Nov 13, 2024 City Council

WE'RE NOW AT A PUBLIC WORKS AUTHORITY MEETING.

WE HAVE THREE CONSENT ITEMS, BUT ON, UH, ITEM THREE B, THERE'S GONNA BE A FEW WORDS.

[3. Public Works Authority General Consent Items: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Public Works Authority. Members of the Public Works Authority may pull any item under General Consent for separate discussion and/or action.]

STEVE LAWRENCE, DIRECTOR OF ENGINEERING.

UH, GOOD EVENING, MAYOR COUNSEL.

UH, ITEM THREE B IS FOR A PROFESSIONAL SERVICES CONTRACT WITH COWEN GROUP ENGINEERING.

UH, THIS IS FOR, UH, ANNUAL, UH, REHABILITATION OF OUR SANITARY SEWER LINES.

WE REPLACE ABOUT, UH, $4 MILLION A YEAR IN SANITARY SEWER LINES.

UM, TRY TO TOUCH EVERY PIPE EVERY 60 YEARS OR SO.

UM, SO THIS IS A DESIGN CONTRACT TO, UH, PROVIDE THE PLANS SPECIFICATIONS FOR THOSE PROJECTS.

UM, WE GO THROUGH A REQUEST FOR QUALIFICATION PROCESS, UH, AND WE DO QUAL, QUAL, QUAL, EXCUSE ME, QU UH, QUALIFICATION BASED, UH, SELECTION.

UM, AND COWEN GROUP HAS ALWAYS BEEN REALLY GOOD AT THIS, SO THAT'S WHY THEY'RE SELECTED.

AND BEFORE THIS CAME TO US, THEY CAME TO, WENT THROUGH PUBLIC WORKS.

VERY GOOD.

OKAY, JONATHAN, WHAT WOULD YOU LIKE TO DO ON THE, THE, UH, THREE ITEMS THAT WE HAVE FOR, I'D MAKE A MOTION TO APPROVE ITEMS THREE A THROUGH C.

WE HAVE A MOTION.

SORRY.

THOSE THREE PUBLIC WORK, UH, GENERAL CONSENT ITEMS HAVE BEEN PASSED.

NEXT WE ARE ON ITEM FOUR.

UH, WE DON'T HAVE ANY DISCUSSION ITEMS UNDER ITEM FOUR.

SO NEXT, ON ITEM FIVE, WE NEED AN ADJOURN, UH, MOTION TO ADJOURN THE MOND PUBLIC WORKS AUTHORITY MEETING AND RECONVENE THE MOND CITY COUNCIL MEETING.

SECOND, WE HAVE A

[A. Consideration of Public Works Authority General Consent Agenda Items Pulled for Separate Discussion and/or Action.]

MOTION.

SECOND, PLEASE STATE THE VOTE.

WE'RE BACK IN THE, UH, IN THE CITY COUNCIL MEETING HERE.

[5. Adjournment of the Edmond Public Works Authority Meeting and Reconvene the Edmond City Council Meeting.]

WE HAVE, UM, ITEM NUMBER SIX.

WE HAVE NINE CONSENT ITEMS, BUT WE

[6. City Council General Consent Items: Items listed under General Consent are usually approved as a group with the proper motion from a member of the Council. Members of the Council may pull any item under General Consent for separate discussion and/or action.]

ITEMS, BUT WE DO HAVE ONE RESOLUTION NUMBER WE NEED FOR ITEM SIX E 37 DASH 24.

37 DASH 24.

AND, UH, COUNSEL, THESE ARE GENERAL CONSENT ITEMS. THERE ARE NINE OF 'EM.

WHAT WOULD ANY ONE THAT NEEDS TO GET FULL FOR ANY ITEM? IF NOT, UH, I'LL TAKE A MOTION.

MOTION TO APPROVE.

YOU HAVE A MOTION.

THOSE NINE CONSENT ITEMS HAVE BEEN PASSED.

BILLING THE VACANCY FOR THE POSITION OF WARD ONE.

NOW IN ITEM H, NO SEVEN,

[B. Discussion and Consideration of Initiating the Process for Filling the Vacancy for the Position of Ward 1 Councilmember. (Ward 1)]

COUNCIL MEMBER, WE'RE GONNA HAVE A PRESENTATION.

YEAH, WE'LL HAVE A BRIEF PRESENTATION.

GOOD EVENING, MAYOR AND COUNCIL.

CASEY MOORE, DIRECTOR OF MANAGEMENT SERVICES.

SO, UH, THIS ITEM'S ON YOUR AGENDA TONIGHT, BECAUSE AS YOU KNOW, YOU HAVE AN EMPTY SEAT UP THERE.

AND SO, UM, ESSENTIALLY WHAT WE'RE LOOKING FOR IS HOW YOU WANNA DIRECT STAFF, UH, TO, UH, MOVE FORWARD WITH THE PROCESS IN, IN FILLING THIS.

SO I'M GONNA GIVE YOU A VERY BRIEF OVERVIEW AND PRESENTATION, UM, KIND OF WHAT THE CHARTER SAYS, WHAT IT DOESN'T SAY.

AND THEN REALLY WHAT WE'RE LOOKING FROM YOU ALL FOR TONIGHT IS, IS A COUPLE OF THINGS, UH, DEPENDING ON, ON THE ROUTE THAT YOU GO.

SO, UM, QUALIFICATIONS FOR APPOINTMENT IS LAID OUT IN THE CHARTER CITIZEN OF THE UNITED STATES, IN THE STATE OF OKLAHOMA, FREEHOLDER IN THE CITY OF EDMOND, WHICH LANDOWNER, UM, AT LEAST 25 YEARS OF AGE, RESIDENT OF EDMOND OF AT LEAST ONE YEAR PRIOR TO ELECTION, EXCUSE ME.

AND A QUALIFIED VOTER OF EDMOND AND OF WARD ONE, BECAUSE THAT IS THE WAR THAT WE'RE LOOKING TO FILL.

UM, THE LAST FOUR TIMES, THE, AS FAR BACK AS I COULD FIND THE LAST FOUR TIMES, UH, WHEN

[00:05:01]

COUNSEL'S HAD TO APPOINT.

