Agenda

City of Edmond
Notice of Public Meeting

Edmond City Council and Public Works Authority
Meeting Information

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518.

The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website at edmondok.gov. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.

Answers to frequently asked questions about City Council / Public Works Authority meetings can be found here. City Council / Public Works Authority Meeting Rules are available here. Meeting Rules and FAQs are also available in the Council Chambers lobby.

Members of the Edmond City Council / Public Works Authority include:

Darrell A. Davis	Mayor	(405) 359-4642	darrell.davis@edmondok.gov

Stacie Peterson	Mayor Pro Tem Councilmember Ward 4	(405) 359-4734	stacie.peterson@edmondok.gov

Barry K. Moore	Councilmember Ward 2	(405) 359-4641	barry.moore@edmondok.gov

Christin Mugg	Councilmember Ward 3	(405) 359-4640	christin.mugg@edmondok.gov

Tom Robins	Councilmember Ward 1	(405) 359-4684	thomas.robins@edmondok.gov

The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.

Regular Meeting Agenda

Edmond City Council Meeting
Edmond Public Works Authority Meeting
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, February 12, 2024

Notice to the Public

Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.

Call to Order of the Edmond City Council Meeting.

Presentations:

Proclamation Recognizing February 24, 2024, as Government Communicators Day. Click to View

Recess of the Edmond City Council Meeting and Call to Order of the Edmond Public Works Authority Meeting.

Public Works Authority General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of Public Works Authority Regular Meeting Minutes: January 22, 2024. (Citywide) Click to View

Consideration of Approval of Transfer of Appropriation for Future CityLink Vehicle Purchases; $123,702.00. (Citywide) Click to View

Consideration of Approval of Change Order No. 1 to the Construction Contract with Oscar Renda Contracting Inc. for Water Master Plan Projects INT-01: Arcadia Lake Intake and Low Lift Pump Station; $428,951.14 Decrease. (Ward 2) Click to View

Consideration of Approval of a Master Service Agreement with Burns & McDonnell Engineering Company, Inc. for Design Project Management, and other Engineering Services for Edmond Electric. (Citywide) Click to View

Public Works Authority Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the Public Works Authority.

Consideration of Public Works Authority General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Adjournment of the Edmond Public Works Authority Meeting and Reconvene the Edmond City Council Meeting.

City Council General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of City Council Special Meeting Minutes: January 22, 2024. (Citywide) Click to View

Consideration of Approval of City Council Regular Meeting Minutes: January 22, 2024. (Citywide) Click to View

Consideration of Acceptance of Proposal and Approval of a Professional Services Agreement with Infrastructure Management Services for Pavement Assessment of all City Streets; $207,114.00. (Citywide) Click to View

Consideration of Approval of Transfer of Appropriation for Future CityLink Vehicle Purchases; $123,702.00. (Citywide) Click to View

Consideration of Acceptance of Bid with LG Contracting & Building LLC for Community Development Block Grant (CDBG) Rehabilitation of Residential Structure; $82,442.00. (Ward 3) Click to View

Consideration of Approval of an Emergency Repair of the Chisholm Creek Force Main where it crosses under Chisholm Creek, just West of Western Avenue; $57,087.15. (Ward 4) Click to View

Consideration of Approval of an Agreement with Strategic Government Resources, Inc. (SGR) to Provide a Limited Scope Recruitment for the Director of Planning Position; $13,900.00. (Citywide) Click to View

Case No. PR21-00030; Consideration of an Extension of the Final Plat for The Lakes at Cross Timbers Phase 2, Located on the South Side of Covell Road, East of Coltrane Road. (G&W Land, LLC; Ward 2) Click to View

Case No. PR23-00019; Consideration for a Final Plat of Edmond Corner Mansion Located on the Northwest Corner of Jackson and Ayers. (Esperanza Real Estate; Ward 1) Click to View

City Council Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the City Council.

Consideration of City Council General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Consideration of Approval of Resolution No. ___ Supporting the City’s Application to the Expansion and Sustainability of the Comprehensive Community Mental Health Services for Children. (Citywide) Click to View

Consideration of Approval of Purchases of Vehicles, Utility Vehicles, Equipment, Beds, Toppers, and Accessories for all Departments from Various State Contracts for FY23-24; Not to Exceed the Approved Budget Amount of $3,698,222.00. (Citywide) Click to View

City Council Public Hearing Items:

Items listed under Public Hearings are usually discussed and considered individually, or by project, by members of the City Council. Each item provides an opportunity for members of the public to speak in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby. Comments must be directed to the Mayor or Chair of the meeting.

Consideration of Approval of Resolution No. ___ Adopting Fees for Use of City of Edmond Owned and Operated Electric Vehicle Charging Stations and Providing an Effective Date. (Citywide) Click to View

A.C. Caplinger Sports Complex at E.C. Hafer Park:

Consideration of Approval of a Project Budget and Funding Plan for Upgrades to A.C. Caplinger Sports Complex at E.C. Hafer Park. The Project Budget Calls for $17,500,000.00 to Make the Upgrades. Approval of this Item will Allow the Project to Proceed Forward with the Current Design. If the Funding Plan is Approved, the Reappropriation of Projects and Money will be Proposed in the Fiscal Year 2025 Budget. (Ward 1) Click to View

Consideration of Approval of an Agreement with Halff Associates Inc. for Design Services for the Renovation of the A.C. Caplinger Sports Complex; $1,329,000.00. (Ward 1) Click to View

Other E.C. Hafer Park Improvements:

Consideration of Approval of a Supplemental Appropriation for a Professional Services Agreement with Kimley Horn to Provide Professional Landscape, Architectural, and Civil Engineering Services for Improvements In and Connecting to E.C. Hafer Park; $192,500.00. (Ward 1) Click to View

Consideration of Approval of Professional Services Agreement with Kimley Horn to Provide Professional Landscape, Architectural, and Civil Engineering Services for Improvements In and Connecting to E.C. Hafer Park; $310,000.00. (Ward 1) Click to View

Consideration of Approval of the Final Change Order for the Kickingbird Golf Club Improvements; $319,931.89 Increase. (Ward 2) Click to View

Consideration of Approval of Professional Service Contract with LandPlan Consultants, Inc. for Wiley Post Sculpture Site Design on City Property Located on the Southwest Corner of 2nd St. and Post Road; $41,163.00. (Citywide) Click to View

10.

Executive Sessions and Action Items:

Executive Session to Discuss Pending Claim or Action: Mason v. City. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4).

Executive Session to Discuss Pending Claim or Action: Deyager v. City. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4).

Executive Session to Discuss Pending Claim or Action: Hearrell v. City. Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4).

Consideration of Action with Regard to Claim or Action: Mason vs. City.

Consideration of Action with Regard to Claim or Action: Deyager vs. City.

Consideration of Action with Regard to Claim or Action: Hearrell vs. City.

11.

Citizen Comments.

This is an opportunity for residents and non-residents to address the City Council on city-related matters not on the agenda or scheduled for a public hearing. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. All remarks must be directed to the Mayor or Chair of the meeting, are limited to three minutes or less, and must otherwise be made in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby.

12.

Comments from the Mayor and Members of the City Council.

13.

Adjournment of the Edmond City Council Meeting.