Agenda

City of Edmond
Notice of Public Meeting

Edmond City Council and Public Works Authority
Meeting Information

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518.

The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website at edmondok.gov. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.

Answers to frequently asked questions about City Council / Public Works Authority meetings can be found here. City Council / Public Works Authority Meeting Rules are available here. Meeting Rules and FAQs are also available in the Council Chambers lobby.

Members of the Edmond City Council / Public Works Authority include:

Darrell A. Davis	Mayor	(405) 359-4642	darrell.davis@edmondok.gov

Stacie Peterson	Mayor Pro Tem Councilmember Ward 4	(405) 359-4734	stacie.peterson@edmondok.gov

Barry K. Moore	Councilmember Ward 2	(405) 359-4641	barry.moore@edmondok.gov

Christin Mugg	Councilmember Ward 3	(405) 359-4640	christin.mugg@edmondok.gov

Tom Robins	Councilmember Ward 1	(405) 359-4684	thomas.robins@edmondok.gov

The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.

Regular Meeting Agenda

Edmond City Council Meeting
Edmond Public Works Authority Meeting
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, March 11, 2024

Notice to the Public

Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.

Call to Order of the Edmond City Council Meeting.

Consideration of Approval of City Council Meeting Minutes:

Consideration of Approval of City Council Special Meeting Minutes: February 26, 2024. (Citywide) Click to View

Consideration of Approval of City Council Regular Meeting Minutes: February 26, 2024. (Citywide) Click to View

Presentations:

Recognition of the City of Edmond as the Recipient of the 2024 Oklahoma Local Agricultural Summit Outstanding Support Organization Award for the Edmond Farmers Market.

City Manager's Update.

Consideration of Appointments and Reappointments:

Ward Four Appointments and Reappointments:

Appointment of Cody Mosley to the Capital Improvement Projects Advisory Board to Fulfill the Unexpired Term of Brian Holland; Term Expires June 2026.

City Council Public Hearing Items:

Items listed under Public Hearings are usually discussed and considered individually, or by project, by members of the City Council. Each item provides an opportunity for members of the public to speak in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby. Comments must be directed to the Mayor or Chair of the meeting.

Public Hearing and Consideration of the Following Items Related to the Property Located at 1300 E Ayers, Declared a Public Nuisance by the Edmond City Council on February 26, 2024:

Update from City Staff and Property Owners Regarding the Status of Actions Required for Abatement.
Discussion and Consideration of Resolution No. ___ Finding that the Public Nuisance Existing on Property Located at 1300 East Ayers in the City of Edmond has Not Been Abated as Directed by the Edmond City Council on February 26, 2024; Determining that Summary Abatement is Not Practical; And Directing the City Attorney to File Suit in District Court Seeking to Abate Said Public Nuisance.
Discussion and Consideration of Directing the Owner and Other Persons Responsible for or Causing the Public Nuisance Existing on Property Located at 1300 East Ayers in the City of Edmond to take Additional Actions and/or Abate it within a Specified Time. (Ward 1)

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Public Hearing and Consideration of the Following Items Related to the Scheduling of a Special Election on June 18, 2024, for the Purpose of Submitting to the Registered, Qualified Voters of the City of Edmond, the Question of Approval of a Two Percent (2%) Increase to the Lodging Excise Tax Rate, from Four Percent (4%) to Six Percent (6%), of the Room Rental Rate:

Public Hearing and Consideration of Ordinance No. ___ Amending Chapter 3.12 Lodging Tax Ordinance of the Edmond Municipal Code, Section 3.12.010 - Lodging Tax Ordinance; Allowing Informal Reference to Lodging Tax as Visitor Tax; Section 3.12.030 Levied; Amount; Amending Tax Rate to Six Percent (6%) of the Room Rental Rate to be Used Exclusively for the Purpose of Encouraging, Promoting and Fostering Convention and Tourism for the City of Edmond; Requiring Approval of Ordinance by a Majority of Registered Voters Voting at an Election Held for Such Purpose; And Fixing an Effective Date Thereof.
Special Election Proclamation and Notice Hereby Authorizing the Calling of a Special Election to be held on the 18th Day of June, 2024.
Public Hearing and Consideration of Resolution No. ___ Authorizing the Calling and Holding of an Election in the City of Edmond, in the State Of Oklahoma on the 18th Day of June 2024, for the Purpose of Submitting to the Registered, Qualified Voters of Said City, the Question of Approval of Ordinance No. ___ to Amend the Lodging Excise Tax Rate to Six Percent (6%) of the Room Rental Rate, All Taxes Collected Shall be Set Aside and Used Exclusively for the Purpose of Encouraging, Promoting and Fostering Convention and Tourism for the City of Edmond. (Citywide)

