Agenda

City of Edmond
Notice of Public Meeting

Edmond City Council and Public Works Authority
Meeting Information

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518.

The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website at edmondok.gov. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.

Answers to frequently asked questions about City Council / Public Works Authority meetings can be found here. City Council / Public Works Authority Meeting Rules are available here. Meeting Rules and FAQs are also available in the Council Chambers lobby.

Members of the Edmond City Council / Public Works Authority include:

Darrell A. Davis	Mayor	(405) 359-4642	darrell.davis@edmondok.gov

Stacie Peterson	Mayor Pro Tem Councilmember Ward 4	(405) 359-4734	stacie.peterson@edmondok.gov

Barry K. Moore	Councilmember Ward 2	(405) 359-4641	barry.moore@edmondok.gov

Christin Mugg	Councilmember Ward 3	(405) 359-4640	christin.mugg@edmondok.gov

Tom Robins	Councilmember Ward 1	(405) 359-4684	thomas.robins@edmondok.gov

The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.

Regular Meeting Agenda

Edmond City Council Meeting
Edmond Public Works Authority Meeting
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, March 25, 2024

Notice to the Public

Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.

Call to Order of the Edmond City Council Meeting.

Presentations:

Presentation of a Proclamation Recognizing March 24 to March 30 as Arbor Week in the City of Edmond.

Presentation of Tree City USA and Tree Line USA Recognition by Mark Bays of Oklahoma Forestry Services.

Recognition of "Best of Show Winners" in the Arbor Day Art Contest.

Recess of the Edmond City Council Meeting and Call to Order of the Edmond Public Works Authority Meeting.

Public Works Authority General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of Public Works Authority Regular Meeting Minutes: March 11, 2024. (Citywide) Click to View

Consideration of Approval of Bid Disposition by the Purchasing Agent for Mowing and Landscape Maintenance Services for City Owned Properties (Including Renewal Options); $450,000.00 Annual Estimate. (Citywide) Click to View

Consideration of Approval of Bid Disposition by the Purchasing Agent for Biosolids Hauling and Disposal Services (Including Renewal Options) for the Waste Water Treatment Plant; $200,000.00 Annual Estimate. (Citywide) Click to View

Consideration of Approval of Bid Disposition by the Purchasing Agent for Vegetation Control for City Owned Properties (Including Renewal Options); $75,000.00 Annual Estimate. (Citywide) Click to View

Consideration of Acceptance of Easement from Emily Brashier for Ridgecrest Stormwater Infrastructure Improvements; $5,000.00. (Ward 3) Click to View

Public Works Authority Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the Public Works Authority.

Consideration of Public Works Authority General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Consideration of Approval of Purchase of Network Firewalls and Switches from Chickasaw Telecom, Inc. on State Contract ITSW1006; $892,620.92. (Citywide) Click to View

Adjournment of the Edmond Public Works Authority Meeting and Reconvene the Edmond City Council Meeting.

City Council General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of City Council Special Meeting Minutes: March 11, 2024. (Citywide) Click to View

Consideration of Approval of City Council Regular Meeting Minutes: March 11, 2024. (Citywide) Click to View

Consideration of Acceptance of Public Improvements and Maintenance Bonds for the Mitch Park and Coffee Creek Trail Renovations Project, B23-021. (Citywide) Click to View

Consideration of Acknowledging Receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Lakes at Cross Timbers Phase 2, Kelly Hollow Apartments, University Heights Townhomes, and Life Church Campus YouVersion. (Citywide) Click to View

Sustainability Assessment Project:

Consideration of Acceptance of Award from the Energy Efficiency and Conservation Block Grant Program from the Department of Energy; $146,020.00. (Citywide) Click to View

Consideration of Approval of Transfer of Appropriation for Initial Funding for Sustainability Assessment Project for the Energy Efficiency and Conservation Block Grant; $100,000.00. (Citywide) Click to View

Consideration of Acceptance of Proposal and Approval of Agreement with Lotus Engineering & Sustainability, Inc. for Edmond Sustainability Plan; $146,000.00. (Citywide) Click to View

Consideration of Approval of Purchase of Additional Microsoft Windows Server and System Core Licenses through State Contract; $142,290.00. (Citywide) Click to View

Consideration of Approval of Purchase of Vehicle Upfitting Services from Metro Emergency Upfitters LLC utilizing State Contracts SW141 and SW142; $106,600.00. (Citywide) Click to View