UM, IT'S BEEN A SYSTEM OF REQUESTING LETTER OF INTEREST AND RESUME FROM PEOPLE THAT ARE INTERESTED.

SO YOU CAN KIND OF SEE THE HISTORY THERE.

20 10, 20 11, 20 12, 20 18.

AND MARY, YOUR NAME MADE THE, THE SLIDE, BECAUSE I, I BELIEVE YOU WERE PART OF THIS PROCESS AT ONE TIME AS WELL.

SO THIS IS WHAT THE PROCESS HAS BEEN FOR THE LAST 15 YEARS OR SO.

IF YOU WANT TO STICK WITH THAT PROCESS, WE CAN INITIATE THAT.

IF YOU'RE WANTING TO DO SOMETHING DIFFERENT, THEN WE JUST NEED TO GET DIRECTION ON WHAT THAT LOOKS LIKE.

SO, UM, ESSENTIALLY THAT'S WHERE WE'RE AT TONIGHT.

AND, UM, LOOKING FOR YOUR FEEDBACK AND YOUR INPUT.

WELL, THERE'S SUPPOSED TO BE, UM, I'M GONNA GO TO THE CITY ATTORNEY ON THIS ONE.

ABOUT, MM-HMM, , WHAT WAS THAT? OH, IT'S THE MEMO FROM THE CITY ATTORNEY.

OH, OKAY.

THE, UM, THE DATE THAT WE, WE PREFERRED THAT WE FILL THIS POSITION BY, I MEAN, IF YOU WANT TO FILL IT BY APPOINTMENT, THAT NEEDS TO HAPPEN NO LATER THAN DECEMBER 30.

NO.

NAME OF DECEMBER 30TH.

AND, UM, I DON'T KNOW HOW THE COUNCIL FEELS ABOUT THE, THE PROCESSES THAT HAVE BEEN DONE IN THE PAST FOUR TIMES, UH, THAT WERE, I WAS A PART OF THAT PROCESS BACK IN 2011 WHERE, UM, I SUBMITTED MY RESUME AND A LETTER OF INTEREST AND, UH, THERE WAS THIS, UH, DISCUSSION ON THE DIOCESE AT THAT TIME, AND THEY MADE A SELECTION.

UH, BUT ALSO THE COUNCIL, AS FAR AS I UNDERSTOOD, THEY ALSO, THEY INDIVIDUALLY TALKED TO THE, WHOEVER THEY WANTED TO TALK TO SUBMITTED SO THAT THEY HAD WANTED TO GET ANY ADDITIONAL INFORMATION THAT WASN'T POTENTIALLY ON THOSE DOCUMENTS.

SO I'D LIKE TO SEE HOW THE COUNCIL FEELS ABOUT, WHAT PROCESSES WOULD YOU LIKE TO GO THROUGH? I MEAN, I WOULD BE INTERESTED IN, IN TALKING TO THE PEOPLE WHO'VE, WHO WOULD SUBMIT A LETTER OF INTEREST IN RESUME, UM, I DON'T KNOW THAT IT SOUNDS LIKE THEY HAVEN'T IN THE PAST GONE INTO EXECUTIVE SESSION AND TALK TO THEM AS A GROUP, BUT DID IT MORE LIKE ONE-ON-ONE AND THEN AT THE ASSIGNED COUNCIL MEETING THEN DISCUSS THE CANDIDATES AND VOTED CORRECT.

YEAH, SO THE, THAT, THAT IS EXACTLY HOW IT'S PLAYED OUT.

SO WHAT WOULD HAPPEN IS IF, IF YOU WENT WITH THAT PROCESS, IT WOULD ALL BE SENT TO ONE PLACE.

WE WOULD GET YOU ALL THAT INFORMATION AND THEN YOU, YOU WOULD HAVE THE OPPORTUNITY TO REACH OUT TO THOSE FOLKS INDIVIDUALLY AS YOU WOULD WISH.

AND FROM A TIMELINE ASPECT, IT WOULD BE LIKE POSSIBLY HAVE THE, THE RESUMES AND LETTERS COME IN BEFORE THE DECEMBER 9TH MEETING SO THAT WE COULD POSSIBLY HAVE THAT DISCUSSION ON THE DECEMBER 9TH MEETING.

AND THEN THERE WILL BE A, A CALL FOR A SPECIAL MEETING BEFORE THE 30TH, SO WE WOULDN'T ACTUALLY DISCUSS IT AND VOTE ON DECEMBER 9TH.

OH, WE COULD, YEAH.

SO I THINK THE WAY THAT IT'S WORKED IN THE PAST IS WE'VE SET IN, IN THE RELEASE THAT WE'VE SENT OUT, WE'VE SET TWO DEADLINES.

WE'VE ONE FOR, UM, GETTING YOUR INFORMATION IN IF YOU'RE INTERESTED, AND THEN ONE THAT IS YOUR EXPECTED TIME THAT YOU'RE GOING TO APPOINT SOMEONE.

SO IF YOU WANTED TO BE AT THAT DECEMBER 9TH MEETING, WE WOULD PUT THAT IN THERE.

IF YOU DIDN'T, THEN WE WOULD LEAVE IT MORE OPEN-ENDED.

UM, YOU WOULD WANT TO KEEP IN MIND AS WELL THAT, UH, WE WOULD NEED TO HOLD A SWEARING IN SE CEREMONY SEPARATE FROM THAT MEETING.

UM, AND SO WE WOULD NEED TO BE ABLE TO SCHEDULE THAT BEFORE THE END OF THE YEAR, IF THAT'S YOUR DESIRE TO, TO HAVE SOMEONE IN SEAT BEFORE THE END OF THE YEAR.

THAT WAS THE MEETING I WAS REALLY THINKING IT WAS SWEARING IN WOULD BE A, A SEPARATE, SO.

GOTCHA.

SO EVEN THOUGH THEY'VE BEEN APPOINTED, THEY STILL HAVE CASE SWORN IN BEFORE THE 30TH HAVE THE REASON I, I BELIEVE, IS THAT, IS THAT WHAT YOU WERE SAYING? YEAH.

AND THEY WOULD NEED TO TAKE THE OATH.

YEAH, THEY CAN DO THAT THE SAME DAY THEY'RE APPOINTED.

