Agenda

City of Edmond
Notice of Public Meeting

Edmond City Council and Public Works Authority
Meeting Information

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please contact the ADA Coordinator at least 48 hours prior to a scheduled meeting. The ADA Coordinator can be contacted by email: ADAcoordinator@edmondok.gov or phone: 405-359-4518.

The agenda packet, containing additional details on agenda items, is available for review upon request at the City Clerk's Office and on the City's website at edmondok.gov. The City of Edmond encourages members of the public to contact the City Clerk’s Office if they have questions regarding items on a City Council or Public Works Authority meeting agenda. The City Clerk’s Office can be contacted by email: cityclerk@edmondok.gov or phone: 405-359-4555.

Answers to frequently asked questions about City Council / Public Works Authority meetings can be found here. City Council / Public Works Authority Meeting Rules are available here. Meeting Rules and FAQs are also available in the Council Chambers lobby.

Members of the Edmond City Council / Public Works Authority include:

Darrell A. Davis	Mayor	(405) 359-4642	darrell.davis@edmondok.gov

Stacie Peterson	Mayor Pro Tem Councilmember Ward 4	(405) 359-4734	stacie.peterson@edmondok.gov

Barry K. Moore	Councilmember Ward 2	(405) 359-4641	barry.moore@edmondok.gov

Christin Mugg	Councilmember Ward 3	(405) 359-4640	christin.mugg@edmondok.gov

Tom Robins	Councilmember Ward 1	(405) 359-4684	thomas.robins@edmondok.gov

The Mayor and members of the City Council will gather for dinner prior to their regular meeting. This gathering will take place at the Public Safety Center, located at 100 E First Street, in Matt Terry Hall beginning at approximately 4:30 p.m. No City Council or Public Works Authority business will be discussed or acted upon at this time. This is an informal gathering and members of the public are welcome to attend. Meals will only be provided to the City Council and staff.

Regular Meeting Agenda

Edmond City Council Meeting
Edmond Public Works Authority Meeting
20 S. Littler Avenue, Edmond, Oklahoma
5:30 p.m., Monday, April 22, 2024

Notice to the Public

Official action can only be taken on items which appear on the agenda. The City Council or Public Works Authority may discuss, adopt, approve, amend, reject, deny, strike or continue any item listed on the agenda. When more information is needed to act on an item, the City Council or Public Works Authority may refer the matter to the City Manager or the City Attorney or other staff. The City Council or Public Works Authority may also refer items to the standing committees of the City Council or to a board or commission for additional study. Under certain circumstances, items are deferred/continued to a specific later date or stricken from the agenda entirely.

Call to Order of the Edmond City Council Meeting.

Presentations:

Presentation of a Proclamation Recognizing May 5th to May 11th as Professional Municipal Clerks Week.

Presentation of a Proclamation Recognizing May 2024 as Building Safety Month.

City Manager's Update.

Appointments and Reappointments:

Mayor Appointments and Reappointments:

Appointment of Walt Strong to the Guthrie-Edmond Regional Airport Board to Fulfill the Unexpired Term of Tom Robins; Term Expires June 2026.

Ward One Appointments and Reappointments:

Appointment of Clark Jolley to the Citizen TIF Oversight Committee; No Max Term.

Ward Two Appointments and Reappointments:

Appointment of Regan Raff to the Citizen TIF Oversight Committee; No Max Term.

Ward Three Appointments and Reappointments:

Reappointment of Darren Helm to the Edmond Economic Development Authority Board; Term Expires June 2027.

Reappointment of Chris Berry to the Visit Edmond Tourism Advisory Board; Term Expires June 2027.

Reappointment of Taylor Hildenbrand to the Parks & Recreation Advisory Board; Term Expires June 2027.

Ward Four Appointments and Reappointments:

Reappointment of Vickie Williams to the Edmond Bicycle Committee; Term Expires June 2027.

Reappointment of Brian Blundell to the Planning Commission; Term Expires June 2027.

Reappointment of Joey Morris to the Visit Edmond Tourism Advisory Board; Term Expires June 2027.

Appointment of Michael Teifke to the Veterans Memorial Advisory Committee to Fulfill the Unexpired Term of Gregory Hutson; Term Expires June 2026.

Recess of the Edmond City Council Meeting and Call to Order of the Edmond Public Works Authority Meeting.