Consideration of Approval of Agreement for Services with The Sanborn Map Company, Inc. to Update Digital Ortho Photography, Contour and Planimetric Mapping for Geographic Information System (GIS); $105,954.83. (Citywide) Click to View

Consideration of Approval of Purchase for Retainer Replenishment for Legal Professional Service Provider Hornbeek Vitali & Braun, PLLC for As Needed Miscellaneous Legal Services for the Legal Services Department; $100,000.00. (Citywide) Click to View

Consideration of Approval of Contract for the Acquisition of Five Dual Level II Charging Stations through a Reimbursable Grant; $70,000.00. (Citywide) Click to View

Consideration of Approval of Bid Disposition by the Purchasing Agent for On-Call Lighting Repair Services (Including Renewal Options) from Phoenix Electrical; $50,000.00 Annual Estimate. (Citywide) Click to View

Pelican Bay Aquatic Center:

Consideration of Acceptance of a Proposal from Sunbelt Pools for Maintenance and Repair Services at Pelican Bay Aquatic Center; Estimated Cost of $50,000.00. (Ward 1) Click to View

Consideration of Approval of an Amendment to the Agreement with GH2 Architects for Additional Services Related to the Assessment and Concept Design for Renovation of the Pelican Bay Aquatic Center; $5,500.00 Increase. (Ward 1) Click to View

City Council Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the City Council.

Consideration of City Council General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Consideration of the Acceptance of the Annual Comprehensive Financial Report and Single Audit for the Fiscal Year Ending June 30, 2023 by Andy Cromer of HSPG & Associates. (Citywide) Click to View

Presentation and Discussion of the Performeter for the Fiscal Year Ending June 30, 2023 by Frank Crawford of Crawford and Associates. (Citywide) Click to View

Consideration of Approval of Purchase of Network Firewalls and Switches from Chickasaw Telecom, Inc. on State Contract ITSW1006; $892,620.92 (Citywide) Click to View

Presentation and Discussion on Status of the SmartChoice Advanced Metering System Implementation. (Citywide) Click to View

City Council Public Hearing Items:

Items listed under Public Hearings are usually discussed and considered individually, or by project, by members of the City Council. Each item provides an opportunity for members of the public to speak in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby. Comments must be directed to the Mayor or Chair of the meeting.

Consideration of Approval of Resolution No. ___ Adopting the Revised Edmond TIF Policy Guide; Creating The Citizen TIF Oversight Committee (CTOC); Establishing The Committee’s Duties And Responsibilities; Providing For The Appointment And Qualifications Of Committee Members; Providing For Committee Meeting Rules; And Providing An Effective Date. (Citywide) Click to View

Consideration of Approval of a Consulting Agreement with COAlign Group LLC for Development of General Obligation Bond and Sales Tax Election Strategies; $88,500.00 for Total Scope of Services. (Citywide) Click to View

Public Hearing and Consideration of Ordinance No. ___ Amending Title 16 Buildings and Construction of the Edmond Municipal Code by Amending Section 16.16.130 Fee Schedule Associated with Electrical Permits; And by Adding New Section 16.16.131 Temporary Building Permits; And by Amending Section 16.06.530 Enclosures; And Providing for Repealer and Severability; And Providing an Effective Date. (Citywide) Click to View

Case No. Z23-00012; Public Hearing and Consideration of Ordinance No. ___ Rezoning from “A” Single-Family to “PUD Z23-00012” Planned Unit Development for 601 W Main Street, Located on the Northwest Corner of Main and State Streets. (601 Edmond LLC; Ward 1) Click to View

10.

Executive Sessions and Action Items:

Executive Session to Discuss the Appointment and Employment of the City Manager as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(1).

Executive Session to Discuss Pending Claim or Action: Mann v. City as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4) because Disclosure Would Seriously Impair the Ability of the Public Body to Process the Claim or Conduct a Pending Investigation, Litigation or Proceeding in the Public Interest.

Consideration of Action with Regard to the Appointment and Employment of the City Manager.

Consideration of Action with Regard to Claim or Action: Mann v. City.

11.

Citizen Comments.

This is an opportunity for residents and non-residents to address the City Council on city-related matters not on the agenda or scheduled for a public hearing. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. All remarks must be directed to the Mayor or Chair of the meeting, are limited to three minutes or less, and must otherwise be made in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby.

12.

Comments from the Mayor and Members of the City Council.

13.

Adjournment of the Edmond City Council Meeting.