I, IT'S EASIER TO GIVE THEM ANYWAY.

YEAH, WE'D REALLY JUST WORK WITH THE INDIVIDUAL AND WHAT THAT WOULD LOOK LIKE.

WHAT YOU'LL WANT TO DO, I MEAN, I, I, I MEAN, I THINK THE SOONER WE HAVE SOMEONE IN PLACE, THE BAT, UM, SPECIAL ELECTIONS ARE VERY EXTENSIVE AND IT WOULD CAUSE A VACANCY FOR A REALLY EXTENDED PERIOD OF TIME.

SO I THINK APPOINTING SOMEONE MAKES SENSE.

UM, I, I DON'T HAVE AN ISSUE WITH DISCUSSING AND VOTING, UM, AT THE DECEMBER 9TH MEETING, BUT I WOULD WANT THE DEADLINE FOR SUBMISSION TO BE AT LEAST MAYBE A WEEK PRIOR.

SO THAT WOULD GIVE US ALL AN OPPORTUNITY TO REACH OUT TO THOSE CANDIDATES AND MAKE ARRANGEMENTS TO VISIT WITH THEM.

AND, AND LOOKING BACK AT THESE LAST FOUR THAT I'D MENTIONED UP HERE, UM, THE TIMELINE HAS ESSENTIALLY BEEN FROM WHERE YOU'RE AT TODAY IN THIS MEETING TILL APPOINTMENT HAS BEEN ABOUT A MONTH ON AVERAGE.

AND THE, THE APPLICATION PERIOD'S BEEN ABOUT TWO WEEKS.

YOU NEED TO DO, INTERVIEW PEOPLE INDIVIDUALLY OR HOWEVER YOU WANNA GO ABOUT THAT.

SO IT'S, IT'S BEEN ABOUT A TWO WEEK APPLICATION PERIOD, AND THEN A COUPLE OF WEEKS FOR YOU ALL TO REVIEW, DECIDE ALL, ASK ALL THE QUESTIONS

[00:10:01]

BECAUSE I MEAN, I'M WONDERING IF, BECAUSE APPLICATION DEADLINE COULD BE MONDAY, DECEMBER 2ND BY CLOSE OF BUSINESS OR SOMETHING LIKE THAT.

THAT'S WHAT I WAS THINKING.

AND THEN THAT WOULD GIVE US A FULL WEEK PRIOR TO OUR DECEMBER 9TH MEETING.

AND IF NEEDED, WE COULD INTERVIEW EVEN TWO AT A TIME IF IT BECAME SHORT AT TIME.

AS LONG AS YOU DON'T HAVE A QUORUM.

YOU MEAN TWO COUNCIL MEMBERS? TWO COUNCIL MEMBERS? YES.

YES, YES, YES.

ALRIGHT.

I, I'M IN, I'M, I'M GOOD WITH THEM BEING DUE ON DECEMBER 2ND, MS. COUNCILMAN MOORE.

IS COUNCILMAN MOORE IS GOOD.

THAT'S TWO AND A HALF WEEKS.

BUT WE DO HAVE THE THANKSGIVING HOLIDAY ON THE 28TH.

THAT'S WHY I WAS THINKING MAYBE MONDAY TILL CLOSE OF BUSINESS OR 5:00 PM ON MONDAY THE SECOND IN CASE SOMEONE WAS OUT OF TOWN OR CORRECT.

AND WE DIDN'T WANT THEM TO SUBMIT IT WITH TURKEY STAINS ON IT.

OH, .

OH, OH, GO AHEAD.

YES, CASEY, HOW LONG DOES IT TAKE? THEY SEND THEIR INFORMATION OUT, OBVIOUSLY PUT UP SOME REQUIREMENTS.

HOW LONG DOES IT TAKE TO VERIFY THAT INFORMATION? SO THEY'RE 25.

IT'S, THEY OWN LAND.

THEY, SO WHEN, WHEN THAT COMES IN, WE SHOULD BE ABLE TO VERIFY IT PRETTY QUICKLY JUST THROUGH PUBLIC RECORDS.

THEY'RE AVAILABLE.

UM, IF WE HAVE ANY QUESTIONS, WE CAN REACH OUT TO THEM.

'CAUSE THEY'LL HAVE THEIR CONTACT INFORMATION.

SO, UM, THE WAY THAT WE'LL SET IT UP, I'LL BE THE CONTACT PERSON, BE THE CONTACT PERSON.

THAT INFORMATION WILL COME TO ME.

WE'LL VERIFY IT, AND THEN WE WILL GET THAT TO YOU IN YOUR, IN YOUR DESIRED WAY THAT YOU'D LIKE TO GET THAT, WHETHER IT'S ELECTRONIC OR PRINTED OR BOTH.

AND SO THEN THE OTHER THING THAT WE WOULD'VE TO DISCUSS IS, UM, THE DECEMBER 9TH MEETING IS WHEN WE WOULD HAVE THE DISCUSSIONS, MAKE THAT SELECTION WHAT WE WANT TO DO ABOUT THE TAKING THE OATH.

DO WE WANNA TRY TO DO THAT ON THE NINTH OR DO WE WANT TO, IN, IN LOOKING BACK, WE HAVEN'T DONE THAT PREVIOUSLY.

WE'VE, WE'VE TYPICALLY WORKED WITH THE, WITH THE PERSON THAT'S APPOINTED ON THERE TO MAKE IT WORK WITHIN THEIR SCHEDULE, BECAUSE OFTENTIMES THEY WANNA BRING THEIR FAMILIES.

Y ABSOLUTELY, ABSOLUTELY.

WE HAVE, WE HAVE TO CONFIRM THE JUDGE'S AVAILABILITY.

RIGHT.

SO THERE ARE A FEW THINGS THAT, THAT WE DO HAVE TO LOOK AT.

SO WE COULD DO A SPECIAL MEETING.

I'M, I'M GUESSING IF, IF YOU'RE LOOKING AT DECEMBER 9TH, IT'LL PROBABLY BE PRETTY QUICKLY AFTER MM-HMM.

UM, BECAUSE YOU'RE GONNA GET INTO THE HOLIDAYS.

SO, OKAY.

