building, Located on the South Side of East 33rd Street, West of Air Depot. (Boys Ranch Town; Ward 2)]
NEXT IS CASE NUMBER SP 23 DASH 0 0 0 1 8 PUBLIC HEARING CONSIDERATION FOR A SITE PLAN APPLICATION FOR BOYS RANCH TOWN, A ADMIN ADMINISTRATION BUILDING LOCATED ON THE SOUTH SIDE OF EAST 33RD STREET, WEST OF AIR.DEVO BOYS RANCH TOWN IS THE APPLICANT.
AS YOU SAID, THE MAYOR, UH, MAYOR, THE APPLICANT IS SEEKING APPROVAL OF A SITE PLAN FOR THE ADMINISTRATION BUILDING FOR BOYS RANCH TOWN, WHICH IS EAST OF I 35.
UH, ON THE SOUTH SIDE OF 33RD STREET.
UH, THE BUILDING WILL BE, UH, 9,307 SQUARE FEET AND 27 FEET TALL.
IT WILL HAVE A BRICK AND ETHOS EXTERIOR AND IT WILL TAKE PLACE OF THE EXISTING BUILDING IN ADDITION TO THE BUILDING.
24 NEW PARKING SPACES WILL BE ADDED, BRINGING THE TOTAL TO 38 SPACES.
UH, PLANNING COMMISSION REVIEWED AND RECOMMENDED APPROVAL AT THEIR DECEMBER 5TH MEETING SUBJECT TO AN APPROVAL, UH, OF SOME OF A VARIANCE FOR DRAINAGE.
UH, THE REASON THE SITE PLAN IS BEFORE YOU TONIGHT IS THE NEED FOR VARIANCE, UH, RELATED TO DRAINAGE SWAB DID REVIEW THAT REQUEST AT THEIR OCTOBER 24TH MEETING AND RECOMMENDED APPROVAL SUBJECT TO THE APPLICANT PROVIDING LETTERS OF AGREEMENT FROM THE PROPERTY OWNER TO THE SOUTHWEST.
UH, THEY WERE NOT ABLE TO GET THOSE LETTERS AND HAVE MODIFIED THE DRAINAGE PLANS TO DIRECT THE FLOW TO THE SOUTHEAST DIRECTLY INTO ARCADIA LAKE.
UH, THOSE CHANGES WERE REVIEWED WITH SWAB IN NOVEMBER AND THE BOARD RECOMMENDED THE PROJECT MOVE FORWARD TO CITY COUNCIL AND IT'S HERE BEFORE YOU TONIGHT.
HAPPY TO ANSWER ANY QUESTIONS.
COUNSEL, ANY QUESTIONS FOR STAFF? WOULD THE APPLICANT LIKE TO ADD ANYTHING? UH, MOHAMMAD KHAN KH WITH THE SMC CONSULTING EIGHT 15 WEST MAIN 7 3 1 0 6, MR. MAYOR AND THE COUNCIL, UH, APPRECIATE YOU ALLOWING US TO PRESENT THIS ITEM TO YOU FOR YOUR CONSIDERATION.
UH, THIS IS A WONDERFUL PROGRAM.
IT HELPS THE YOUTH TO BECOME, TO LEARN ABOUT THE RESPONSIBILITY, DISCIPLINE, AND ACCOUNTABILITY, AND BECOME TOMORROW'S LEADERS.
ACKNOWLEDGE THE PRESENCE OF OUR LEADERSHIP HERE.
MR. DRUMMOND, IF THERE ARE ANY SPECIFIC QUESTION ABOUT THIS PROGRAM ITSELF, UH, YOU HAVE HEARD THE STAFF REPORT THE PROJECT ITSELF COMPLIES WITH THE, UH, CODES AND THE INJURING REQUIREMENTS.
UH, THE MAJOR ITEM WAS ABOUT REQUESTING VARIANCE ON THE DRAINAGE AND NOT PROVIDING, UH, ALLOWING FOR A FEE NEW OF DETENTION.
WE MADE MODIFICATION TO THE SITE PLAN AND ARE NOW REDUCING THE IMPACT TO THE DOWNSTREAM PROPERTY OWNER AND CARRYING THE STORM WATER CONVEYANCE FROM THE SIDE DIRECTLY TO THE LAKE ARCADIA.
SO, UH, REQUEST FOR YOUR APPROVAL.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS.
COUNSEL, ANY QUESTIONS FOR THE APPLICANT? IT'S, THANK YOU.