Public Works Authority General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of Public Works Authority Regular Meeting Minutes: April 8, 2024. (Citywide) Click to View

Consideration of Approval of Purchase for Fiber Cable Installation Services from Telco Supply Company on Oklahoma State Contract SW1030; Not to Exceed $175,000.00. (Citywide) Click to View

Consideration of Acceptance of Easement from Sherry Lynnette Hamilton (50% Interest) and Cheryl Joyce Fincher (50% Interest) for Water Master Plan Projects: UPSZ-3, UPSZ-5B, and NEW-5 Waterlines (33rd Street Waterline Project); Parcel 4; $40,000.00. (Ward 3) Click to View

Consideration of Approval of Task 1 Under the Bean Engineering Master Service Agreement - Develop RTAC (Real Time Auto Controller) and SCADA (Supervisory Control and Data Acquisition) Project File for Various Locations; $38,000.00. (Citywide) Click to View

Public Works Authority Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the Public Works Authority.

Consideration of Public Works Authority General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Consideration of Approval of Supplemental Appropriation for KickingBird Golf for Additional Furniture, Fixtures, Equipment, and Service Accounts; $150,000.00. (Ward 2) Click to View

Adjournment of the Edmond Public Works Authority Meeting and Reconvene the Edmond City Council Meeting.

City Council General Consent Items:

Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may pull any item under General Consent for separate discussion and/or action.

Consideration of Approval of City Council Special Meeting Minutes: April 8, 2024. (Citywide) Click to View

Consideration of Approval of City Council Regular Meeting Minutes: April 8, 2024. (Citywide) Click to View

Consideration of Acceptance of the City Treasurer's Month-End Pooled and Trustee Investment Reports for January and February 2024. (Citywide) Click to View

Consideration of Acceptance of Final Plat, Public Improvements, and Maintenance Bonds for Wimbledon Parke. (Ward 3) Click to View

Case No. PR24-00001; Consideration for a Final Plat of Heritage Church of Christ, Located on North Broadway, South of Newport Bridge Drive. (Heritage Church of Christ; Ward 4) Click to View

Case No. PR24-00002; Consideration of the Final Plat for Take Five Oil Change, Located North of Danforth Road, on the East Side of Santa Fe Avenue. (SDTD Edmond Partners, LLC; Ward 4) Click to View

Case No. PR23-00014; Consideration of the Final Plat for Woodland Park V, Located North of Covell Road, East of Douglas Boulevard. (Edmond Douglas Development, LLC; Ward 2) Click to View

Case No. PR23-00016; Consideration of the Final Plat for Woodland Park IX, Located North of Covell Road, West of Douglas Boulevard. (Woodland Park Edmond, LLC; Ward 2) Click to View

Consideration of Approval of Oklahoma Statewide Initiative Agreement for Professional Veterinary Services Regarding the Oklahoma Humane Society and the Edmond Animal Shelter; $26,600.00. (Citywide) Click to View

Consideration of Approval of a Transfer of Appropriation for Public Works Admin: Training - Registration for Skill Based Pay Training; $25,000.00. (Citywide) Click to View

Consideration of Approval of Supplemental Appropriation from Visit Edmond Reserves to Cover the City's Portion of Oklahoma County Election Board Costs for the June 18, 2024, Special Election to Consider a Lodging Tax Increase; $18,500.00. (Citywide) Click to View

Consideration of Approval of Change Order No. 1 to the Contract with Midtown Construction for the Renovations at Edmond Mobile Meals, $16,284.31 Increase. (ARPA Funds; Citywide) Click to View

Consideration of Approval of a Transfer of Appropriation within the Code Enforcement Budget to Increase Funding for Vehicle Maintenance Charges; $7,867.25. (Citywide) Click to View

Consideration of Approval of Recommendation on Tort Claim No. T24-0023; $6,359.02. (Citywide) Click to View

City Council Discussion and Consideration Items:

Items listed under Discussion and Consideration are usually discussed and considered individually, or by project, by members of the City Council.

Consideration of City Council General Consent Agenda Items Pulled for Separate Discussion and/or Action.