ANY OTHER COMMENTS OR ANY OTHER THINGS THAT WE NEED TO SOLIDIFY TO MAKE THIS, I MEAN, I GUESS JUST, I MEAN, FOR THE PUBLIC, WE, WE DID RECEIVE A MEMO FROM THE CITY ATTORNEY ABOUT THE REQUIREMENTS AND THE TIMEFRAMES AND, AND SO ON AND SO FORTH.

AND, UM, THE WAY THE DATES FALL AND HOW THIS IS WORKING OUT, IT SOUNDS LIKE WE WOULD NOT BE ABLE TO, IF WE DIDN'T APPOINT, WE WOULDN'T BE ABLE TO HAVE A SPECIAL ELECTION UNTIL LIKE JULY.

AND SO I JUST WANTED TO EMPHASIZE TO THE PUBLIC, I THINK THAT'S REALLY WAY TOO LONG TO NOT HAVE THE POSITION FILLED.

, YOU KNOW, IF SOME PEOPLE FEEL LIKE IT SHOULD GO TO A VOTE OF THE PEOPLE.

UM, I I JUST WANTED TO ADDRESS THAT CONCERN THAT I THINK WE DON'T WANT TO WAIT SEVEN MONTHS TO, OR IT'D BE LONGER THAN THAT.

IT'D BE LIKE EIGHT OR NINE MONTHS, UM, OF HAVING A VACANCY.

AND ESPECIALLY WITH COUNCIL THE SIZE, I THINK IT'S IMPORTANT THAT WE HAVE REPRESENTATION FOR WARD ONE.

OH, YES.

AND SPECIAL ELECTIONS COST MONEY ARE EXPENSIVE.

BUT THE BIGGER ISSUE, I THINK IS THAT THE, IT WOULD CAUSE THE VACANCY TO LAST FOR EIGHT MONTHS, NINE MONTHS.

ACTUALLY IT WOULD BE NINE MONTHS VACANCY IF WE HELD IT AT A SPECIAL ELECTION VERSUS APPOINTING BEFORE YEAR END.

WELL, MR. MAYOR, I AGREE WITH MS. MUGS SUGGESTION ON THE TIMELINE.

LETTERS OF INTEREST AND RESUMES AT 5:00 PM DECEMBER TWO MM-HMM.

AND POSSIBLE APPOINTMENT AT OUR DECEMBER 9TH COUNCIL MEETING.

AND THEN WORK WITH, UH, THE NEWLY SEATED MEMBER FOR THE OATH OF OFFICE AT, BEFORE THE END OF THE MONTH, OBVIOUSLY.

THAT? HOW ARE WE GONNA NOTIFY THE REST OF THE COMMUNITY THAT, OF OUR DECISION AFTER THE MEETING? IT WILL BE PLACED ON OUR WEBSITE.

AND SO ALL OF THIS WILL BE PUT ON OUR WEBSITE.

WHAT'S

[00:15:01]

SO AS SOON AS YOU ALL DECIDE TO APPROVE WHAT YOU WANNA APPROVE TONIGHT, MR. BEGLEY IS READY TO PLUG IN THE LAST INFORMATION.

WE'LL GET THAT SENT OUT THIS EVENING.

A PRESS RELEASE? YES.

WE'LL SEND OUT A PRESS RELEASE.

WE'LL SEND IT OUT THROUGH ALL OF OUR, OUR REGULAR CHANNELS THAT WE DO WITH ALL OF OUR OTHER INFORMATION.

SO, OKAY.

WE'LL GET THAT OUT IMMEDIATELY.

ANY OTHER QUESTIONS, COMMENTS? DO WE VOTE ON IT? I'LL LEAVE THAT UP TO YOU.

I DON'T KNOW IF I DON'T, I'M, IT'S UNDER DISCUSSION.

CONSIDERATION, SO I'LL LEAVE THAT UP TO YOU ALL.

WELL, IF MOTION'S NEEDED, I'LL MAKE ONE WITH A TIMELINE.

MS. MAGA SUGGESTED I SECOND.

WE HAVE A MOTION TO SECOND.

DO YOU WANT US TO STATE THE MOTION THOUGH FOR MR. MAYOR? I'D LIKE TO MAKE A MOTION, PLEASE.

AND FOR THE APPOINTMENT PROCESS FOR THE WARD ONE CITY COUNCIL, EDMOND CITY COUNCIL SEAT, UH, THAT THE STAFF BE DIRECTED TO NOTIFY THE PUBLIC THAT LETTERS OF INTEREST AND RESUMES ARE DUE BY 5:00 PM DECEMBER 2ND TWO.

UH, AND POSSIBLE DISCUSSION AND SEATING A MEMBER, A NEW MEMBER OF THE COUNCIL ON DECEMBER 9TH.

WE HAVE A MOTION AND A SECOND, SECOND TO THAT.

COUNSEL, CAST YOUR VOTE.

WE, WE WILL GO GET THAT PROCESS STARTED.

THERE IS NO PRESENTATION ON THIS ONE WOULD.

ITEM SEVEN C IS THE CONSIDERATION APPROVAL OF CONTRACT AMENDMENT WITH CROSSINGS CONSTRUCTION, UH, THAT NEEDS A RESOLUTION NUMBER, UH, RESOLUTION NUMBER 38 24.

38 24.

[C. Consideration of Approval of a Contract Amendment with Crossland Inc. (Construction Manager) for the Guaranteed Maximum Price (GMP) 2 of the AC Caplinger Ballfield Renovation Project to include Underground Utilities, Storm Sewer, Drainage, Electrical, Project Requirements, Insurance, Performance Bond, and Owner's Contingency and Resolution No. ___ Appointing Purchasing Agent; $2,981,668.31. (Ward 2)]

OH, WE DON'T HAVE TO.

HE SEEMS LIKE, HELLO? YOU BLENDED IN.

I DIDN'T SEE, I'M SORRY, SIR.

GOOD EVENING, MAYOR COUNCIL, BRAD RAINEY, PARKS AND RECREATION DIRECTOR HERE PRESENT SOME INFORMATION ON THIS CONTRACT AMENDMENT WITH CROSSLAND CONSTRUCTION, WHO'S THE CONSTRUCTION MANAGER ON THE AC CAPLINGER PROJECT.