ANY QUESTIONS, COMMENTS FROM THE AUDIENCE ON THIS APPLICATION, SIR? YES SIR.
PLEASE COME DOWN AND, UH, INTRODUCE YOURSELF.
LEONARD SCOTT? SIR, THERE'S A PROBLEM HERE.
I CAN'T SEE THE, THE, THAT STUFF THERE.
I RECOMMEND THAT IF YOU'RE GONNA PUT THESE UP, YOU PUT 'EM IN THE COUNCIL AGENDA SO THAT PEOPLE CAN ACTUALLY SEE WHAT THE SLIDES LOOK LIKE.
'CAUSE THIS RIGHT HERE, WE CAN'T SEE 'EM.
JUST BRING THAT UP AS A RECOMMENDATION.
ANY OTHER COMMENTS FROM THE AUDIENCE COUNCIL? WOULD YOU LIKE TO DO ON THIS ITEM? MOTION TO APPROVE.
[01:00:53]
OH, YEAH, I CAN LEAVE.[8. Citizen Comments. This is an opportunity for residents and non-residents to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less.]
WE HAVE CITIZENS' COMMENTS.THIS IS AN OPPORTUNITY FOR RESIDENTS AND NON-RESIDENTS TO ADDRESS THE CITY COUNCIL ON CITY RELATED MATTERS, NOT ON THE CITY, UH, ON THE COUNCIL AGENDA.
CITIZENS MUST SIGN UP TO SPEAK EITHER ONLINE BY 3:00 PM THE DAY OF THE CITY COUNCIL.
MEETING OR IN PERSON BY START OF THE MEETING.
REMARKS SHOULD BE DIRECTED TO THE CITY COUNCIL AS A WHOLE AND LIMITED TO THREE MINUTES OR LESS.
UH, FIRST PERSON, FIRST RESIDENT IS LEONARD SCOTT.
LEONARD SCOTT, ELECTED SERVANTS OF EDMUND.
WE, THE PEOPLE REMIND THE EDMUND REGIME AS ELECTED OFFICIALS.
YOU'RE SUPPOSED TO REPRESENT EDMUND CITIZENS, NOT AWOKE, DEI IDEOLOGY AGENDA THAT THIS COMMUNITY DID NOT VOTE FOR AS THE ELECTED OFFICIALS, YOU SWORE AN OATH, THE BOUND VIEW TO THE US STATE CONSTITUTION AND THE LAWS OF ETHICS AND GOOD GOVERNANCE.
I POINT OUT THAT THE LAWS OF ETHICS AND GOOD GOVERNMENT ARE PUBLISHED IN YOUR EDMUND CITY GUIDEBOOK.
THE FIRST LAW OF GOOD GOVERNMENT IS THE PEOPLE HAVE THE RIGHT TO KNOW WHAT THE GOVERNMENT IS DOING.
TWO AND A HALF YEARS AGO, THE INTE ELECTED CITY MANAGER AND THE INTELLECT ELECTED CITY ATTORNEY, THE ELECTED MAYOR AND MAJORITY OF COUNCIL MEMBERS HAVE IGNORED THE FIRST LAW OF GOVERNANCE.
THE COUNCIL HAS REFUSED TO ANSWER CITIZEN QUESTIONS ABOUT HOW THEY ARE GOVERNING.
WE REQUESTED TWO AND A HALF YEARS AGO, THE COUNCIL PLACED ON THE CITY AGENDA TO FORM A COMMITTEE TO AMEND THE CITY OUTDATED CHARTER 11, ARTICLE 11, RECALL OF ELECTED OFFICERS.
THE ARTICLE WAS LAST ADMITTED IN 1998, AND WE CONTEND ARTICLE 11 AS WRITTEN BY THIS REGIME, IS UNCONSTITUTIONAL.
AT THAT TIME, THE COUNCIL AND MAYOR DID NOT RESPOND TO OUR REQUEST IN THE NEXT COUNCIL MEETING AND GAVE NO REASON WHY.
FOR THE REASON THE PEOPLE HAVE FOR THIS REASON.
THE PEOPLE HAVE REQUESTED REPEATEDLY OVER THE LAST TWO AND A HALF YEARS TO PLACE ARTICLE 11 ON THE AGENDA.
AND AGAIN, FOR ALL THAT TIME, NO RESPONSE FROM THIS COUNSEL.
AND YOU NEVER GAVE US A REASON WHY YOU WOULDN'T DO IT.