Consideration of Approval for Risk Management Services to Continue to Utilize The Beckman Company for Insurance Brokerage Services to Assist with Obtaining Multiple Lines of Casualty Insurance Coverage for the City; Estimated Cost for the Upcoming 2024-2025 Policy Year is $1,498,000.00. (Citywide) Click to View

Consideration of Approval of Contract Amendment with Kimley-Horn and Associates for Phase IV and Phase V Intelligent Transportation Systems Design Services; $595,000.00 Increase. (Citywide) Click to View

KickingBird Pickleball Center:

Consideration of Approval of Supplemental Appropriation from the Parks Tax Fund for Repair of the KickingBird Pickleball Center; $515,022.79. (Ward 2) Click to View

Consideration of Acceptance of Bid and Approval of Contract and Resolution No. ___ Appointing Purchasing Agent for the KickingBird Pickleball Center Repairs; $479,379.00. (Ward 2) Click to View

Other Park Items:

Consideration of Approval of a Professional Services Agreement with Garver to Provide Conceptual Design for a Parking Lot Expansion for KickingBird Golf and Pickleball; $21,000.00. (Ward 2) Click to View

Consideration of Approval of Change Order No. 3 to the Contract with Shiloh Enterprises, Inc. for the Service Blake Soccer Complex Renovation Project; $17,115.15 Increase. (Ward 4) Click to View

Consideration of Approval of Change Order No. 1 to the Contract with Shiloh Enterprises for Renovation of the Concession and Restroom Building at the A.C. Caplinger Ballfield Complex; $3,862.21 Increase. (Ward 1) Click to View

Consideration of Approval of Change Order No. 6 with Rudy Construction for the Stephenson Park Project; $13,107.42 Increase. (Ward 1) Click to View

10.

City Council Public Hearing Items:

Items listed under Public Hearings are usually discussed and considered individually, or by project, by members of the City Council. Each item provides an opportunity for members of the public to speak in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby. Comments must be directed to the Mayor or Chair of the meeting.

Public Hearing and Consideration of Ordinance No. ___ Amending Chapter 2.68 of the Edmond Municipal Code Purchasing Division by Modifying Section 2.68.100 Open Market Procedure-Purchases of Estimated Value Less Than Twenty Thousand Dollars ($20,000); And by Modifying Section 2.68.110 Open Market Procedures-Purchases of Estimated Cost Exceeding Twenty Thousand Dollars ($20,000.00); And by Modifying Section 2.68.150 Bids-Formal Contracts-Procedure; And by Modifying Section 2.68.310 Emergency Purchases-Open Market Procedure; And Providing for Repealer and Severability; And Declaring an Emergency. (Citywide) Click to View

Public Hearing and Consideration of Ordinance No. ___ Amending Chapter 2.82 Visit Edmond Tourism Advisory Board of the Edmond Municipal Code By Modifying Section 2.82.010 Established, Composition, Nomination, Appointment, Terms, and Organization; and Providing for Repealer and Severability; and Declaring an Emergency. (Citywide) Click to View

Case No. ES24-00001; Public Hearing and Consideration of Ordinance No. ___ a Drainage Easement Closing Located at 6056 Canopy Lane. (Nicholas Heinen; Ward 4) Click to View

Case No. VA24-00004; Public Hearing and Consideration of Request for a Sign Variance for Viridian Coffee Company, Located at 1433 East Danforth Road. (Haven Markin; Ward 1) Click to View

11.

Executive Sessions and Action Items:

Executive Session on the Advice of the City Attorney to Discuss Pending Claim or Action styled Glynn Simmons v. City of Edmond, et al. as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4) because Disclosure Would Seriously Impair the Ability of the Public Body to Process the Claim or Conduct a Pending Investigation, Litigation or Proceeding in the Public Interest.

Executive Session on the Advice of the City Attorney to Discuss Pending Claim or Action styled Heidi Thomas v. City of Edmond as Authorized Pursuant to 25 Okla. Stat. Section 307(B)(4) because Disclosure Would Seriously Impair the Ability of the Public Body to Process the Claim or Conduct a Pending Investigation, Litigation or Proceeding in the Public Interest.

Consideration of Action with Regard to Claim or Action styled Heidi Thomas v. City of Edmond.

12.

Citizen Comments.

This is an opportunity for residents and non-residents to address the City Council on city-related matters not on the agenda or scheduled for a public hearing. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. All remarks must be directed to the Mayor or Chair of the meeting, are limited to three minutes or less, and must otherwise be made in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby.

13.

Comments from the Mayor and Members of the City Council.

14.

Adjournment of the Edmond City Council Meeting.