THIS IS THE SECOND CONTRACT AMENDMENT.

UM, JUST A QUICK REMINDER OF, OF THE PROJECT.

WE'VE LOOKED AT THIS QUITE A FEW TIMES.

UM, HAPPY TO ANSWER ANY QUESTIONS ON THIS, BUT I'LL PROBABLY JUST SKIP PAST IT.

UM, THIS PACKAGE INCLUDED SITE UTILITIES, ELECTRICAL, UM, STORM SEWER SYSTEMS. UM, SO THE, THE BID RESULTS CAME IN, UM, FAVORABLE, FAVORABLE THIS TIME.

UM, IT'S 631,000 UNDER THE CONSTRUCTION MANAGER'S BUDGET.

OH, GOOD.

WE'RE STILL TARGETING FALL OF 2025 FOR COMPLETION, AND WE'RE JUST GONNA START ENTERING THE PHASE WHERE DIRT'S GONNA START MOVING AND HOLES ARE GONNA START BEING DUG.

AND, UM, THERE'S SOME UNKNOWN THINGS IN, IN THE SOIL IN THAT SITE THAT COULD CAUSE DELAYS.

WE'LL SEE.

HOPEFULLY NOT FINGERS CROSSED, BUT JUST WANTED TO POINT THAT OUT JUST IN MY OPINION.

SOME GOOD NEWS WITH THAT.

OUR SPORTS PARTNER, EDMOND SPORTS ASSOCIATION, UM, THEY'VE MADE SOME IMPROVEMENTS OR SOME TEMPORARY FIELDS AT, AT MITCH PARK, AT THE BALLFIELD COMPLEX THERE.

UM, BASICALLY KIND OF MAKING THREE TEMPORARY FIELDS IN THE OUTFIELD OF A LARGER BASEBALL FIELD, BE ABLE TO CONTINUE TO HOST BASEBALL.

SO WHEN WE FIRST APPROACHED THIS PROJECT, WE KIND OF THOUGHT BASEBALL'S NOT GONNA HAPPEN IN EDMONTON FOR, FOR AT LEAST A YEAR.

AND THAT'S NOT THE CASE.

WE'VE BEEN ABLE TO, UM, HOST A FULL FALL SEASON.

THEY'VE BEEN HOSTING TOURNAMENTS.

SO THAT'S, THAT'S BEEN A REALLY GOOD NEWS ITEM AND A GOOD PARTNERSHIP THERE.

SO, JUST A REVIEW OF THE BUDGET, UM, UP TOP IS, IS OUR ORIGINAL BUDGET THERE OF, UM, 17 POINT A HALF MILLION CONSTRUCTION, 16.1 DESIGN, 1.3 MILLION, AND THEN, UM, ART AND THIRD PARTY EXPECTION 0.1 MILLION.

THIS INFORMATION IS RELATED, UM, TO THE CURRENT BID PACKAGE THAT YOU'RE CONSIDERING.

UM, THAT WAS THE CONSTRUCTION MANAGER'S ESTIMATED BUDGET.

THIS IS WHERE IT CAME IN ACTUAL FOR THE DIRECT COSTS FROM THE SUBCONTRACTORS.

AND THAT'S WHERE WE GOT THE 631,000 NUMBER TO THE, TO THE POSITIVE ON THIS.

SO, UM, THIS KIND HAS THE GRAND TOTALS HERE.

SO THIS INCLUDES THE DIRECT COSTS PLUS, UM, BASICALLY THE OVERHEAD OF THE, OF THE CONSTRUCTION MANAGER.

SO THAT'S OUR FIRST, UM, AMENDMENTS RIGHT THERE IN AUGUST FOR DEMOLITION AND ROUGH GRADING.

THIS IS THE SECOND, AND THIS IS WHERE WE'RE SITTING RIGHT NOW, COMMITTED TO THE PROJECT OF THE OVERALL CONSTRUCTION BUDGET.

AND HERE'S JUST FURTHER BROKEN DOWN, UM, WHERE THAT NUMBER COMES FROM OF EACH, UM, SUBCONTRACTOR, WHAT THEIR BID PRICE IS, AND THEN CONTINGENCY PROJECT REQUIREMENTS.

IN THIS CASE, THIS IS THE BUILDING PERMIT AND, UM, THE OTHER FEES THAT ARE SET AS A PERCENTAGE AT, AT EACH AMENDMENT TO THE CONTRACT.

SO NEXT STEPS, THERE'S A THIRD BID PACKAGE CURRENTLY PUBLISHED.

THIS,

[00:20:01]

UM, CONTAINS KIND OF EVERYTHING ABOVE GROUND ON, ON THE SITE.

UM, SO IT'S, IT'LL BE OUR LARGEST BID BID PACKAGE, UM, THAT'S OUT IN THE PUBLIC RIGHT NOW, AND WE'RE HOPING TO BRING THAT AT THE JANUARY 13TH MEETING TO YOU ALL PENDING.

UM, WE GET GOOD, GOOD BIDS AS, AS WE'VE RECEIVED SO FAR.

SO WE, WE RECOMMEND APPROVAL AND HAPPY TO ANSWER ANY QUESTIONS IF I CAN COUNSEL ANY QUESTIONS, DECIDING IT'S MOVING FORWARD.

MM-HMM, .

OTHER QUESTIONS? COMMENTS? APPRECIATE IT.

APPRECIATE THE UPDATE.

UM, AS WE GO THROUGH THIS PROCESS, UH, WE'RE SHOWING ALL THE NUMBERS.

COUNSEL, WHAT WOULD YOU LIKE YOU TO DO ON OUR GMP TWO FOR, FOR THE CAPTAIN, SIR? AC CAP.

AND MS. PASS.

UH, I GUESS WE NEED TO DO A MOTION FOR THAT, MR. MAYOR.

NEXT, WE ARE UNDER ITEM EIGHT, WHICH IS GENERAL CITY COUNCIL, UH, PUBLIC HEARING ITEMS.

[A. Case No. SP23-00034; Public Hearing and Consideration of a Commercial Site Plan for Townsend to be Located on the Southwest Corner of Littler Between 3rd and 4th Streets (29 4th Street, LLC; Ward 1) This item will be continued to the December 9, 2024, City Council meeting.]

