Agenda

City of Edmond
Notice of Public Meeting

Edmond City Council and Public Works Authority
Meeting Information

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518.

The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website at edmondok.gov. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.

Answers to frequently asked questions about City Council / Public Works Authority meetings can be found here. City Council / Public Works Authority Meeting Rules are available here. Meeting Rules and FAQs are also available in the Council Chambers lobby.

Members of the Edmond City Council / Public Works Authority include:

Darrell A. Davis	Mayor	(405) 359-4642	darrell.davis@edmondok.gov

Stacie Peterson	Mayor Pro Tem Councilmember Ward 4	(405) 359-4734	stacie.peterson@edmondok.gov

Barry K. Moore	Councilmember Ward 2	(405) 359-4641	barry.moore@edmondok.gov

Christin Mugg	Councilmember Ward 3	(405) 359-4640	christin.mugg@edmondok.gov

Tom Robins	Councilmember Ward 1	(405) 359-4684	thomas.robins@edmondok.gov

The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.

Regular Meeting Agenda

Edmond City Council Meeting
Edmond Public Works Authority Meeting
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, February 26, 2024

Notice to the Public

Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.

Call to Order of the Edmond City Council Meeting.

Consideration of Appointments and Reappointments:

Ward One Appointments and Reappointments:

Appointment of Cody Boyd to the Citizens Participation Committee; No Max Term.

Recess of the Edmond City Council Meeting and Call to Order of the Edmond Public Works Authority Meeting.

Public Works Authority General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of Public Works Authority Regular Meeting Minutes: February 12, 2024. (Citywide) Click to View

Consideration of Approval of Supplemental Appropriation for Water Resources to Cover Chemical, Electrical Material, and Computer Supply Costs; $300,000.00. (Citywide) Click to View

Consideration of Approval of Change Order No. 3 to the Construction Contract with Luckinbill Inc. for FY20 Waterline Improvement Project: Campbell South Phase 1; $80,081.22. (Ward 3) Click to View

Public Works Authority Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the Public Works Authority.

Consideration of Public Works Authority General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Consideration of Approval of Purchase of Cisco Networking Equipment for the Water Resources from Chickasaw Telecom, Inc on State Contract ITSW1006; $185,291.99. (Citywide) Click to View

Adjournment of the Edmond Public Works Authority Meeting and Reconvene the Edmond City Council Meeting.

City Council General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of City Council Special Meeting Minutes: February 12, 2024. (Citywide) Click to View

Consideration of Approval of City Council Regular Meeting Minutes: February 12, 2024. (Citywide) Click to View

Consideration of Acceptance of the City Treasurer's Month-End Pooled and Trustee Investment Reports for December 2023. (Citywide) Click to View

Consideration of Acceptance of Public Improvements and Maintenance Bonds for Puppy Paws - Covell. (Ward 2) Click to View

Consideration of Acceptance of Public Improvements and Maintenance Bonds for Fox Lake North. (Ward 2) Click to View

Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Bungalow Heights, Section 2. (Ward 2) Click to View

Consideration of Acceptance of Donated Easement from Caleb Alan Ring and Jacqueline Jayne Ring, Located at 732 S. Hiwassee Road. (Citywide) Click to View

Consideration of Acceptance of Final Plat for the Re-Plat of Lot 18 of Block 1, Lots 1 & 12 of Block 3, Lots 4 & 5 of Block 6, Lot 1 of Block 7 and the Removal of Common Areas B & C of Stone Hill Cottages at Iron Horse Ranch. (Ward 2) Click to View

Case No. PR23-00020; Consideration For A Re-Plat of Stone Hill Cottages at Iron Horse Ranch Final Plat, Located On The Southeast Corner of Coffee Creek and Coltrane. (Crafton Tull; Ward 2) Click to View

Consideration of Approval of Bid Disposition by the Purchasing Manager for As-Needed Abatement Mowing and Property Services (Including Renewal Options) for Code Enforcement from Cox Maintenance LLC; $30,000.00 Annual Estimate. (Citywide) Click to View

Consideration of Approval of an Agreement with Ice Challenge Enterprises, LLC to Provide a Holiday Outdoor Ice Rink in Mitch Park; Estimated $3,000.00 in Annual Revenue. (Ward 4) Click to View

City Council Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the City Council.

