Agenda

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City of Edmond Notice of Public Meeting
The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518. The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff. The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.
Edmond City Council Meeting Edmond Public Works Authority Meeting Regular Meeting Agenda 20 S. Littler Avenue, Edmond, Oklahoma 5:30 p.m., Monday, January 8, 2024
Notice to the Public Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.


1.			Call to Order.

2.			Consideration of Approval of City Council Regular Meeting Minutes: December 11, 2023. Click to View

3.			Consideration of Appointments and Reappointments:

	A.		Mayor Appointments and Reappointments:

		1.	Appointment of Mical George to the Edmond Historic Preservation Trust to Fulfill the Unexpired Term of Gary Wallace; Term Expires June 2024.

		2.	Appointment of Cameron Douglas to the Veterans Memorial Advisory Committee to Fulfill the Unexpired Term of Rita Aragon; Term Expires June 2026.

		3.	Appointment of David DuCom to the Board of Adjustment/Board of Appeals; Term Expires June 2026.

		4.	Reappointment of Avilla Williams to the Edmond Economic Development Authority Board; Term Expires June 2026.

	B.		Ward Four Appointments:

		1.	Appointment of Gregory Hutson to the Veterans Memorial Advisory Committee to Fulfill the Unexpired Term of Janis Schwager; Term Expires June 2026.

4.			City Council General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Administrative Items:

		1.	Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Wild Rose Ranch Section 1. (Ward 4) Click to View

		2.	Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Covell Ranch Phase 1. (Ward 2) Click to View

		3.	Consideration of Acceptance of Public Improvements and Maintenance Bonds for Hundred Oaks Village Phase 3. (Ward 3) Click to View

		4.	Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Danforth Crossing. (Ward 2) Click to View

		5.	Consideration of Acknowledging Receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Dooley Creek Phase 2, Woodland Park VI, Jackson Creek Phase 1, Stedmond Storij, and 3941 Covell. (Citywide) Click to View

		6.	Consideration of Approval of the City Council Strategic Plan for 2024. (Citywide) Click to View

		7.	Consideration of a Variance of Title 23, Chapter 23.40, and other Applicable Sections to Allow Development within the Regulatory Floodplain at the NW Corner of 2nd Street and Coltrane. (Art Edmond - Park Conservancy Trust; Ward 2) Click to View

		8.	Consideration of Approval of the Final Concept for the Renovation of A.C. Caplinger Sports Complex and Discussion on Possible Funding Options. (Ward 1) Click to View

	B.		Consideration of Approval of Purchases:

		1.	Consideration of Approval of an Agreement with Crossland Construction Company Inc. for Construction Manager at Risk (CMAR) Services for the Renovation of the A.C. Caplinger Sports Complex; $35,000.00 for Preconstruction Services and 4% of Total Construction Cost. (Ward 1) Click to View

		2.	Consideration of Approval of a Contract with Flintco LLC to serve as Construction Manager at Risk for Main Street Improvements. (Citywide) Click to View

		3.	Consideration of Approval of a Mutual Cooperation Agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond for the Reconstruction of Post Road, between Danforth Road and Covell Road; $605,000.00. (Ward 2) Click to View

		4.	Consideration of Approval of a Mutual Cooperation Agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond for the Reconstruction of Post Road, between Covell Road and Coffee Creek Road; $746,000.00. (Ward 2) Click to View

		5.	Consideration of Approval of Change Order No. 1 (FINAL) for the Traffic Signal Loop Replacement Project with Traffic Signals Inc; $43,200.00 Decrease. (Citywide) Click to View

		6.	Consideration of Approval of Bid Disposition by the Purchasing Manager for On-Call Tree Planting Services for Forestry (Including Renewal Options) for an Annual Estimated Amount of $50,000.00. (Citywide) Click to View

		7.	Consideration of Approval of Change Order No. 1 to the Contract for Construction with Wynn Construction Co. Inc. for the Mitch Park and Coffee Creek Trail Renovations Project; $267,544.50 Increase. (ARPA Funding) (Citywide) Click to View

		8.	Consideration of Approval of First Amendment to Emergency Medical Services Agreement by and between American Medical Response Ambulance Service, Inc. and The City of Edmond. (Citywide) Click to View

			[Recess City Council Meeting and Convene Public Works Authority Meeting]

5.			Consideration of Approval of Public Works Authority Regular Meeting Minutes: December 11, 2023. Click to View

6.			Public Works Authority General Consent: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may request discussion or separate action on any item under General Consent.

	A.		Consideration of Approval of Purchases:

		1.	Consideration for Authorization to Proceed with Bidding the Main-03 and Tank-02 Projects. (Citywide) Click to View

			[Adjourn Public Works Authority Meeting and Reconvene City Council Meeting]

7.			Consideration of Planning Items:

	A.		Case No. VA23-00023; Public Hearing and Consideration of a Request for a Sign Variance for a Ground Sign for The Icehouse Project Located at 125 W. 2nd Street. (Walker Companies; Ward 1) Click to View

	B.		Case No. SP23-00018; Public Hearing and Consideration for a Site Plan Application for Boys Ranch Town Admin Building, Located on the South Side of East 33rd Street, West of Air Depot. (Boys Ranch Town; Ward 2) Click to View

8.			Citizen Comments. This is an opportunity for residents and non-residents to address the City Council on city related matters not on the council agenda. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. Remarks should be directed to City Council as a whole and limited to three minutes or less.

9.			Comments from the Mayor and Members of the City Council.

10.			Adjournment.