I'D MAKE A MOTION TO CONTINUE ITEM EIGHT A TO OUR DECEMBER 9TH, 2024 CITY COUNCIL MEETING.

THERE HAS BEEN A MOTION TO, TO CONTINUE ITEM EIGHT A TO THE DECEMBER 9TH, 2024 ITEM.

UH, SECOND.

ANY OTHER DISCUSSION? THANK YOU.

I DID GET A TEXT THAT SAID THE ONLINE FEED IS VERY CHOPPY, SO I DON'T KNOW IF OKAY.

FOLKS WERE DOING THAT, KNOW THAT OR NOT.

SO THEY ARE, ARE WE AWARE OF THAT? YES.

SO YEAH, BRANDON AWARE.

SO, BUT I MEAN, I THINK BEYOND THAT, LIKE YES, THE ONLINE IS CHOPPY.

SO STAFF IS AWARE AND WORKING THE PROBLEM.

OF THE ADMIN MUNICIPAL CODE STORM WATER QUALITY BY ADDING NEW SECTION 23 6 0 0 4 5, REQUIRING COMPLIANCE WITH PERMIT CONDITIONS OF THE O-P-D-E-S MULTI-SECTOR GENERAL PERMIT FOR OKR ZERO FIVE FOR STORMWATER DISCHARGE FROM INDUSTRIAL ACTIVITY FROM THE STATE OF OKLAHOMA AS ISSUED BY THE OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY, PROVIDING FOR REPEAL AND FAVORABILITY AND PROVIDING AN EFFECTIVE DATE.

UM, OH, NOW WE'RE FOR ITEM EIGHT B.

PUBLIC HEARING IN CONSIDERATION OF ORDINANCE NUMBER 4 0 1 4 4 0 1 4 AMENDING THE, UH, CHAPTER 23.60

[B. Public Hearing and Consideration of Ordinance No. ___ Amending Chapter 23.60 of the Edmond Municipal Code, Stormwater Quality, by Adding New Section 23.60.045 Requiring Compliance with Permit Conditions of the OPDES Multi-Sector General Permit (OKR05) for Stormwater Discharges from Industrial Activity within the State of Oklahoma as Issued by the Oklahoma Department of Environmental Quality; Providing for Repealer and Severability; and Providing an Effective Date. (Citywide)]

COUNCIL ENGINEERING, THIS ORDINANCE ADDS LANGUAGE TO THE CODE REQUIRED BY THE STATE FOR STORMWATER RUNOFF FROM INDUSTRIAL SITES IN EDMOND.

ADDING THIS LANGUAGE TO CITY CODE FULFILLS THE REQUIREMENT IN EDMOND'S OKR FOUR STORMWATER PERMIT WITH THE STATE.

CURRENTLY EDMOND STORMWATER STAFF AND THE STATE DEPARTMENT OF ENVIRONMENTAL QUALITY JOINTLY ENFORCED INDUSTRIAL STORMWATER REQUIREMENTS.

THERE ARE CURRENTLY A, THERE ARE CURRENTLY ONLY SEVEN INDUSTRIAL SITES IN EDMOND, AND THE ORDINANCE REVISION DOES NOT INCREASE THE BURDEN ON CITY STAFF.

VERY GOOD, THANK YOU.

IS THERE ANY, EXCUSE ME.

UM, QUESTIONS FOR STAFF COUNSEL, ANY QUESTIONS, COMMENTS FROM THE AUDIENCE ON THIS ITEM? THIS IS DURING THE PUBLIC HEARING PART OF OUR, OUR MEETING HEARING.

COUNSEL, WHAT WOULD YOU LIKE TO DO ON THIS ITEM? A B.

MOTION TO APPROVE.

WE HAVE A MOTION.

ANY OTHER DISCUSSION? PLEASE CAST YOUR VOTE.

THAT ON PASS.

UH, ITEM EIGHT C ONE IS, UH, CONSIDER APPROVAL RESOLUTION NUMBER 39 DASH 24 39 DASH 24.

THE NEXT TWO ITEMS ARE ON OUR FINANCE AND AUDIT COMMITTEE.

LEMME JUST GO AHEAD AND GET THE RESOLUTION NUMBERS FORM AND, AND PRESENTATION WILL COVER THAT.

[C. Finance/Audit Committee:]

AND ITEM EIGHT C TWO IS PUBLIC HEARING, CONSIDERATION OF APPROVAL OF ORDINANCE NUMBER 4 0 1 5 4 0 1 5.

GOOD EVENING COUNSEL.

KATIE KING, ASSISTANT TO CITY

[00:25:01]

COUNCIL.

UM, THE TWO ITEMS BEFORE YOU, UM, ARE FOR THE FINANCE AUDIT COMMITTEE.

AND, UM, AS FOR THE SIMILAR BOARDS THAT HAVE COME BEFORE YOU, UH, THIS IS TO DISSOLVE THE BOARD VIA RESOLUTION AND CREATE IT, UM, BY ORDINANCE.

SO IT WILL BE A PART OF OUR CITY CODE.

HAPPY TO ANSWER ANY QUESTIONS, ANY COUNCIL, ANY QUESTIONS FOR THIS? WE'VE BEEN DOING THIS, UM, ON SEVERAL ITEMS EACH, EACH COUNCIL MEETING, UM, DISSOLVING THE, WITH THE ORDINANCE AND MAKING IT YES.

DISSOLVING THE BOARD VIA, UH, RESOLUTION AND THEN CREATING IT VIA ORDINANCE.

SO ALL OF OUR BOARDS AND COMMITTEES WILL BE PURSUANT TO ORDINANCE.

TAKING A LITTLE BIT AT A TIME.

COUNSEL, ANY QUESTIONS ON THIS ONE FOR THE FINANCE AUDIT COMMITTEE? ANY QUESTION, COMMENTS FROM THE AUDIENCE? COUNSEL, WHAT'D I'D LIKE TO DO? MAYOR, I'D MOVE TO APPROVE ITEM EIGHT, C ONE AND TWO.

WE HAVE A MOTION TO APPROVE ITEMS. EIGHT, C ONE AND TWO SECOND.

WE HAVE A SECOND.

ANY OTHER DISCUSSION? ANOTHER VOTE.