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Recess of the Edmond City Council Meeting and Call to Order of the Edmond Public Works Authority Meeting.

Public Works Authority General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of Public Works Authority Regular Meeting Minutes: February 26, 2024. (Citywide) Click to View

Consideration of Approval of Bid Disposition by the Purchasing Agent for Vegetation Control Services (Including Renewal Options) for Edmond Electric Substations from Plunkett Energy and Industrial Service Companies LLC; $2,000.00 Annual Estimate. (Citywide) Click to View

Consideration of Approval of Assignment of Engineering Services Contract from WSP USA Environment & Infrastructure Solutions, Inc. to WSP USA Inc. (Citywide) Click to View

Consideration of Approval of a Master Service Agreement with RMA Engineering for Design, Project Management, and Other Engineering Services for Edmond Electric. (Citywide) Click to View

Public Works Authority Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the Public Works Authority.

Consideration of Public Works Authority General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Adjournment of the Edmond Public Works Authority Meeting and Reconvene the Edmond City Council Meeting.

10.

City Council General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may pull any item under General Consent for separate discussion and/or action.

Consideration of Acceptance of Correction of Plat for Hundred Oaks Village, Phase 3. (Ward 3) Click to View

Consideration of Approval of Purchase from Motorola, Inc for 20 Portable Radios from OMES Contract for the Police Department; $97,932.20. (Citywide) Click to View

Main Street Improvements:

Consideration of Approval of Transfer of Appropriation for Additional Design Services for Main Street Mobility Improvements; $15,000.00. (Ward 1) Click to View

Consideration of Approval of Additional Design Services with Rees for Mobility and Stormwater Improvements on Main Street between Broadway and Boulevard; $15,000.00. (Ward 1) Click to View

Consideration of Approval of Change Order No. 1 to the Contract with Performance Design Quality for the Shade Structures Project at Edmond Center Court; $1,650.00. (Citywide) Click to View

11.

City Council Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the City Council.

Consideration of City Council General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Consideration of Approval of Agreement to Accept $250,000.00 in American Rescue Plan Act (ARPA) Funds from Oklahoma County for Edmond Mobile Meals. (Ward 4) Click to View

12.

Executive Sessions and Action Items:

Executive Session to Discuss the Appointment and Employment of the City Manager as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(1).

Executive Session to Discuss Pending Claim or Action: Glynn Simmons v. City of Edmond, et al. as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4) because Disclosure Would Seriously Impair the Ability of the Public Body to Process the Claim or Conduct a Pending Investigation, Litigation or Proceeding in the Public Interest.

Executive Session to Discuss Pending Claim or Action: Langley v. City of Edmond as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4) because Disclosure Would Seriously Impair the Ability of the Public Body to Process the Claim or Conduct a Pending Investigation, Litigation or Proceeding in the Public Interest.

Consideration of Action with Regard to the Appointment and Employment of the City Manager.

Consideration of Action with Regard to Claim or Action: Glynn Simmons v. City of Edmond, et al.

Consideration of Action with Regard to Claim or Action: Langley v. City of Edmond.

13.

Citizen Comments.

This is an opportunity for residents and non-residents to address the City Council on city-related matters not on the agenda or scheduled for a public hearing. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. All remarks must be directed to the Mayor or Chair of the meeting, are limited to three minutes or less, and must otherwise be made in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby.

14.

Comments from the Mayor and Members of the City Council.

15.

Adjournment of the Edmond City Council Meeting.