Consideration of City Council General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Additional IT Office Space:

Consideration of Approval of a Property Lease Agreement with Crooked Stick, LLC. for Approximately 5,160 Square Feet Located at 321 W. 15th St. for Information Technology Department Additional Office Space; $120,000.00 Annually. (Ward 1) Click to View

Consideration of Approval of Purchase for Cable Installation Services from Telco Supply Company on Oklahoma State Contract SW1030; Not to Exceed $20,000.00. (Ward 1) Click to View

Consideration of Approval of Resolution No. ___ Supporting the City’s Application to the Oklahoma Attorney General's Opioid Abatement Grant Program. (Citywide) Click to View

Consideration of Acceptance of Twenty-Seven Donated Temporary and Permanent Easements for the Edmond Road and Second Street Sidewalk Project from: Edmond Publishing Co, Inc; Teje LLC/Ryno Properties LLC; R & A Investment Group LLC; Mayridge Properties LLC; Advanced Printing & Marketing; Eugene Waits; Assoc of Trails South Addition, Inc; Karst Property LLC; Weeden Properties LLC; Michelle Dayan & Chen TRS; Station at UCO LLC; University of Central Oklahoma; Fast Friends LLC; 831 Edmond LLC; Broncho Land & Investments LLC; Robert C Howl TRS; Hunter Cove LLC; Sooner Answering Service Inc; Larry & Betty J Wymer TRS; HCJ Properties LLC; Nivek LLC; Winters William K & A E; Jacobsen & Laasch Enterprises LLC; KSK LLC; and Sonic Drive In. (Citywide) Click to View

City Council Public Hearing Items:

Items listed under Public Hearings are usually discussed and considered individually, or by project, by members of the City Council. Each item provides an opportunity for members of the public to speak in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby. Comments must be directed to the Mayor or Chair of the meeting.

Consideration of Approval of the Updated Edmond Tax Increment Financing (TIF) Policy Guide for the Administration and Implementation of the Downtown Edmond Project Plan and Increment District No. 1 and Future Consideration of Additional TIFs as well as the Establishment of a Non-Refundable TIF Assistance Application Fee of $2,500.00. (Citywide) Click to View

Consideration of Acceptance of Bid and Approval of Contract and Resolution No. ___ Appointing Purchasing Agent for the North Timbers Lobby Renovations; $202,202.00. (ARPA Funds; Citywide) Click to View

Consideration of Approval of a Contract Amendment with Flintco LLC (Construction Manager) for the Guaranteed Maximum Price (GMP) 5 for the City Center Complex for a Reduction in Cost for Items Previously Approved in GMP 3 and GMP 4 which include Masonry, Millwork, Drywall, Acoustic Ceilings, Metal Panel Systems and Construction Manager at Risk Fee. Additionally, the Amendment Contains Costs for Decorative Stairs, Rails, Fire Extinguisher Equipment, Bathroom Accessories, and Operable Partitions; and Consideration of Approval of Resolution No. ___ Appointing Purchasing Agent; $565,060.00 Decrease. (Ward 1) Click to View

Public Hearing and Consideration of Declaring Property Located at 1300 E Ayers, Within the Municipal Boundaries of the City of Edmond, Dilapidated; Unsafe; Unsanitary; A Building Or Structure Which Is Dangerous To The Public Health Or Safety Because Of Damage, Decay Or Other Condition; A Place Where Activities In Violation Of State Law Or Ordinance Are Practiced; A Fire Or Explosion Hazard Which Endangers The Public Safety; And A Public Nuisance; And Directing The Owner And Other Persons Responsible For Or Causing The Public Nuisance To Abate It Within A Specified Time. (Ward 1) Click to View

10.

Executive Sessions and Action Items:

Executive Session to Discuss Pending Claim or Action: Aqueous Film-Forming Foam (AFFF) Product Liability Litigation (MDL 2873) as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4) because Disclosure Would Seriously Impair the Ability of the Public Body to Process the Claim or Conduct a Pending Investigation, Litigation or Proceeding in the Public Interest.

Executive Session to Discuss Pending Claim or Action: In the Matter of Implementing the Infrastructure Investment and Jobs Act: Prevention and Elimination of Digital Discrimination (GN Docket No. 22-69) as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4) because Disclosure Would Seriously Impair the Ability of the Public Body to Process the Claim or Conduct a Pending Investigation, Litigation or Proceeding in the Public Interest.

Consideration of Action with Regard to Claim or Action: Aqueous Film-Forming Foam (AFFF) Product Liability Litigation (MDL 2873).

Consideration of Action with Regard to Claim or Action: In the Matter of Implementing the Infrastructure Investment and Jobs Act: Prevention and Elimination of Digital Discrimination (GN Docket No. 22-69).

11.

Citizen Comments.

This is an opportunity for residents and non-residents to address the City Council on city-related matters not on the agenda or scheduled for a public hearing. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. All remarks must be directed to the Mayor or Chair of the meeting, are limited to three minutes or less, and must otherwise be made in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby.

12.

Comments from the Mayor and Members of the City Council.

13.

Adjournment of the Edmond City Council Meeting.