MAYOR, BUT THAT'S AFTER THE VOTE.

ALRIGHT, THAT'S, UM, PLEASE CAST YOUR VOTE.

EMERGENCY.

EIGHT ONE C AND EIGHT C ONE AND TWO HAVE PASSED.

AND NOW WE NEED A VOTE ON EIGHT C TWO FOR THE EMERGENCY.

ANY OTHER DISCUSSION ON EMERGENCY? PLEASE CAST YOUR VOTE.

EIGHT C TWO.

THE EMERGENCY IS PASSED.

NEXT WE'RE GONNA TALK ABOUT THE KINGBIRD

[D. KickingBird Golf Advisory Board:]

GOLF AND ADVISORY BOARD.

UH, AND WE HAVE TWO RESOLUTION NUMBERS FOR THIS ONE.

UH, CON EIGHT D ONE IS CONSIDERATION OF APPROVAL OF RESOLUTION NUMBER FOUR ZERO DASH 24 4 0 DASH 24 AND EIGHT D TWO IS PUBLIC HEARING CONSIDERATION OF APPROVAL OF ORDINANCE NUMBER 4 0 1 6 4 0 1 6.

OUR EXCHANGE GOLF PRO.

BRIAN'S GOING TO EXPLAIN THIS ONE TO US.

GOOD EVENING, MAYOR AND COUNCIL.

BRIAN SORENSON, DIRECTOR OF GOLF AT KICKING BIRD GOLF.

AND MUCH LIKE KATIE JUST MENTIONED, WE ARE JUST BRINGING THE KICKING BIRD GOLF ADVISORY BOARD FROM ORDINANCE TO RESOLUTION.

AND, UM, ONE OTHER MINOR CHANGE IN OURS AS WELL IS WE'RE CHANGING THE NAME TO KICKING BIRD GOLF FROM KICKING BIRD GOLF CLUB.

SO THAT WAS A DECISION MADE WHEN WE REOPENED THE GOLF COURSE.

AND MOVING FROM RESOLUTION TO ORDINANCE.

MA.

RESOLUTION TO ORDINANCE.

ANY QUESTIONS FOR BRIAN? ANY QUESTIONS FROM THE AUDIENCE ON THIS ITEM? COUNSEL, WHAT WOULD YOU LIKE TO DO ON EIGHT D ONE AND TWO? MOTION TO APPROVE.

WE HAVE A MOTION.

ANY OTHER DISCUSSION? PLEASE CAST YOUR VOTE.

8 1 8 D ONE AND TWO HAVE PASSED.

AND NOW WE NEED A EMERGENCY VOTE ON EIGHT D TWO.

SO MOVED.

MR. MAYOR MOTION SECOND.

SECOND PLEASE CAST YOUR VOTE.

EMERGENCY HAS PASSED.

THE CITY COUNCIL MEETING OR IN PERSON BY THE START OF THE MEETING.

NEXT WE HAVE CITIZENS' COMMENT.

THIS IS THE OPPORTUNITY FOR RESIDENTS AND NON-RESIDENTS TO ADDRESS THE CITY COUNCIL ON CITY RELATED MATTERS, NOT ON THE AGENDA OR SCHEDULE FOR A PUBLIC HEARING.

CITIZENS MUST SIGN UP TO SPEAK EITHER ONLINE BY 3:00 PM THE DAY OF

[9. Citizen Comments. This is an opportunity for residents and non-residents to address the City Council on city-related matters not on the agenda or scheduled for a public hearing. Citizens must sign up to speak either online by 3:00 p.m. the day of the City Council meeting, or in person by the start of the meeting. All remarks must be directed to the Mayor or Chair of the meeting, are limited to three minutes or less, and must otherwise be made in accordance with the City Council / Public Works Authority rules, available here and in the Council Chambers lobby.]

ALL REMARKS MUST BE DIRECTED TO THE MAYOR OR CHAIR OF THE MEETING, ARE LIMITED TO THREE MINUTES OR LESS, AND MUST BE OTHERWISE, MUST OTHERWISE BE MADE IN ACCORDANCE WITH THE CITY COUNCIL PUBLIC WORKS AUTHORITY RULES.

WE HAVE ONE.

WE HAVE ONE RESIDENT.

LEONARD TODD, THANK YOU.

COPY FOR THE

[00:30:18]

ELECTED OFFICIAL.

WHERE WE READY? YOU READY? MM-HMM.

WE, THE PEOPLE REMIND THIS REGIME OF THE RESULT OF THE FIVE NOVEMBER NATIONAL ELECTION.

THE MAJORITY OF AMERICANS VOTED TO END ALL VESTIGES OF THE NEW WORLD ORDERS WOKE AND DEI AGENDA.

AND YET THIS REGIME STILL RE STILL ATTEMPTING TO PROMOTE THE WOKE DEI AGENDA THAT DENIES EVERY EVIDENCE CITIZEN THEIR FUNDAMENTAL RIGHTS OF PRIESTS SPEECH.

WE, THE PEOPLE CHARGED THE WOKE COUNSEL OF IGNORING THE LAWS OF THE LAND EMBEDDED IN OUR, OUR FIRST AMENDMENT.

YOU HAVE IGNORED OUR OATHS OF YOU HAVE IGNORED YOUR OATHS OF OFFICE WHERE YOU ALL SWORE TO SERVE AND PROTECT THE CONSTITUTION.

INSTEAD, YOU HAVE DENIED OUR RIGHTEOUS OF FREE SPEECH AND REFUSED INFORMED CITIZENS OF WHAT THIS REGIME IS DOING.

IN YOUR OWN DOCUMENT, YOU PROCLAIM THAT PEOPLE HAVE THE RIGHT TO KNOW WHAT THE GOVERNMENT IS DOING, AND YET YOU IGNORE IT.

YOUR OWN DOCUMENTS.

WE THE PEOPLE WANT TO KNOW WHY YOU WILL NOT AMEND CITY CHARTER.

ARTICLE 11.

RECALL OF ELECTED OFFICERS AS WRITTEN BY THIS REGIME, THE REQUIREMENTS ARE IMPOSSIBLE TO RECALL ANY ELECTED OFFICIAL, ANY ELECTED OFFICIAL.