THAT'S THE REASON WHY WE CALL YOU A REGIME.
WE THE PEOPLE REQUESTED THE EVIDENCE CITY CHARTER OUT, UH, OUTDATED ARTICLE BE PLACED ON THE CITY AGENDA FOR OPEN DISCUSSION AND DEBATE.
SHOULD OUR, WE ARE ASKING YOU NOW TO PUT IT ON THE AGENDA CITY AGENDA.
SHOULD OUR REQUEST NOT BE PLACED ON THE CITY AGENDA? WE, THE PEOPLE DEMAND THE MAYOR SHOW THE VOTE OF EVERY ONE OF THE COUNCIL MEMBERS ON HOW THEY VOTED ON THIS IMPORTANT ISSUE AND TELL US HOW THEY VOTED IN ACCORDANCE WITH THE LAWS OF GOOD GOVERNANCE IN THE NEXT MEETING.
WE THE PEOPLE, WE'LL BE WAITING ANXIOUSLY.
NEXT RESIDENT IS CONNIE FAIRER.
[01:05:01]
GOOD EVENING COUNCIL MEMBERS, I'D LIKE TO THANK YOU FOR YOUR SERVICE.TO WE PEOPLE I WANNA TALK TO YOU ABOUT, UM, LOCAL POLICY.
UM, AS YOU KNOW, OR MAYBE YOU DON'T KNOW, SUPREME COURT HAS OPINION THAT DEI POLICIES AND ADMONITION OF COLLEGE STUDENTS, THAT IT NO LONGER BE APPLIED IN THE ADMISSIONS.
AND AS YOU KNOW, OR MAYBE YOU DON'T KNOW, THE STATE OF OKLAHOMA, OUR LEGISLATURE HAS DRAFTED LAW, HAS PASSED IT THROUGH BOTH HOU BOTH HOUSES AND PUT, SENT IT TO OUR GOVERNOR FOR SIGNING, WHICH HE HAS SIGNED.
SO, DEI PRINCIPLES CANNOT BE APPLIED IN APPLICATIONS IN OKLAHOMA STATE COLLEGES.
YOU MIGHT NOT KNOW THIS, BUT OUR, UM, OKLAHOMA STATE SUPERINTENDENT RYAN WALTERS, HAS RECENTLY MADE AN ANNOUNCEMENT AND PLEDGE THAT HE WILL GET RID OF DEI IN ALL OF OUR K 12 EDUCATION.
I WOULD LIKE FOR YOU GUYS TO CONSIDER GETTING RID OF ALL ASPECTS OF DEI FROM OUR LOCAL GOVERNMENT.
YOU GUYS HAVE, UM, A WHILE BACK YOU HAD PUT FORTH AN ANNOUNCEMENT FOR A HIRING OF A POSITION AS, I DON'T KNOW THE CORRECT TITLE OF IT, BUT BASICALLY THE SUPERVISOR OF ALL OF THIS IN THE CITY OF EDMOND.
AND BECAUSE OF THE OUTCRY OF PEOPLE IN EDMOND, YOU DID NOT FILL THAT POSITION.
INSTEAD, YOU CHOSE TO DELEGATE THOSE RESPONSIBILITIES TO DEPARTMENT SUPERVISORS.
IN DOING SO, YOU HAVE CAUSED THOSE PEOPLE TO HAVE TO DO THINGS TO CAUSE DIVISION WITHIN THEIR DEPARTMENTS.
GIVING THOSE RESPONSIBILITIES TO PEOPLE, CAUSES THEM TO MAKE CHOICES AND DO THINGS BASED ON GUIDELINES THAT ARE NOT FAIR, THAT PUT EQUALITY BEFORE THE LAW INSTEAD OF AFTER THE LAW.
NOW THE OUTCRY FROM THE PEOPLE IN OUR STATE HAS BEEN THAT WE DO NOT WANT THESE POLICIES.
WE DO NOT WANT THIS STUFF IN OUR STATE, IN OUR GOVERNMENT.
AND I ASK THAT YOU GUYS ALSO WOULD GET RID OF EVERY ASPECT OF THIS FROM OUR LOCAL GOVERNMENT.
NEXT RESIDENT IS SHARON FERNANDEZ.
SHARON FERNANDEZ, EDMOND, OKLAHOMA.
MA'AM, COULD YOU BRING THE MIC DOWN? 'CAUSE PARDON? COULD YOU BRING THE MICROPHONE DOWN SO WE CAN HEAR YOU? SHARON FERNANDEZ.
THANK YOU FOR THE TIME TO BRING BACK A TOPIC OF MY CONCERN.
IN JUNE, 2022, WE BROUGHT UP THE NEED TO GET INFORMATION ON WHY THE COUNCIL WASN'T CONSIDERED CONSIDERING HIRING SECURITY OFFICERS AT THE ELEMENTARY SCHOOL AFTER AN EVENT IN TEXAS.
I WAS WORD REFERRED TO EDMOND PUBLIC SCHOOLS.
THEY REFERRED ME BACK TO THE COUNCIL THROUGH THIS JUGGLE MANEUVER.
IT WAS NOT BROUGHT BACK UP AGAIN.
AND THE YEARS FOLLOWING, THERE HAVE BEEN NO SAFETY PEOPLE HIRED FOR EDMOND PUBLIC SCHOOLS, ELEMENTARY SCHOOLS ALREADY IN 2024.
THERE HAVE BEEN TWO SCHOOL SHOOTINGS THAT RESULTED IN INJURIES AND DEATH ACCORDING TO EDUCATION WEEKLY EDUCATION WEEK ANALYSIS WEBSITE.
AN EVENT HAPPENED IN IOWA ON JANUARY 4TH, 2024, AND ANOTHER ONE IN TEXAS.
THE TEXAS SHOOTER SHOT UP, SHOT AT SEVEN PEOPLE AND ALL WERE INJURED.
THE SHOOTER DIAL BUTLER WAS A HIGH SCHOOLER AND DIED OF SELF, SELF-INFLICTED RUINS.
MY QUESTION IS THIS, IF OUR CHILDREN ARE OUR MOST PRECIOUS RESOURCE, WHAT ARE YOU GONNA DO? NOW? I LOOK FORWARD TO YOUR REPLY AND THE COUNCIL COMMENTS NEXT AFTER NEXT MEETING.
THAT'S ALL THE CITIZENS' COMMENTS.
[9. Comments from the Mayor and Members of the City Council.]
ORDER OF BUSINESS IS OUR COMMENTS FROM THE MAYOR.UH, NEW CHANGES, NEW FACES, BUT WE STILL HAVE A LOT ON OUR PLATE STILL MOVING FORWARD ON A LOT OF ITEMS. UM, AND I'M LOOKING FORWARD TO A GOOD YEAR.
THIS LAST WEEK, HUH? THANK YOU.
YEAH, IT WAS A, IT WAS A MILESTONE.
IT'S DIVISIBLE BY FI BY FIVE
YOU DIDN'T BRING UP, YOU GOTTA TAKE THEM WHEN YOU GET 'EM.
YOU GOTTA BRING UP, YOU GOTTA TAKE THEM WHEN YOU GET 'EM.
ANYTHING ELSE? COUNSEL? JUST WANNA ECHO THE MAYOR'S EARLIER COMMENTS.
[01:10:01]
SAWYER, UM, AS OUR CITY ATTORNEY.I'M REALLY LOOKING FORWARD TO WORKING WITH YOU.
AND WE ALSO HAVE A NEW ASSISTANT CITY ATTORNEY, TAYLOR CLARK, ON, ON STAFF AS OF TODAY.
SO, AND RANDY AND RANDY RECENTLY RECEIVED A PROMOTION TO ASSISTANT CITY MANAGER.
IS THAT CORRECT? YEP, THAT'S CORRECT.
AND SO YOU WILL NOT BE SITTING IN THAT SEAT NEXT WEEK OR, OR THIS IS MY LAST TIME.
BUT WE REALLY, REALLY, UM, HAVE A WONDERFUL STAFF, UM, AND APPRECIATE ALL OF THE DEDICATION, HARD WORK, UM, THAT GOES INTO KEEPING THE CITY RUNNING, KEEPING THINGS WORKING.
WELL, COUNSEL, ITEM NUMBER 10.
UH, ARE YOU GONNA ANSWER THE LATEST QUESTIONS? UM, ARE YOU GONNA, SIR, THERE'S NO OUTBURST.
PLEASE STOP YOUR OUTBURST IN THE, IN, IN THE, SIR, THE POINT OF ORDER.
COUNSEL, WHAT WOULD YOU LIKE TO DO FOR ITEM NUMBER 10? ADJOURNMENT.
YOU HAVE A MOTION? I'LL SECOND PLEASE.