AND YOU ALL WROTE THAT DOCUMENT.

WE, THE PEOPLE CAME BEFORE THE COUNCIL AND DEMANDED TO KNOW WHY THE REGIME REDUCED CITIZEN COMMENTS.

FROM FIVE MINUTES TO THREE MINUTES, YOU IGNORED US AS USUAL.

WE LATER DEMANDED AN OPEN TOWN HALL FOR CITIZENS TO ASK WHAT THE REGIME WAS DOING AND WHY YOU IGNORED US.

AS USUAL, WE, THE PEOPLE ASKED THE COUNCIL FORM A COMMITTEE TO FORM AN A A R AFTER ACTION REVIEW OF THE REGIMES DICTATES FORCED UPON CITIZENS DURING COVID-19 DENYING OUR CONSTITUTIONAL RIGHTS.

THE A A A R WOULD ENSURE THE REGIME DICTATES, REGIME DICTATES THAT VIOLATED, VIOLATED OUR CONSTITUTIONAL RIGHTS.

NEVER HAPPENED AGAIN.

YOU IGNORED THIS AGAIN.

THE REGIME DROPPED NEW BUSINESS.

YOU JUST CUT IT OUT, CUT IT OUT, AND THEN TELL US WHY THAT WAS OUR TIME.

PUT US SOME TIME AND YOU CUT IT.

AND FINALLY I WOULD LIKE TO KNOW GO ALL THOSE UP THERE.

YOU CAN NOTICE THAT THAT MACHINE'S GONE RIGHT THERE.

BUT WE'RE NOT ALLOWED TO USE THE AUDIO DIGITAL EQUIPMENT THAT WE PAY FOR AS CITIZENS OF THIS, OF THIS COMMUNITY.

WE PAY FOR THIS STUFF AND WE'RE NOT ALLOWED TO USE IT, MR. MAYOR.

WE ARE NOT ALLOWED TO USE IT.

TIME DONE THIS MACHINE.

JEAN, YOU NEED TO RESIGN.

YOU ARE WAY PAST THE DEI WOKE STATE MR. UNITY NEEDS YOU GONE.

AND BY THE WAY, BEFORE YOU SAY MY TIME'S UP, NO, Y'ALL'S TIME'S UP.

THANK YOU VERY MUCH, SIR.

YEAH, THANK YOU.

NEXT ITEM NUMBER 10, COMMENTS FROM THE MAYOR IN THE CITY COUNCIL.

WELL, IT'S BEEN A GREAT WEEK

[10. Comments from the Mayor and Members of the City Council.]

HERE IN EDMOND.

WE, UH, HAD VERY A LOT OF CELEBRATIONS OF FOR OUR VETERANS, UH, AT GRACE LAWN AT EDMOND PUBLIC SCHOOLS, WHERE THEY DID A, UH, ONE OF THE EAGLE SCOUT PROJECT WAS TO, TO BRING IN, UH, A VETERAN SETUP FOR THEM BECAUSE WE FOUND OUT THAT A LOT OF THE, UH, EDMOND PUBLIC SCHOOL BUS DRIVERS ARE VETERANS.

AND THEN WE HAD THE GREAT PROGRAM OVER AT JEFFERSON PARK LAST NIGHT.

WE WERE ALL TOGETHER AT, UM, IT WASN'T A PARK, BUT IT WAS SECOND IN BROADWAY, RIGHT? OR MM-HMM.

FOR THE, UH, DOWNTOWN LIGHTING, WHICH WAS GREAT.

UH, A LOT OF GOOD THINGS GOING ON IN THE COMMUNITY.

STILL THUR.

AND NEXT THURSDAY IS LUMINANCE.

THURSDAY OR FRIDAY? FRIDAY.

FRIDAY.

THAT'S FRIDAY'S LUMIN.

IT'S TRUE.

SO THAT'S ALL I KNOW.

ANYTHING ELSE? COUNSEL? WILL WE BE BACK BEFORE IT'S SMALL BUSINESS WEEKEND? THAT'S THE LAST SATURDAY OF THE MONTH.

IS IT THE 23RD OR THE 30TH? I THOUGHT IT WAS THE 23RD.

LET'S SEE.

I THINK IT IS THAT WE CAN SMALL BUSINESS, RIGHT? SO SO WE WILL NOT YOU'RE YOU'RE RIGHT.

THE 23RD.

SO YOU GONNA TALK ABOUT IT? WELL, EVERYBODY NEEDS TO GO DOWNTOWN AND, UM, HELP TO SUPPORT OUR SMALL BUSINESSES AND, UH, UM, KEEP THEM ALIVE DURING THESE HOLIDAY SEASONS.

[00:35:01]

WE NEED TO REMEMBER THEM.

AND, UM, I KNOW PERSONALLY I ALWAYS GET MY GIFTS DOWNTOWN.

UM, I LOVE TO SUPPORT OUR SMALL BUSINESSES AND, UM, AND, UM, JUST KEEP THEM IN MIND, ESPECIALLY DURING THIS REALLY DIFFICULT TIME OF OUR ECONOMY THAT THEY NEED US AND, UH, SHOP LOCAL.

THAT'S SO TRUE.

AND IT'S JUST, WE DO THE, THE SPECIAL EMPHASIS ON SMALL BUSINESS SATURDAY.

BUT IT'S, IT'S EVERY DAY SUPPORTING SMALL BUSINESSES ARE BACKBONE.

YOU DON'T HAVE TO WAIT TILL THAT DAY, RIGHT? YEAH.

THEY'RE THE BACKBONE OF THE COUNTRY.

UH, THERE WOULDN'T BE LARGE BUSINESSES WITHOUT SMALL BUSINESSES.

ANYTHING ELSE? COUNSEL? WELL, ITEM 11, I GUESS WE HAVE STRATEGIC PLANNING TOMORROW.

UM, THAT'S AN OPEN MEETING FROM NINE TO FOUR AT THE EVENT CENTER AT KICKING BIRD GOLF.

UM, SO ENCOURAGE ANYONE INTERESTED TO ATTEND? MM-HMM? .

ALRIGHT.

ITEM 11.

I'D MAKE A MOTION TO ADJOURN.

WE'RE HEREBY ADJOURN.